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HomeMy WebLinkAboutMINUTES Public Works Committee 1989-05-18BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS V Public Works Committee May 18, 1989 Committee: Chairman Aldrich, Trustees Barker and Habecker Attending: All Also Attending: Trustee Dickinson, Town Administrator Klaphake, Public Works Director Widmer, Finance Officer Vavra, Assistant Public Works Director Linnane, Fleet Manager Shanafelt, Clerk O'Connor Absent: None Chairman Aldrich called the meeting of the Public Works Committee to order at 2:00 P.M. PROPOSED 1989 WATER FUND BUDGET REVISION - DISCUSSION. In a memo dated May 16th, Director Widmer reported the Water Fund Budget has been revised to reflect the Crystal Water Company acquisition, the Windy Gap sale, and anticipated Master Plan projects. The proposed budget revision will enable the Water Division to make significant progress toward the goal of upgrading and improving the water system, and implementing the Master Plan. The proposed revision also included $100,000 in the Contingency Fund. Following discussion, the Committee recommends approval of the 1989 Water Fund Budget Revision, referring said revision to Finance Officer Vavra for inclusion with additional proposed 1989 budget amendments. One public hearing will be scheduled to consider all proposed amendments. SUNNYSIDE KNOLL RESORT - REQUEST FOR REIMBURSEMENT DUE TO WATER QUALITY PROBLEMS. Jim and Linda Graves, Owners/Sunnyside Knoll Resort, submitted a letter advising that on April 22nd a guest departed the resort due to existing water conditions. Mr. and Mrs. Graves requested the Town: (1) issue a letter of apology to his guests; and (2) reimburse the guests $112.56 for their room which was not used. On April 25, 1989 Director Widmer did issue a letter of apology to the guests. Discussion followed concerning setting a precedent in the Town paying for "loss of business" claims, existing water adjustment policy, the Town's commitment to replace the Fall River Line, as witnessed in the proposed budget amendment which contains a funding amount of $100,000, and the possibility of a "cost -share" proposal between Sunnyside Knoll and the Town. Based upon testimony received, the Committee recommends referring this request to Town Attorney White for his review and comment. CARRIAGE HILLS INTERCONNECTION - REVIEW OF BIDS. The Committee reviewed the following "total project" bids for the Carriage Hills Interconnection: Kitchen and Company $24,435 Weinland Construction 24,714 Gavell's Excavating, Inc. 33,942 Campbell -Kearney Excavating, Inc. 34,795 Following discussion, the Committee recommends awarding the bid, in the amount of $24,435, to the lowest bidder, Kitchen and Company. The anticipated completion date for this project is July 1, 1989. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - May 18, 1989 - Page two WATER CONSULTING SERVICES REVIEW OF PROPOSED WORK ORDERS FOR ADDITIONAL SERVICES WITH ROCKY MOUNTAIN CONSULTANTS (RMC). Western Interconnection Design Services. Phase I of this inter- connection involves the design and construction management of 3,540 lineal feet of 12" and 1,250 feet of 6" water main. RMC's total -not -to -exceed project cost is $31,160. Stanley Heights Design Services. This project involves the design and construction management of 4,500 lineal feet of water main. RMC's total -not -to -exceed project cost is $29,090. Supervisory Control and Data Acquisition (SCADA) Design Services. The SCADA Project consists of determining the feasibility of alternative remote data monitoring control systems for the existing and presently proposed water system components. The total -not -to -exceed cost for this project is $3,676. Assistant Public Works Director Linnane reviewed procedure leading to negotiations with RMC. The Committee recommends approval of all three projects as identified for a total expenditure not -to -exceed $63,926. FLEET MANAGEMENT COMPUTER - REVIEW OF PROPOSAL. In his memorandum dated May 15, 1989, Public Works Director Widmer reviewed the purchase of a computerized fleet management system. Staff researched various computer systems and has determined Diagonal Data Corporation's General Equipment Maintenance System (GEMS) and Consumable's Tracing System (CONTRAC) are proven and reliable. The system will enable staff to manage the fleet more efficiently and effectively, and will provide adequate space for future growth, including a possible joint maintenance facility with other agencies. The 1989 Budget