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Home My WebLink AboutMINUTES Public Works Committee 1988-07-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee July 21, 1988 Committee: Attending: Also Attending: Absent: Chairman Aldrich, Trustees Barker and Habecker Chairman Aldrich, Trustee Habecker Trustees Dickinson, Garrett, and Hix, Town Attorney White, Public Works Director Widmer, Assistant Public Works Director Gerstberger, Postmaster Glowacki, Charles Phares, Lois Crankshaw, Laurence Moss, Mel Busch, Clerk O'Connor Trustee Barker, Town Administrator Klaphake, Finance Officer Vavra Chairman Aldrich called the meeting of the Public Works Committee to order at 2:32 P.M. HOME MAIL DELIVERY - DISCUSSION. Public Works Director Widmer reported the Town has received several requests to arrange for home mail delivery. Pursuant to those requests, Estes Park Postmaster Glowacke appeared before the Committee. Ms. Glowacke stated home mail delivery is possi- ble contingent upon: (1) a minimum population of 2,500; (2) the 2,500 population must contain a minimum of 750 possible deliv- eries; (3) access and parking must be made available; and (4) all delivery points both on streets and sidewalks must be kept clear of items such as snow. Mail delivery is made to "cluster boxes" in lieu of door-to-door in less dense areas. Postmaster Glowacki stated the Postal Service in Denver would process the request; actual implementation of home mail delivery could take approxi- mately one year. Of particular note is the fact that: if an individual is eligible for city delivery and that individual elects to also maintain a mail box in the Post Office, a "premium rate" would be assessed. Currently, the residential mail box rate is $6.50/year; this fee would be amended to the premium rate of $28.00/year. Commercial rates are $17.00/year and they would be amended to $72.00/year. Receipt of mail with regard to time of day, would most likely remain the same. Speaking as a private citizen, Charles Phares stated he had circulated a petition requesting home delivery, and that he had collected approximately 400 signatures. If door-to-door delivery is not possible, Estes Park should at least receive delivery through the use of cluster boxes. Speaking as Chairman of EPURA, Mr. Phares stated a large amount of money has been expended to provide parking. EPURA's position is that by establishing home mail delivery, congestion could be alleviated in the Post Office Parking Lot. With regard to snow removal, Trustee Dickinson stated the Town has an exemplary removal system, and that regulations are in place concerning ice and snow removal from sidewalks. In his opinion, assuring delivery sites are free of snow should not cause major difficulty for the Department. Trustee Habecker suggested that perhaps it would be most appropriate for the Town to appoint a "task force" to pursue this issue. Following additional discussion, the Committee recommends Mayor Dannels submit a letter to the Postal Service requesting home mail delivery, urging various other Estes Park entities, including EPURA and the Chamber of Commerce to join the Town in this effort. BRAOFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 21, 1988 - Page two LAURENCE MOSS - REVIEW OF PROPOSAL. The Committee reviewed a proposal submitted by Laurence Moss to provide consulting services for the Town relating to energy and water design and analysis. Pursuant to a committee report concerning the Riverside Restroom Remodeling Project included in the local newspaper, Mr. Moss contacted Director Widmer. Mr. Moss was aware of a unique water closet system which was actually installed and which resulted in a savings to the Town of approxi- mately $10,000. Mr. Moss has specified energy and water systems for a wide variety of buildings in various regions of the U. S. and his clients have included governmental agencies as well as private firms. Trustee Garrett stated Mr. Moss' credentials are of the utmost caliber and the Town would be well served by his service. The proposal included a retainer of $1,000/month for a one-year trial period. Director Widmer confirmed adequate funds to obtain Mr. Moss are available in the budget. The Committee also reviewed a letter dated July 19, 1988 submitted by Light and Power Director Dekker. In summary, Director Dekker stated Mr. Moss' services could be very beneficial to the