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HomeMy WebLinkAboutMINUTES Public Works Committee 1990-04-19BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS /Public Works Committee April 19, 1990 Committee: Chairman Dickinson, Trustees Barker and Habecker Attending: All Also Attending: Mayor Dannels, Trustee Hix, Town Admin- istrator Klaphake, Public Works Director Widmer, Finance Officer Vavra, Ass't. Public Works Director Linnane, George Clausen, Grace Lindemann, Clerk O'Connor Absent: None Chairman Dickinson called the meeting of the Public Works Commit- tee to order at 2:00 P.M. FAR VIEW DRIVE - REQUEST TO ASSUME OWNERSHIP/MAINTENANCE. The Committee reviewed a letter submitted by 17 property owners requesting the Town assume ownership, and provide surfacing and maintenance of Far View Drive. The owners have agreed to deed a 30' right-of-way. Staff reported that when this area was annexed in 1974, the property owners were advised that the Town would pave the street if the necessary rights -of -way could be obtained. Staff estimates a cost, including surveying, of $33,000 to pave this street. The surveying portion of this project could be accomplished during 1990. Following discussion, the Committee recommends staff be authorized to perform surveying work in 1990, and, if sufficient funds are available in the 1991 Budget, staff complete the project, including obtaining deeds, paving, etc. CLEAN UP WEEK - DISCUSSION. Since 1965, the Town has supported a "Clean Up Week" Program. The Committee discussed procedure, and recommends approval of the following: 1. Proclamation - proclaiming the week of May 7 - 13, 1990 as Clean Up Week in Estes Park. Should inclement weather deter clean up efforts May 7-13, the week of May 14 - 20 will be reserved. 2. 1990 Clean Up Week Neighborhood Chairman, as presented. 3. Mayor's letter notifying each chairman of their assign- ment and responsibilities. As stated in the letter, household garbage, appliances, and furniture will not be collected by the Town. The Committee discouraged the community from including pine needles in this clean up effort. PUBLIC WORKS WEEK - DISCUSSION. National Public Works Week will be observed May 20 - 26. Rep- resentatives from all divisions of the Department have suggested a display be presented in the Municipal Building Lobby area during the week. Personnel will be on hand for approximately 2 hours on Friday to answer questions. Refreshments will be served and tree seedlings will be given to all who attend. A luncheon, including a speaker, will be held May 23rd. The estimated budget is $1,100. The Committee recommends approval of the budget and schedule as presented. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 19, 1990 - Page two SIDEWALK/U. S. HIGHWAY 36 - REQUEST AUTHORIZATION TO BID. Staff has completed design for the 8' sidewalk adjacent to the pedestrian bridge on U. S. Highway 36. Plans will be available April 20, and staff is proposing the following construction schedule: bids due by May 4, Notice to Proceed be issued May 9, with construction completed by June 8. In order to maintain this schedule, staff requested authorization to proceed in lieu of returning with bids during the May Committee meeting. The project, in the amount of $50,000, was included in the 1990 Budget. The pedestrian bridge is being placed this date. Discussion included drainage and streetscape lighting. The Committee recommends staff proceed with the project, directing staff to advise them of the bid results prior to the Town Board meeting scheduled May 8. Should unusual bids be submitted, a special meeting of the Committee will be scheduled. PARK SHOP HAZARDOUS MATERIAL STORAGE SHED - REVIEW OF BIDS. The Committee reviewed two bids for the aforementioned storage shed: Safe Environmental Storage Corp. $12,310.00 Safety Storage Inc./Carl Hime Assoc. 