included $60,000 for this purchase. Diagonal Data submitted a proposal in the amount of $58,771 for both systems. The Committee recommends approval of the proposal as submitted by Diagonal Data Corporation. PARK EQUIPMENT - REVIEW OF BIDS. The Committee considered the following low bids received for budgeted Park equipment: Boyd Equipment - E-Z-Go GXT-1500 w/hydraulic dump cargo box $6,338 Estes Park Rent All - Snapper 301T Tiller 550 $8,000 was budgeted for the Truckster-type vehicle and $1,000 was budgeted for the tiller. The Committee recommends accepting the low bids as submitted, for a total expenditure of $6,888. U. S. HIGHWAY 36 PEDESTRIAN BRIDGE - DISCUSSION. Director Widmer reported funds were budgeted in 1989 to widen the sidewalk from the Twin Owls Motel to the north side of the U. S. 36 bridge. RFPs were solicited for the widening of the bridge, and two proposals were submitted. Rocky Mountain Consultants (RMC) suggested the Town consider a separate pedestrian bridge in lieu of widening the existing sidewalk on the vehicle bridge; said pedestrian bridge could be installed adjacent to the vehicle bridge. The pedestrian bridge would be 8' wide which will allow staff to remove snow from the pathway, and it would be constructed of metal, with a wood deck. Should the State Highway Department desire to replace/widen, etc. the vehicle bridge, the pedestrian bridge could be relocated. RMC submitted a proposal in the amount of $4,500 for their services, and an anticipated construction cost of $35,000. Widening the existing bridge would entail adding a girder and extensive construction; RMC estimated this approach would cost approximately $70,000. Director Widmer BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - May 18, 1989 - Page three reported an additional proposal was submitted by Lonco; however, this proposal was considerably higher than that submitted by RMC. Discussion followed, with it being noted that widening the bridge would use all funds budgeted for the entire sidewalk project for 1989. The Committee recommends: (1) staff proceed with this project; (2) the proposal in the amount of $4,500 submitted by RMC be accepted; and (3) that staff coordinate this project with EPURA. HOME MAIL DELIVERY - PRESENTATION OF PETITION. Director Widmer presented petitions containing 772 signatures of citizens requesting home mail delivery. Staff has verified all signatures. The Committee recommends the petitions be accepted, authorizing staff to notify the U. S. Post Office and proceed with this project. CASTLE MOUNTAIN ROAD - UPDATE. The Committee reviewed a letter dated May 7, 1989 submitted by residents of Castle Mountain Road. The Town authorized surveying work in the amount of $4,700 toward the eventual goal of paving this road. Due to potential development of Lot 5, Caswell Subdivision, the resi- dents advised they may withdraw their offer to dedicate a 30' right-of-way. The Committee recommends no further action nor expense be taken on this project until such time as this concern is resolved. REPORTS. The Committee reviewed the Customer Service Response, and various Water Reports for the month of April, 1989. A dedication of the U. S. Highway 36/State Highway 7 Project has been scheduled May 25th at 11:00 A.M. Highway Commissioners along with the Mayor and Trustees will be attending. The community is urged to attend. The Committee requested staff contact the Highway Department to clarify traffic signage questions relating to traffic flow. Assistant Public Works Director Linnane briefed the Committee on Water Consultant projects currently underway. The Corrosion and Fall River Line rehabilitation Studies are due July 1st; the Fall River Valve sediment preliminary design is due May 19th; and work is proceeding on the Marys Lake Water Treatment Plant. Assistant Linnane also briefed the Committee on upcoming events that have been scheduled during Public Works Week, May 22 - 26. The entire community is urged to participate in the various week-long events. Special recognition was given to Assistant Linnane for his work in this regard. The entire Department also received recognition from the Committee. In an effort to reduce heat temperatures on the second floor of the Municipal Building, particularly during the summer season, a contractor will install a reflective material to the roof. There being no further business, Chairman Aldrich adjourned the meeting at 4:27 P.M. Vickie O'Connor, Town Clerk APPR MAY 23 1989 TOVid OF ESTES PARK BOARD OF TRUEES ".,:.....—,�.STyg cF.tc??