Town, particularly with regard to the new Light and Power Service Building Project. The Committee recommends acceptance of the proposal, directing Town Attorney White to prepare the appropriate Agreement. ESTES HISTORICAL MUSEUM - REQUEST TOWN ASSISTANCE FOR LANDSCAPE BERM. Museum Director Mel Busch appeared before the Committee request- ing the use of Town personnel and equipment to construct a landscape berm on Museum property. Director Widmer advised the Department could provide labor and equipment, and stated current policy dictates such labor and equipment would be invoiced to the Museum. All inter -departmental labor and equipment is invoiced to the affected department. An estimated cost of this project is $800.00 (2 days and 2 employees). Following discussion, the Committee recommends the Department provide the labor and equip- ment, assessing the Museum for all costs. Director Busch report- ed a Museum Board meeting was scheduled and, if the Board so desired to accept the Town's proposal, he would so advise. FAR VIEW LANE PROPERTY OWNERS - REQUEST TOWN ASSUME OWNERSHIP OF FAR VIEW LANE. The Committee reviewed a petition dated June 27, 1988 submitted by the aforementioned property owners. The petition contained 18 signatures and stated they would agree to deed and provide a 30' right-of-way with a 20' street. Currently, the only access to several of the properties is an undedicated easement. In 1973, when Fall River Addition was annexed, the Town stated any private street would be paved and maintained if the affected property owners would grant a 30' right-of-way. Director Widmer reported an estimated cost to pave the street is $17/20,000. Surveying work would be required, and paving could be scheduled during the 1989 Street Improvement Project. The Committee recommends approval of the request, authorizing Director Widmer to proceed and request proposals for the surveying work. NEW LIGHT AND POWER SHOP FACILITY PICNIC AREA - DISCUSSION. Public Works Director Widmer reported that in a letter to Mr. Bob Mitchell, Town Administrator Klaphake stated consideration would be given to a picnic area on Town property in the Beaver Point area. In an effort to address this item, the Committee recom- mends the entire Board of Trustees and staff conduct a field trip of the area August 4th, following the Light and Power Committee meeting at 2:00 P.M. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 21, 1988 - Page three REPORTS. The Committee reviewed the Customer Service Response Report for June. Residential building permits have increased to 24. In comparing the same month in 1987, 17 permits were issued; 1986 indicated 9 permits. As recommended by the Committee June 16, 1988, the Department has ordered a "shopping sign" with an arrow pointing north, which will be placed at the intersection of Park Lane and East Elkhorn Avenue. The cost of the sign is approximately $225.00. Assistant Public Works Director Gerstberger announced he has taken a position with the American Water Works Association. The Committee expressed their appreciation to Mr. Gerstberger for a job well done, and offered best wishes in his new endeavor. Assistant Director Gerstberger also commended the Board of Trustees for the excellence they have achieved in office. As the remaining agenda items would contain discussion concerning property negotiation for the MOCCASIN STREET ALIGNMENT, and legal matters for the ESTES VALLEY RECREATION AND PARK DISTRICTJBILL VAN HORN GOLF COURSE BOUNDARY DISPUTE, consensus of all Trustees in attendance was to enter executive session. Chairman Aldrich adjourned the meeting to executive session at 4:00 P.M. Chairman Aldrich reconvened the Public Works Committee meeting at 4:37 P.M. ESTES VALLEY RECREATION AND PARK DISTRICT/BILL VAN HORN GOLF COURSE BOUNDARY DISPUTE. The Committee recommends: (1) rejection of the proposal submit- ted by the District to settle the aforementioned boundary dis- pute; (2) staff advise the Recreation District of the Committee's recommendation, expressing the Town's appreciation to said District for their effort in trying to settle the dispute; and (3) advise Bill Van Horn Town staff will remove the fence August 16, 1988. There being no further business, Chairman Aldrich adjourned the meeting at 4:42 p.m. /c-c. D . C,e9-X,Rue.�% Vickie O'Connor, Town Clerk i^ PPROVED JUL 2 6 1988 TU�iN Ur ESTES PARK BOARD OF TRUSTEES