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Home My WebLink AboutMINUTES Public Works Committee 1989-01-19BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee January 19, 1989 Committee: Chairman Aldrich, Trustees Barker, Dickinson (Temporary appointment), and Habecker Attending: Also Attending: All Trustee Hix, Town Administrator Klaphake, Public Works Director Widmer, Assistant Public Works Director Linnane, George Clausen, Clerk O'Connor Absent: None Chairman Aldrich called the meeting of the Public Works Committee to order at 2:02 P.M. HOME MAIL DELIVERY - DISCUSSION. The Committee reviewed various correspondence concerning home mail delivery that had taken place beginning July 21, 1988 through October 31, 1988 between Postmaster Glowacke/Estes Park Post Office, Mayor Dannels, the U. S. Post Office, and Representative Hank Brown. In summary, the U. S. Post Office is requesting the appointment of a "steering committee" to serve as a liaison between the community and postal officials. The Steering Committee would act to facilitate, not initiate, this project; the guiding force in requesting home mail delivery lies with those citizens residing inside Town Limits. Should the populace initiate petitions, which must (1) contain a grand total of least 750 signatures; (2) contain the street address of each signee; and (3) include those citizens residing inside Town Limits; such petitions could be presented to Public Works Director Widmer. The Public Works Committee minutes dated July 21, 1988 stated "if an individual is eligible for city delivery and that individual elects to also maintain a mail box in the Post Office, a "premium rate" would be assessed." The residential rate is currently $6.50/year; this fee would be raised to $28.00/year. Commercial rates are $17.00/year and they would be raised to $72.00/year. Discussion followed including "cluster boxes" and location of such, and actual door-to-door service, with the Committee recommending: (1) the Public Works Committee be designated as the Steering Commit- tee for this project; (2) staff advise the U. S. Post Office of this designation; and (3) through the media, the community be advised to, should they so desire, initiate petitions voicing their request for home mail delivery, for presentation to Public Works Director Widmer. WATER CONSULTING SERVICES - UPDATE. The Committee reviewed a memorandum dated January 17, 1989 submitted by Public Works Director Widmer. In summary, Director Widmer advised Rocky Mountain Consultants (RMC) has accomplished the task of strengthening their team in corrosion control, plant process design, SCADA, and financial planning. An organizational chart for the project was presented; biographical data for the team members was also submitted. Staff has worked with RMC to modify their original scope of services to include more specific information regarding the design of the Marys Lake Plant, corrosion control, Fall River reha- bilitation, and Fall River valve work. Discussion followed with the Committee recommending: (1) staff proceed with negotiations for a formal Contract with RMC for consid- eration during the February Committee meeting, (2) said Contract is to include the revised Scope of Services, cost analysis and rate sheet, (3) following receipt of the Contract and revised Scope of Services, staff is to provide copies to the Committee members to allow an ample opportunity for review prior to the next Committee meeting. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 19, 1989 - Page two EPURA - REVIEW OF PROPOSED 1989 PROJECTS. The Committee reviewed a list of proposed 1989 EPURA projects, as prepared by Executive Director Anderson: 1. West Elkhorn Streetscape. This project will extend sidewalk and limited pedestrian amenities west from Tregent Park to West Park Center. It will also involve widening of West Elkhorn Avenue to provide three (3) lanes at Spruce Drive to enable eastbound traffic to turn left onto Spruce Drive. Town Administrator Klaphake confirmed the project will end at the east drive to West Park Center. The intent of this project is to revitalize West Elkhorn Avenue. EPURA is seeking a consensus of what components should and should not be included. 2. West Elkhorn Parking Lot Acquisition. The "old lumberyard" property is available. EPURA is considering acquisition of this property to be developed as a parking lot. Integration of this project with Project #1 should ensure pedestri- an/vehicular access. Town Administrator Klaphake advised the lumberyard property abuts Town property. EPURA is proposing to purchase the property during 1989 and, with Town assistance, grade the lot with a gravel surface. Due to funding, both projects may involve a three-year process. 