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Home My WebLink AboutMINUTES Public Works Committee 1989-03-16BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓ Public Works Committee March 16, 1989 Committee: Attending: Also Attending: Chairman Aldrich, Trustees Barker and Habecker, Trustee Dickinson (Temp.) All Trustee Garrett, Town Administrator Klaphake, Public Works Director Widmer, Finance Officer Vavra, Assistant Public Works Director Linnane, EPURA Executive Director Anderson, George Clausen, Clerk O'Connor Absent: Trustee Dickinson Chairman Aldrich called the meeting of the Public Works Committee to order at 2:01 P.M. EPURA - REVIEW OF PROPOSED 1989 PROJECTS. The Committee reviewed the remaining 1989 EPURA Projects which were continued from the Public Works Committee meeting held January 19, 1989: 4 East Confluence Park. This project involves rebuilding of Riverside Restroom Park to stabilize the Big Thompson riverbank, and reduce the threat of flooding in the area. EPURA anticipates development of a children's play area, playground equipment, and pedestrian ame- nities. The Authority has received a donation for the playground equipment. EPURA anticipates a time schedule of Fall, 1989/Winter, 1990. Director Anderson stated four (4) parking spaces may be lost and one existing driveway may be closed. The Committee suggested that when this project is designed, special attention be given to preventing creation of an "attractive nuisance." Director Anderson confirmed the play area would be placed approximately 30' from the river and public safety concerns would be addressed. Discussion included the circulation pattern of Parking Lot 2. 5. Big Thompson Riverbank Stabilization. If sufficient funds available, this project will be undertaken in conjunction with Project #4. This project is limited to riverbank stabilization and beautification. Due to the narrow, difficult working area involved, the Committee stressed the need to develop/construct Proj- ects #4 and #5 simultaneously, and concurrently, com- plete all sidewalk and curb and gutter work. 6. East Entry Shoulder. Low-level cleanup and beautification of the area across Highway 36 from the entry island Mountain Legacy sculpture. 7. Streetlights to Courtyard. Installation of streetlights along Virginia Drive to encourage evening foot traffic to the Courtyard. Streetlights surrounding Bond Park have been postponed pending the determination of the site location for the Library. 8. Municipal Parking Lot. This lot could possibly be restriped with minor changes to accommodate an addition- al 20 cars. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 16, 1989 - Page two 9. Replacement of the Nag]. Bridge. This bridge was not replaced during construction of Riverside Plaza. If feasible, it could be replaced by a unit similar to other bridges used in the project, or, the existing bridge could have a new deck/railing installed. "Optional" Projects included River Corridor Easements and the Trolley Operation. Director Anderson reported that when a conceptual plan is com- pleted for Project #4, it will be submitted to the Committee for review and comment. A meeting has been scheduled with EPURA and Town staff to identi- fy which projects may be undertaken by: (1) EPURA, (2) the Town, and (3) possible joint ventures between both parties. These projects will also be reviewed for possible inclusion in the Capital Improvement Projects list. The Committee recommends the aforementioned projects be returned for additional review/discussion following the meeting between EPURA and Town staff. FIRE DEPARTMENT - REFERRAL FROM PUBLIC SAFETY COMMITTEE. As referred by the Public Safety Committee at their meeting held February 23, 1989, the Committee discussed installation of 5' reflective posts near fire hydrants. An estimated cost for the posts, including installation, is $18,750 ($50-75/hydrant, plus installation for 250± hydrants). Following discussion, the Committee recommends a "public awareness" article be