8,890.50 $10,000 was budgeted for this steel structure. The Committee recommends the low bid in the amount of $8,890.50 submitted by Safety Storage Inc. be accepted, suggesting consideration of an unobtrusive color be given to the exterior walls. MUNICIPAL BUILDING: Lease/Colorado Department of Revenue. The Committee reviewed a standard lease between the Department of Revenue and the Town for Room 207 which will house the driver's license facility. The 2-year lease, which has been reviewed by Town Attorney White, will become effective following the remodeling/relocation proj- ect. The Committee recommends approval of the lease as present- ed. Remodeling Project. Director Widmer reported that the bid opening has been postponed to April 23rd due to questions arising on the electrical system and records vault. In the interest of „.time, staff requested bids be submitted directly to the Town „`� oard during their meeting April 24. The Committee recommends approval of the request; however, should unusual bids be submit- ted, a special Committee meeting will be held April 23rd. FLEET MAINTENANCE: Diagonal Data Users Meeting. Public Works Director Widmer requested the Fleet Manager be authorized to attend the aforestated meeting in Bloomington, Minnesota June 11 - 13, 1990. The Town has purchased the Diagonal Data fleet management soft- ware, and the meeting will provide a networking opportunity for staff. An estimated expenditure is $1,000, and adequate funds have been budgeted. The Committee recommends approval of the request. Equipment. The Committee reviewed the following equipment bids: Pressure Washer Hotsy Equipment/Denver $3,129.94 ii /Lakewood 2,934.36 II /Boulder 2,448.00 /Greeley 2,215.46 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 19, 1990 - Page three Portable Generator Estes Park Rent All 1,499.00 The portable pressure washer will be shared between the vehicle repair shop and the Parks Division. The unit will be used to clean vehicles undergoing repair, and sidewalks, patios, etc. A total of $6,000 was budgeted. The Committee recommends accepting the low bids in the amount of $2,215.46 submitted by Hotsy Equipment/Greeley, and $1,499.00 submitted by Estes Park Rent All. Lube Equipment Mile Hi -Lubrication $2,399 Mile Hy-Draulics 2,119 With the purchase of the hydraulic fluid dispenser, all shop fluids will be distributed by retractable, metered dispensing units. The 1990 budgeted amount for this equipment was $2,150. The Committee recommends accepting the low bid in the amount of $2,119 submitted by Mile Hy-Draulics. 12" WATER LINE/HIGH STREET AND PORTION OF LOOP PROJECT - REQUEST AUTHORIZATION TO BID. Assistant Public Works Director Linnane briefed the Committee on the 12" High Street water line, and the 6" Dunraven/Comanche portion of the Loop Project. The engineer's estimate for both projects is $89,000. Completion of these projects will result in increased fire protection and improved water quality. The remainder of the Loop Project will be completed following receipt of the Windy Gap Payment. The Committee recommends approval of the request to bid the aforementioned projects. CORROSION CONTROL REPORT - DISCUSSION. George Clausen/RMC, reviewed the Executive Summary of the Corro- sion Control Report. The study was prepared to determine how the colored water, a by-product of corrosion, could be treated. Discussion included chemical inhibitors, public health and safety, and the corrosion of water lines and the resulting extensive damage to water pipe. The Colorado Department of Health, in a letter dated April 16, advised that the use of zinc orthophosphate, as a corrosion control agent, has been approved for use in drinking water for many years. The zinc is not a health concern when used according to the manufacturers di- rections. In addition, a corrosion control agent will lower the level of harmful metals such as lead and copper by preventing their dissolving into the water. Staff reiterated that sodium hexa-meta phosphate is an alternative; additional research will be conducted prior to recommending this alternate. Staff is recommending that zinc orthophosphate be the inhibitor selected. Additional discussion will take place during the May 17th meet- ing, and the Committee invited public testimony. WATER FINANCIAL PLAN - PRESENTATION. John Gallagher/Black and Veatch, presented the Water Utility Financial Plan, and reviewed the cash flow analysis, revenue, requirements, indicated water sales revenue adjustment, and various tables. The conservative approach found that the water fund is currently in a strong financial position, and that certain portions of the 5-year Capital Improvements Plan may require financing, i.e.; bonds, increased water rates. The Committee expressed their appreciation to Mr. Gallagher for the thorough presentation, and recommends the report be approved as the financial guide for the Water Department for the years 