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Home My WebLink AboutMINUTES Public Works Committee 1991-05-16BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS 1PUBLIC WORKS COMMITTEE May 16, 1991 Committee: Chairman Dickinson, Trustees Barker and Habecker Attending: Also Attending: All Trustee Garrett, Ass't. Town Administrator Widmer, Public Works Director Linnane, Police Chief Racine, Engineering Technician Siewers, George Clausen, Clerk O'Connor Absent: None Chairman Dickinson called the Committee meeting to order at 2:00 P.M. EPDXY STRIPING OF COLORADO DEPARTMENT OF HIGHWAYS (C.D.O.H.) DOWNTOWN ROADWAYS. In a memorandum dated May 9, 1991, Director Linnane explained that C.D.O.H. has historically striped the downtown roadways with oil - based paint. Oil -based paint does not wear very well on high -use roadways, thus C.D.O.H. paints these streets annually. As "epoxy - based" paint has been found to outlast oil -based paint, the Department requested C.D.O.H. stripe the downtown roadways with epoxy. C.D.O.H. requested the Town prepare a preliminary cost - estimate as they (C.D.O.H.) do not have the necessary equipment for this type of application. Staff acted upon this request, and an estimate of $25,000 that included crosswalks, stop bars, and all line striping was prepared. C.D.O.H. reviewed the cost -estimate and will use epoxy contingent upon the Town: (1) preparing a final cost -estimate with a not -to -exceed cost (completion date: May 24, 1991); (2) advertising and soliciting bids from the private sector (advertisement completion date: June 7, 1991); and (3) both entities entering into an agreement authorizing the Town to administer the project. C.D.O.H. will reimburse the Town up to the "not -to -exceed" amount (agreement completion date: June 26, 1991). The Committee discussed the projected time -frame and traffic volume during the summer season, and recommends this project be delayed until 1992. The Committee and staff expressed their appreciation to C.D.O.H. for their very cooperative stance; staff will continue negotiations. CONFERENCE CENTER - REOUEST PAYMENT APPROVAL OF CHANGE ORDER. The Committee reviewed Change Order #3 in the amount of $15,793.00 which increases the contract sum to $2,764,826.00. Ass't. Town Administrator Widmer reported that thus far the center is within 2% of the contract price, well below the budgeted contingency fund. The completion date is August 15, 1991. The Committee recommends payment approval for Change Order #3 dated April 15, 1991. PEDESTRIAN SIDEWALK FROM HIGHWAY 34/36 INTERSECTION TO CHAMBER OF COMMERCE PARKING LOT - REOUEST AUTHORIZATION TO ACCEPT COST PROPOSAL. Director Linnane reported that due to the Engineering Technician's heavy workload from July through October, the Department solicited prices from local contractors; formal bids were not requested, however, this process is within the Town's legal parameters. Staff is recommending acceptance of the following: Landscaping: Nytes Construction $ 6,070.50 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - May 16, 1991 - Page 2 Concrete Work: Cornerstone Concrete 4,400.00 The total bid package is $10,470.50 which is below the budgeted amount of $12,600. The remaining $2,000 will be used for landscaping, similar to that on the sidewalk project along Highway 36. An irrigation tie-in and partial cobblestone landscaping will be performed in-house in 1991 and the remaining portion will be completed in the future. The Committee recommends approval of the low bidders as identified above for a total expenditure of $10,470.50. PRESSURE ZONE PUMP - REOUEST AUTHORIZATION TO ACCEPT BID. As authorized by the Committee April 18, 1991, staff solicited bids for the pressure zone pump which will be installed on Strong Avenue in conjunction with the Marys Lake Road 12" Water Line Project. This pump is necessary to get potable water to the Marys Lake Water Treatment Plant for start-up in 1992. Bids are as follows: Golden Construction $ 99,629.76 BT Construction 105,296.00 Kitchen Excavating 108F 982.01 RMC has recommended deleting the 6" drain line from the sump, and replacing it with a sump pump arrangement which will result in a deduction of $7,233. With the adjustment, the total bid for the low bidder, Golden Const., would be $92,396 budget. Director Linnane reported that the budget 46could .56 over realigned to accommodate the excess amount ($9,146.56). The Committee recommends staff be