placed in the Fall issue of the Newsletter whereby the community would be encouraged to keep the hydrants clear from snow, and, if con- ditions warrant, the Town request the community's special assis- tance in this regard by placing noteworthy bulletins with the local news media. CASTLE MOUNTAIN ROAD - REVIEW OF SURVEYING PROPOSALS. The four (4) local surveying firms submitted proposals for Phase I which included design and construction, and Phase II which included right-of-way acquisition, centerline staking, and monumentation for the Castle Mountain Road Project. Total proposal amounts were as follows: Van Horn Engineering $4,250 Estes Park Surveyors 4,410 Precision West 4,424 Rocky Mountain Consultants 4,485 The Committee recommends accepting the proposal submitted by the low bidder, Van Horn Engineering. WATER CONSULTING SERVICES - REVIEW OF PROPOSED WORK ORDERS FOR ADDITIONAL SERVICES. The Committee reviewed the following projects which were not included in the original Water Consulting Services Contract between Rocky Mountain Consultants (RMC) and the Town: Carriage Hills Interconnection. In an effort to avoid the shortage of water experienced by Carriage Hills last summer, staff is requesting RMC be authorized to design an intercon- nect system between the water systems of the former Crystal Water Company and that of the Town. RMC submitted a not -to -exceed cost estimate of $7,313. Staff stressed the urgency to complete this project prior to the 1989 summer season. BRAOFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 16, 1989 —Page three Metering of Backwash Water. Pursuant to the Town's Dis- charge Permits with the State Health Department, metering stations must be installed at each plant discharging water into the river. As the Big Thompson Water Treatment Plant may be abandoned in the near future, the Town may be allowed to install 2, not 3, metering stations at its treatment facilities. Staff is also requesting RMC be authorized to provide alternative methods for the metering of backwash water, provide specifications, and design plans for this project. RMC submitted a not -to -exceed cost estimate of $2,660. This project also requires immediate attention. The Committee recommends approval of both projects, authorizing RMC and staff to proceed immediately in lieu of standard proce- dure. 1989 STREET IMPROVEMENT PROGRAM - REVIEW. The Committee reviewed the proposed 1989 Street Improvement Program. Priorities were established by using the Pavement Management Study, along with engineering judgement, and field inspections. Following the Committee's approval, the preliminary list of priorities will be submitted to various utility firms for the review and comment. As of this date, the project proposes 3.1 miles of l}" overlay, two areas of new paving, an allowance for striping street centerlines, an allowance for replenishing the Town's depleted supply of base course material, and an overlay of Parking Lot #2 at East Riverside Drive and Elkhorn Avenue. Staff anticipates bidding the project in mid -summer, with construction to take place following Labor Day. A copy of the 1989 Proposed Street Improvements is attached hereto and made a part of the record of these proceedings. The Committee recom- mends approval of the 1989 Street Improvement Program as submit- ted. STREET SHOP RETAINING WALL - DISCUSSION. Staff reported the retaining wall located at the Street Shop on Elm Road is in dire need of repair. Sufficient funds were budgeted in 1989 to design and construct repairs to the retaining wall. RMC performed a preliminary structural analysis study on the reinforced concrete retaining wall in 1988, and they have submitted a not -to -exceed cost estimate of $3,475 for a final analysis. As the Light and Power Shop facility is nearing construction and the site is in close proximity to the Street Shop, staff stressed the need to proceed with this project. The Committee recommends approval of the project, authorizing RMC and staff to proceed immediately in