1990-1994. BRAOFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 19, 1990 - Page four REPORTS. The Committee reviewed the Department's 1989 Annual Report which listed continuing education and training sessions for its employ- ees, and street division activity. The Customer Service Response, and monthly water reports were also reviewed. Staff briefed the Committee on the current water projects, including the Marys Lake Water Treatment Plant, Backwash Meter- ing, Cascade/Fall River Line, Bailey Lane, Western Inter -Tie, Fall River/Phase 3, and the Pedestrian Bridge. Concerning the Moccasin Saddle Project, the contractor is in the process of preparing the roadway for asphalt. Cement scheduling calls for the road to be completed by Memorial Day. Transfer Station fees will be increased by 10% effective May 1st. Rates are based upon usage of the station. Town Administrator Klaphake approved the placement of a con- struction trailer in the parking lot east of the Municipal Building. Following a brief discussion, the Committee concurred with staff's decision and moved said placement be approved. In the spirit of intergovernmental cooperation, staff also authorized the placement of excess material from the Lake Estes Project on the fairgrounds property. The annual water line flushing will begin May 8th. The media will be notified. Staff will update the Committee on home mail delivery during their meeting in May. There being no further business, Chairman Dickinson adjourned the meeting at 4:15 P.M. Vickie O'Connor, CMC, Town Clerk APR 2 4 1gg0 s; 1(I V OF BIBP�,PK B_;"'O OF TRUSTEES TOWN OF ESTES PARK Public Works 1)rlrirrtrrrrirl • April 24, 1990 TO: The Honorable H. Bernerd Town Board of Trustees FROM: Richard D. Widmer Public Works Director MEMORANDUM Dannels, Mayor SUBJECT: Bids for Municipal Building Remodeling Richard U. Widmer f)irrclor Estes 1'drk, Colorado 80517 Bids were taken yesterday for the various work packages for the Municipal Building Remodeling project. A complete bid tabulation is attached for your information. The low bids are summarized below: Bid Package 1. Demo, Carpentry, Misc. 2. Deleted 3. Doors -Materials 4. Windows - Materials 5. Glazing 6. Structural Steel 7. Drywall 8. Acoustical Ceilings 9. Carpet 10. Painting 11. Folding Partition 12. Window Treatments 13. Plumbing 14. HVAC 15. Electrical Labor None TOTAL Low Bidder Colorado Doorways Morgan Whiteman A -Ability Glass Boulder Steel Ed's Drywall Acoustics & Interiors Carpet Trends Rocky Mtn. Painters Won -Door Corp. Innovative Openings EP Plumbers/Peak to Peak Wehr Plumbing Dehaan Electric No bid was received for Bid Package 1. labor to install doors, windows, and manager, TCM, believes this package to plumbing, was a tie between Estes Park solution to this is to use a coin toss Amount N/A $3,759.00 3,042.12 9,288.00 1,775.00 3,280.00 2,875.00 13,798.43 1,622.00 2,611.00 9,418.00 1,396.00 1,498.94 3,251.00 $57,614.49 This package is for demolition, carpentry, and miscellaneous items. The Town's construction be worth not more than $12,000. Bid Package 13, Plumbers and Peak to Peak Plumbing. The normal to decide the low bidder. Total of the bids received, furniture, the estimate for Bid Package 1, and a contingency would be approximately $103,000. The budgeted amount for this project is $112,110. I recommend award of the bid packages to the low bidders as shown, with Bid Package 1 to be negotiated by TCM to a not -to -exceed figure of $12,000, and the low bidder of Package 13 to be decided by a flip of the coin. RDW:ck TOWN OF ESTES PARK MUNICIPAL BUILDING REMODEL, PHASE I April 24, 1990 PKG NAME 2. Combined w/#1 3. Colorado Doorways 4. Morgan Wightman Builders Supply Inc Pozzi Collins Cashway 5. A -Ability Ilillcrest 6. Boulder Steel 7. Ed's Drywall 8. Acostics & Int Quality Acostics J&J Acostics 9. Carpet Trends West Eheart Wall 10. Cover Painting Carpet Trends West Rocky Mtn Painters Painting McGillicuddy 11. Won -Door Corp 12. Inovative Openings Cutting Corners HL Hutcherson 13; EP Plumbers Peak to Peak Wehr Plumbing 14. Wehr Plumbing Gibson Heating 15. Deilaan Electric Craftsman Electric J/P Electric Atkins Electic BID REPORT FROM Denver Denver Ft Collins Denver Loveland Boulder Longmont Boulder Estes Park Ft Collins Boulder Ft Collins Estes Park Loveland Estes Park Estes Park Estes Park Denver Boulder Estes Park Estes Park Estes Park Estes Park Estes Park Estes