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HomeMy WebLinkAboutMINUTES Public Works Committee 1989-06-15BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS -Public Works Committee June 15, 1989 Committee: Chairman Aldrich, Trustees Barker and Habecker Attending: Chairman Aldrich, Trustee Barker Also Attending: Trustees Garrett and Hix, Town Adminis- trator Klaphake, Public Works Director Widmer, Assistant Public Works Director Linnane, George Clausen, Mike Jones, Johnny LeDoux, Gary Keimig, Clerk O'Connor Absent: Trustee Habecker Chairman Aldrich called the meeting of the Public Works Committee to order at 2:00 P.M. MOCCASIN STREET ALIGNMENT PROJECT: Street and Waterline Bids - The Committee reviewed the two (2) bids received for construction of Mocassin Circle Drive street and waterline improvements: Connell Resources = $491,528.00 and Coulsen Excavating = $494,503.60. Public Works Director Widmer advised the budget contained $440,000 for the street improvement portion of the project, and suggested the budget be amended by $50,000. Following discussion, the Committee recommends: (1) accepting the low bid in the amount of $491,528 submitted by Connell Resources; (2) authorizing staff to issue the "Notice of Award" at this time in lieu of June 28th, authorizing the Mayor to sign the Contract June 27th; and (3) that the aforestated budget amendment be included in the upcoming public hearing. The construction completion date is December 15th. The Town has closed on all right-of-way acquisition; sewer line construction is in process; and an Annexation Map on the Seifert Property will be submitted for Town consideration in the near future. Petition/Intersection of Ridge View Road - The Committee reviewed a petition submitted by 18 residents of Mocassin Circle Drive opposing the connection of this Drive to the new bypass. Mike Jones, petitioner, addressed the Committee advising the residents anticipate installing a gate across their private road to restrict through traffic. Director Widmer reported that in 1971, due to existing street grades, Rock Ridge Estates Subdivision was approved with private streets. Ownership of the private streets is unknown. Citing technical and planning concerns, staff suggested the Town proceed with this connection. The Committee also reviewed a letter dated June 6, 1989 submitted by Robert Oberg. Mr. Oberg strongly urged the Town to proceed with the project as planned. Police Chief/Traffic Engineer Racine is also in favor of the connection. Discussion followed concerning the Town's liability with respect to a private gate and public safety agencies, and signage, with the Committee suggesting (1) the residents pursue the use of signage in lieu of a gate at this time, and discuss the issues of public safety with Police Chief Racine, recommending (1) approval of the design for the connection, and (2) Town Attorney White prepare and submit a legal opinion concerning potential liability. Street Lights - The Committee discussed the possibility of street lights which were not included in construction costs. The Committee recommends this item be referred to the Light and Power Committee for further consideration. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee- June 15, 1989 - Page two 1989 STREET IMPROVEMENT PROGRAM: Larimer County Road 65 (Peak View Drive) - In a letter dated May 26, 1989, G. Rex Smith, Director of Public Works requested Peak View Drive be included in the Town's 1989 Resurfacing Project. Larimer County would assume full responsibility for testing and inspection of the work, including payment for all contract work. The Town could realize a cost -savings by bidding greater quan- tities and receiving lower unit bid prices. As the Town does not anticipate significant additional expense with this request, the Committee recommends Larimer County Road 65 be included in the aforestated project. Park School/Estes Valley Recreation and Park Districts - Director Widmer reported both districts have requested inclusion of the following paving projects in the Town's 1989 Resurfacing Project: School District: Parking areas; Recreation District: Golf Course Entrance Road. These additions would also increase the quantity, resulting in lower unit bid prices. Both entities would be responsible for payment of all material. The Committee recommends approval of both requests, authorizing staff to determine all financing options. WATER CONSULTING SERVICES: Fall River Water Treatment Plant Valve Report - As required in the Contract, George Clausen/Rocky Mountain Consultants (RMC), presented the aforestated valve report. Mr. Clausen briefed the Committee on various alternatives, identifying advantages and disadvantages for each. Following discussion, the Committee recommends RMC procede with the design analysis, selecting the "radial gate" alternative, for a total not -to -exceed design cost of $5,112. 1989 Water System Looping Projects - The Committee also reviewed five separate water main extension or replacement projects, including the Prospect Park 12" water main, Stanley Avenue to Stanley Circle Drive, Graves Avenue, Country Club Estates, and Chapin and Chiquita Lane. These relatively small projects were not included in the Master Plan; however, they are necessary to help improve water pressure and fire safety concerns. Following discussion, the Committee recommends RMC procede with the design, to include construction management, for a total not -to -exceed project cost of $30,450. Mr. Clausen also briefed the Committee on additional projects currently underway which include the Marys Lake Water Treatment Plant, Corrosion Study, Fall River Transmission Line and Valve, SCADA, and the pedestrian bridge. WATER DESIGN AND CONSTRUCTION STANDARDS - DISCUSSION. Public Works Director Widmer advised Black and Veatch had com- pleted their update to the existing 1979 water main extension requirements. Director Widmer summarized the new standards and requested the Town formally adopt the report as submitted. Discussion followed, with the Committee recommending adoption, by resolution, of the Water Design and Construction Standards, as submitted. PAY TELEPHONES - REVIEW OF PROPOSALS. As Mountain Telecom is no longer in business, staff requested informal proposals from Western Paytel and U. S. West. Staff compared the proposals and suggested the approval of a contract with U. S. West to service all pay telephones. The contract length is one (1) year. The Committee recommends the Mayor be BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - June 15, 1989 - Page three authorized to execute a contract with U. S. West for the aforementioned project. REPORTS. The Committee reviewed the Citizen Service Response and various water reports for May, 1989. A special Public Works Committee meeting has been scheduled June 29th at 2:00 P.M. Representatives from the U. S. Post Office will be attending to continue discussion on home mail delivery. In a letter dated May 26th, Ted Rousses, President/Colorado Chapter APWA advised the Public Works Department was the first place winner in Group 2 of the Public Works Agencies Division of the National Safety Council for the American Public Works Asso- ciation Safety Award. The award will be presented to the Town during the Colorado Municipal League Conference in Breckenridge. The Committee commended the Department for such a prestigious award. As the following agenda would contain discussion concerning real estate, Chairman Aldrich adjourned the meeting to Executive Session at 3:40 P.M. Vickie O'Connor, Town Clerk PROVED JUN 27198,9 TUN OF ESTES PARK BOARD OF TRUSTEES