lieu of standard procedure. PAINT STRIPER - REVIEW OF BIDS. The 1989 Budget included $2,500 for the purchase of a replacement paint machine to stripe parking lots and paint crosswalks and curbs. The low bid, in the amount of $1,795, was submitted by J & S Contractors Supply/Denver. The Committee recommends accep- tance of the low bid. REPORTS. Director Widmer presented copies of the Public Works Department 1988 Annual Report. The State highway Department project for Highways 36 and 7 is underway. The Parks Division has transplanted trees from the traffic island to the Chamber of Commerce area. Originally, the State intended the sidewalk to be a gravel surface, which was unsatisfactory to the Town. At this time, the State has agreed to commit $4,000 toward a concrete sidewalk which will include a BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 16, 1989 - Page four length of approximately 225'; the Town will assume the remaining expense which will include a length of approximately 575'. The Town is in receipt of the Agreement with Mr. Heron for the tramway portion of property relating to the Moccasin Street Alignment. Two additional agreements for surrounding property may be required. Construction may begin during the summer season, with final completion prior to Spring, 1990. Staff has contacted the local Rotary Clubs to seek their assis- tance in obtaining signatures on the petition for home mail delivery. The Committee reviewed the water reports for February. Water billed is up 3%, and revenue is up 15%. This report reflects the addition of the Crystal Water System. Accountable water totaled 68%. Public Works Director Widmer briefed the Committee on the proposed "great duck race" which has been scheduled in May. There being no further business, Chairman Aldrich adjourned the meeting at 3:54 P.M. Vickie O'Connor, Town Clerk Attachment APPROVED MAR 2 8 1989 •it 'l OF ESfES PARK BOARD 0; TRUSTEES 1989 PROPOSED STREET IMPROVEMENTS A. 1 1/2" Overlay STREET FROM TO LENGTH WIDTH SY (LF) (LF) 1. Alley (ST 3) 2. Big Horn Drive 3. Cedar Lane 4. Cleave Street ' 5. Davis St. 6. Fall River Lane '7. Golf Course Rd. 8. Lexington Lane 9. Old Man Mtn Ln. 10. Panorama Circle 11. Pine Knoll Dr. 12. Ponderosa Dr. 13. Rockwell St. ,14. Stanley Avenue 15. Wiest Drive Virginia Dr Boyd Willow Lane Big Horn Moraine 'Old Ranger SH 7 Lot 24 Fall River Lot 11 Lex'ton Ln Aspen Moraine Birch W. Elkhorn Macgregor 260 Wonderview 1427 Ctry Club 2056 Lawn Ln 820 Davis-Ctny 343 Surface Chg 922 Golf Bndy 585 Lex'ton Ln 1687 Old Ranger 1183 Southeast 810 P Knoll Ln 1593 Stanley Ave 2500 E. R'side 520 SH 7 1568 Fall River 181 TOTALS 16,455 TONS EST COST ($) 16 24 22 32 20 18 24 22 19 19 24 16 21 24 25 462 3,805 5,026 2,916 762 1,844 1,560 4,124 2,497 1,710 4,248 4,444 1,213 4,181 503 39,296 38 314 415 241 63 152 129 340 206 141 350 367 100 345 41 3,242 Notes: 1. This street overlay is dependent upon water line const. 2. Includes allowance for storm sewer. 3. Overlay costs estimated using $28.50/TN + 3% patching @ $8.25/SY + 4?.. patching @ $1.50/SY = $2.66/SY. B. NEW STREET PAVING 1. Far View Lane Cost Estimate: Paving = 96 tons @ $28.50 = 233 tons @ $42 Labor/Base = 2089sy @ $3/sy L & P Drainage Contingency @ 107 TOTAL COST 2. Cost Fall River Lane Estimate:. Paving = 37 tons @ $42 (150' x 20') Grading/Contingency TOTAL EST TOTAL ESTIMATE NEW PAVING • $2,736 = 9,786 • 2,334 = 2,000 • 3,000 = 461 • $26,168 .• $1,554 • = 700 $2,254 $28,422 1,230 10,122 13,369 7,755 2,028 4,905 (1) 4,150 10,969 6,643 4,549 11,300 11,822 3,227 14,622 (2) 1,337 106,028 C. STRIPING ALLOWANCE 30,000 if @ $.12/1f = $3,600 D. BASE MATERIAL ALLOWANCE Stockpile replenishment, Far View Lane, West Elkhorn Parking Lot 1,200 ton @ $9.00 = $10,800 E. ESTIMATED COST RECAP 1. 1 1/2" Overlay $108,000 2. New Paving 28,400 3. Striping Allowance 3,600 4. Base Material Allowance 10,800 TOTAL $147,200 BUDGET $150,000 F. P__ARK_ING LOT IM_PR_OVEMENTS Parking Lot # 2 Overlay with fabrics 170 x 160 @ $4/sy = $12,100 BUDGET =$13,000