authorized to negotiate the final bid price with the low bidder, Golden Construction, for the total expenditure of $92,396.76. GLACIER CREEK WATER TREATMENT PLANT REHABILITATION PROJECT - REOUEST APPROVAL OF ROCKY MOUNTAIN CONSULTANTS (R.M.C.) SCOPE OF SERVICES. The Committee reviewed a scope of services for engineering services submitted by R.M.C. for the Glacier Creek filter replacement. The total not -to -exceed cost is $2,535.00. The Committee recommends approval of the contract, as presented. NATIONAL SAFETY COUNCIL - AWARD. In a letter dated April 25, 1991, the National Safety Council announced that the Public Works Department would receive an award for safety and health performance. Zero accidents were reported from July, 1989 to April, 1991, with over 90,000 man hours expended. The Committee commended the entire Department for this outstanding achievement. ESTES PARR TELEPHONE DIRECTORY - RE UEST AUTHORIZATION TO REEK ADDITION OF GOVERNMENT LISTING. Engineering Technician Greg Sievers requested authorization to submit a press release seeking community involvement to obtain government listings by use of "blue pages" for the 1992-1993 Estes Park telephone directory. US West Direct is the publishing agent and they have reported that an excess of 350 signatures must be collected. The blue pages should be a major improvement in the directory; approximately 70 telephone calls are mis-directed at the present time. The Committee recommends Technician Siewers be authorized to publish the press release, applauding Greg's efforts on this project. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - May 16, 1991 - Page 3 REPORTS. The Committee reviewed the Customer Service Response and Monthly Water Reports for April. Water Consultant Update. George Clausen reported that all permits have been received for the Marys Lake Water Treatment Plant. Bids will be received May 22nd and the project is generating a great deal of interest from qualified contractors. A special Committee meeting will be scheduled between May 28th and June llth to consider all bids and award the contract. The Marys Lake 12" Water Line Project is rapidly progressing, and BT Construction is performing admirably. Partial shipment of the materials for the Glacier Creek Rehabilitation project has been received. Crews will be working 10-hour days to ensure that the plant rehabilitation is on -schedule. Reports from the Corrosion Control project are not yet conclusive. Water Superintendent Goehring is closely monitoring chlorine levels. Previous Federal Regulations set a water system lead -content limit of 50 parts per billion (ppb). New standards provide for an "action level" of 15 ppb. The Town's system is below the 50 ppb, and is monitoring these levels at the sewer plants; to date, the State has not adopted the new regulations. Work is progressing on the Augmentation Plan, Tap Fees, and Raw Water Fees. Approximately 100 cubic yards of pine needles which were gathered during Clean Up Week will be used for compost; 37 cubic yards of trash were delivered to the landfill. This year's program is evidence of positive steps taken toward recycling, and the total expenditure was $2,200, including landfill fees. In conjunction with the Pavement Management Plan, cracksealing is performed the third year after a street has been overlayed. The Department's goal for 1991 was to crackseal streets overlayed from 1981 through 1985. Municipal Service Worker Roy Johnson was delegated this responsibility, and, with the assistance of the crew, this goal was realized. The Department anticipates a productive year next year, thus the Department will be on -schedule to maintain a minimal but high quality cracksealing program by 1993. The Committee commended Dan speedlin in providing the report, and Roy Johnson for achieving the established goal. Tom Blaue, Water Plant Operator, prepared a model on Corrosion Control which was used during the Environmental Fair. The model was prepared on Tom's own time and it will be displayed in the Public Works Department office area. The Committee expressed their appreciation to Tom and the Department for their participation in the Fair. The Committee requested staff prepare a report on the progress of Home Mail Delivery for the discussion during the June Committee meeting. r p y 11efe" 13e-itnq no further business, meeting at' 3:42 P.M. MAY 2 8 1991 Chairman Dickinson adjourned the Vickie O'Connor, CMC, Town Clerk