HomeMy WebLinkAboutMINUTES Public Works Committee 1989-07-06BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
✓ Special Public Works Committee
July 6, 1989
Committee: Chairman Aldrich, Trustees Barker and
Habecker
Attending: All
Also Attending:
Mayor Dannels, Trustees Dickinson,
Garrett, and Hix, Town Administrator
Klaphake, Public Works Director Widmer,
Assistant Public Works Director Linnane,
Becky Glowacki and H. J. Buchanan/U. S.
Postal Service, Clerk O'Connor
Absent: None
Chairman Aldrich called the special meeting of the Public Works
Committee to order at 3:32 P.M.
U. S. POSTAL SERVICE/HOME MAIL DELIVERY - DISCUSSION.
A special meeting was called to review and discuss the require-
ments for home mail delivery with representatives from the U. S.
Postal Service. The requirements include: population/delivery
size, improved lots, street surfacing, street names/numbers
assigned, street signs/numbers installed, box
installation/servicing, walks, mail receptacles or doorslots
installed.
H. J. Buchanan, Manager of Delivery and Retail Programs/U. S.
Postal Service, advised that the Regional Post Master General
will consider the Town's application for approval/disapproval.
All requirements must be met prior to the Post Office performing
a study. Preliminary investigation indicates that the majority
of the requirements have been met. "City delivery" is not,
however, a speedy process. Mr. Buchanan identified the following
steps the Post Office will follow prior to submitting an applica-
tion:
1. Obtain a city map.
2. Begin plotting potential mail delivery areas.
3. Verify all plotting.
Following verification, the Postal Service will meet with the
Committee to present various scenarios for further consideration.
Discussion included:
1. P. O. Box rental rates - said rates will be increased
when city delivery is made available.
2. Changes of Address - all residents will be required to
change their address to reflect their delivery route.
The Post Office will forward mail for one (1) year at no
charge; however, mail will be delayed by approximately 1
day for this service.
When questioned if a business could "transition" into
the city delivery and retain a rental box, Mr. Buchanan
confirmed this option was available.
3. Cluster boxes - the Post Office believes "cluster boxes"
are the most efficient and least expensive method of
delivering mail. The boxes are provided by the Postal
Service at no charge and contain either 8, 12, or 16
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Special Public Works Committee - July 6, 1989 - Page two
individual mail boxes. All maintenance on the boxes is
performed by the Postal Service. Each cluster contains
an "outgoing" mail slot, and, as warranted, a locked
parcel box.
4 Door-to-door delivery - The downtown area may receive
door-to-door delivery as parking space is limited.
5. Curbside Delivery - In certain instances, individual
boxes may be installed. In this instance, it will be
the homeowner's responsibility to ensure the area is
clear of snow, etc.
6. Annexation - any area that could be annexed would
receive city delivery provided the area met all of the
aforestated conditions.
7. Program Implementation - city delivery could be imple-
mented by next Spring.
The Committee commended Mr. Buchanan on his "straight forward"
approach this date, and pledged their support. In an effort to
retain continuity in this effort, Mr. Buchanan advised he will
issue progress reports to Public Works Director Widmer.
There being no further business, Chairman Aldrich adjourned the
meeting at 4:33 P.M.
Vickie O'Connor, Town Clerk
APPr O\
J U L 11 1989
Tu'I:'U OF ESTES PARK
BOARD OF TRE. ESQ