3. Tourist Information. An experimental tourist information transfer system will be installed and evaluated. Two or three kiosks that can provide electronic information on Town activities to the visitor/resident will be used. An inter- active system between a person and electronic device which can provide specialized information, as well as a passive television system to supply general information, may be utilized. Administrator Klaphake reported the concept of this project has been modified. EPURA is reviewing computer presen- tations, directory systems, and also a ticket booth. The location of such systems and a booth are critical components of this project. Pursuant to the Franchise Agreement, Cable Systems is to provide, at no charge, an access channel. EPURA will continue researching this project and advise. Discussion included public safety concerns relating to the pedestrian/vehicular mixture, and limited pedestrian amenities on Project 1; the role of the State Highway Department (review and approval) whereby the Town must meet the Department's street standards, and Floodplain Regulations relating to Project 2; and potential lack of the "human touch", and Chamber of Commerce involvement relating to Project 3. The Committee recommends approval, in concept, of Project #1, with fewer amenities as compared to existing Streetscape projects; Project #2, authorizing Town assistance in the parking lot surfacing and perhaps building demolition, subject to review of proposed costs; and Project 3, with perhaps the inclusion of a pay telephone. Review of the remaining eight (8) projects will be take place at a later date. REPORTS. The Committee reviewed the Customer Service Response Report in which 1988 service responses were compared to those in 1987. Man-hours were down 21% and water quality complaints were down 41%. BRADFORD PUBLISHING GO. RECORD OF PROCEEDINGS Public Works Committee - January 19, 1989 - Page three To date, there are 13 persons on the Snow Ridge Removal Program. The program has been successful and is providing a valuable aid to the elderly and/or handicapped who are financially unable to pay for such a service. Man-hours for snowplowing are down 25% as compared to January 20, 1988. In a letter dated January 5, 1989 submitted by the State Highway Department, District Design Engineer Rowe confirmed the Department's intention to advertise the State Highway 36/7 intersection project on February 2nd. An effort will be made to finalize the project prior to Memorial Day. Short-lived inconvenience could occur on access areas between Highways 36 and 7 due to the lack of an unfinished surface. The Moccasin Street Alignment Project is proceeding with the acquisition of various parcels. The Town has closed on one parcel and closing on an additional parcel should occur in the near future. Concerning the Golf Course Boundary Dispute, Town Attorney White has filed responses to the lawsuit, and the Town will receive a hearing schedule when issued by the Court Judge. The Committee reviewed the Monthly Water Reports for December, 1988. Total water billed for the year was up 5.8% from 1987. Assistant Public Works Director Linnane reviewed the 1988 Water Project. With a few minor exceptions, the project has been completed. Cost of the project was $252,000 compared to the bid of $270,000, resulting in a savings to the Town of $18,000. The asphalt work was less than originally anticipated. The Town will benefit almost immediately from the new 12" main installed on Cleave Street, the 8" line on Lexington Lane, the 12" main on Stanley Avenue and the Pressure Reducing Valve station on East Riverside Drive. The Town assumed possession of the the Crystal Water Company assets on January 3, 1989. Meters have been read and the Town is operating the water system. Closing should occur following a PUC hearing on January 25, 1989. Relating to personnel changes, Patty Lee has filled the water plant operator position, Bob Haring has replaced Dean Cornelius in the Water Division, and Mike Case has filled the mechanic position. Director Widmer noted residents along Castle Mountain Road will be submitting a request for the Town to pave and maintain their road. This item will be considered during the February Committee meeting. The snowplow, authorized in March, 1988, has been delivered. Following adjournment, the Committee was invited to inspect the vehicle. There being no further business, Chairman Aldrich adjourned the meeting at 3:50 P.M. Vickie O'Connor, Town Clerk :!' N 2 4 1989 ice: i ;TcS PARK 110ARD0 TRUSTEES •