Park Loveland Estes Park Greeley Estes Park Estes Park PHONE 573-6442 394-2301 482-1320 295-0018 669-6043 443-2349 776-9511 442-7393 586-2962 223-3587 493-4759 586-4042 669-0288 586-4042 586-6518 586-6543 779-8900 449-6465 586-4186 586-2103 586-3698 586-2161 586-3123 586-2123 444-4900 M 586-5590 356-9560 586-8743 586-3657 BID $ 3759.00 $ 3133.38 $ 3571.09 $ 4198.68 $ 4444.16 $ 9609.00 $ 9936.00 $ 1775.00 $ 3280.00 $ 2875.00 $ 3041.00 $ 4789.00 $13610.43 $16288.00 $ 188.00 $ 872.00 $ 2546.00 $ 2611.00 $ 9418.00 $13292.50 $14889.00 $ 1396.00 $ 1396.00 $ 1460.00 $ 1498.94 $ 3677.00 $ 3251.00 $ 3280.00 $ 3296.00 $ 4335.00 Construction Management April 25, 1990 Mr. Richard Widmer, Director Department of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Re: Municipal Building Remodel, Phase I Dear Richard; Please find enclosed the recommendations of Estes Park TCM, Inc. regarding the bids received April 24, 1990 on the above referenced project and estimated amounts in packages for which no bids were received. TOWN OF ESTES PARK MUNICIPAL BUILDING REMODEL, PHASE I--1990 RECOMMENDATIONS April 24, 1990 Bid Package Bid Amount 1&2 Demolition and Carpentry No bids were received. Many options are available. It would be our recommendation that a time and materials contract with a local subcontractor be obtained. Major materials could be purchased through TCM, Inc. Estimated Cost: $ 12,000.00 3 Door Frames, Doors and Hardware The bid by Colorado Doorways appears to be complete and we would recommend awarding the purchase order to them. Bid Amount: $ 3,759.00 P.O. Box 129, 131 Stanley Ave., Estes Park, CO 80517 Local: 586-9527 Metro: 534-1378 4 Wood Windows Morgan Wightman was the low of four bidders. Sales tax had been included, so has been deleted from the bid. Recommend award of contract. Bid Amount(less tax): $ 3,042.12 Note: The existing building windows were manufactured by "Weathershield". The windows supplied by Builder's Supply are made by Shelter Supply and will be vary slightly in size from the existing. 5 Glass and Glazing A -Ability Glass is low of two bidders for the work as specified. Sales tax was included which has been deleted from the bid. Recommend award of contract. Bid Amount(less tax): $ 9,288.00 Note: Is has been expressed that the existing stops may not come out in one piece. Should this occur, new stops will be required. This additional cost will be $1.00/lineal foot of stop material. 6 Structural Steel Boulder Steel in the low and only bidder. Their scope of work appears to be complete. Recommend award of contract. Bid Amount: $ 1,775.00 7 .Studs and Drywall Ed's Drywall is the low and only bidder. Their scope of work appears to be complete. Recommend award of contract. Bid Amount: $ 3,280.00 Acoustical Ceilings Acoustics and Interiors is the low of three bidders. Recommend award of contract. Bid Amount: $ 2,875.00 9 Floor Finishes Carpet Trends West is the low of two bidders. They are very familiar with the project and scope appears to be complete. Recommend award of contract. Bid Amount: $13,798.43 10 Paint and Wall Covering Rocky Mountain Painters is the low of two bidders. In reviewing the scope of work, we determined that some work had not been included. We recommend the contract be awarded to them with the following adjustments made to their bid: Original Bid: $ 872.00 Additional Paint: $ 750.00 $ 1,622.00 11 Folding Door Won -Door Corp. was the low and only bidder. The sound transmission class (STC) is 43. Recommend award of contract. Bid Amount: $ 2,611.00 12 Window Covering Innovative Openings is the low of three bidders. Recommend award of contract. Bid Amount: $ 9,418.00 13 Plumbing Low bid was a tie between Estes Park Plumbers and Peak to Peak Plumbers. A flip of the coin, in their presence, will have to be made. Bid Amount: $ 1,396.00 14 HVAC Low bidder was Mike's Heating. He is on vacation until May 14. Our concern is whether all work was taken into consideration on the main floor. Gibson Heating has indicated a bid as drawn with addenda. No recommendation at present. (Wehr) Mikes Heating Bid Amount: Gibson Heating Bid Amount: $ 1,498.94 $ 3,677.00 15 Electrical DeHaan Electric is the low of four bidders. All bidders read and understood addenda which explained electrical needs. Recommend award of contract. Bid Amount: $ 3,251.00 Rep�ec fully submitted, Hal Wheatley UConstruction Manager Estes Park TCM, Inc.