The URL can be used to link to this page

Home My WebLink AboutMINUTES Public Works Committee 1991-10-17BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS 'Public Works Committee October 17, 1991 Committee: Attending: Also Attending: Chairman Dickinson, Trustees Habecker All Barker and Trustee Garrett, Ass't. Town Administrator Widmer, Public Works Director Linnane, Const./Public Facilities Mgr. Siewers, George Clausen, Clerk O'Connor Absent: None Chairman Dickinson called the meeting to order at 2:19 P.M. DEDICATION AND OFFICIAL TITLE OF THE WEST RIVERSIDE PARK PHASE IV PARK PROJECT. Committee members, staff, and interested persons met at the West Riverside Park Phase IV Project, corner of West Riverside Drive and Ivy, prior to the Committee meeting to formerly dedicate the park. Following the ribbon cutting ceremony, the park was designated Baldwin Park. CREERSIDE SUBDIVISION ACCESS CONCERNS - DISCUSSION. The Preliminary Plat for Creekside Subdivision, a Portion of Lot 10, South Saint Vrain Addition, was conditionally approved by the Planning Commission September 17, 1991. One of the conditions included the submittal/approval of an Access Easement for Lot 5, and an easement for a portion of the golf course maintenance road which was to be dedicated to the Town as an Outlot. Jurisdiction for roadways and easements rests with the Public Works Committee, thus this item was placed on the agenda. The Final Plat is nearing completion, and it will be submitted to the Planning Commission in November. The access issues must be resolved prior to said submittal. The Developer is Jerry Palmer, and Rocky Mountain Consultants (RMC) is the Engineer. Prior to discussion, Chairman Dickinson raised the issue of "conflict of interest" as it relates to RMC and their association with the Town as Consulting Water Engineer. Director Linnane, George Clausen, and Jerry Palmer assured the Committee that such a conflict did not exist as there were no special variances being requested, RMC acted in their professional capacity as private engineers with Kerry Prochaska serving as Project Engineer, and said private transaction did not interfere with Mr. Clausen's association with the Town. In a memorandum dated October 9, 1991, Director Linnane advised that pursuant to a recent survey, RMC has determined that the golf course boundary fence south of the 17th green is located approximately 10' south of the northerly line of the proposed subdivision, and parallels the northerly property line for the entire length. The fence has been at this location for over 18 years. Issue #1: Should the Town abandon any potential right to ownership? The existing and future proposed golf course maintenance road is located on Town, golf course, and developer property. Mr. Palmer is proposing to dedicate to the Town Outlot C, which is the section of roadway that is located on his lane. Issue #2: Should the Town accept ownership of Outlot C? Mr. Palmer is proposing that access to Lot 5 be served by the golf BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - October 17, 1991 - Page 2 course maintenance road. Prior to the Town granting any access easement for Lot 5, an Access Agreement discussing maintenance, costs, and the like, must to be executed by the Town, Mr. Palmer and the Estes Valley Recreation and Park District (EVRPD). A proposed draft of the Access Agreement was prepared by the Town Attorney and submitted for review. Issue #3: Should the Town grant an access easement to Lot 5 if the access agreements and the legal description are in order? Stan Gengler, Director/EVRPD commented that the District is interested in the proposal due to the possibility of increasing the grass area behind the 17th green, and EVRPD could build a structure to regulate the flow of water into the proposed ponds near said green and fairway. Mr. Palmer stated that he has dedicated a 30' buffer along Fish Creek for a trail system, pedestrian and wildlife access, wetlands, and open space. If access to Lot 5 is not granted, he will be compelled to use the 30' buffer area. Community Development Director Stamey confirmed that originally, Outlot B was identified as open space and owned by the Home Owner's Association --it included Outlot C; however, Outlot C would be dedicated to the Town. Following discussion, the Committee recommends: (1) the Town abandon any potential rights to ownership of the 10' strip of land east and west of Outlot C, (2) accepting the ownership of Outlot C, and (3) as there is no evidence of an adverse affect to the Town, and retaining the 30' buffer is of utmost importance, staff refine and proceed with the Access Agreements and grant an access easement to Lot 5 if said agreement is in order. The Committee suggested refinement include: amending "developer" to "property owner of Lot 5"; clarifying Paragraph 9 relative to "passenger vehicular access"; and discuss the possibility of including an "escape clause" with the Town Attorney. In addition, staff was directed to submit the final draft of the Access Agreements to the Committee for further review. Prior to submittal to the Board of Trustees, the Agreements will be submitted to the EVRPD and Mr. Palmer for their consideration and execution. REOUEST FOR PARTIAL DRAINAGE EASEMENT VACATION ON LOT 2, SPRUCE LAKE ADDITION. In a letter dated September 26, 1991, Van Horn Engineering and Surveying reported on an accidental encroachment into the drainage easement by construction of a porch addition by Don Landers, owner and operator of the Anniversary Inn, Lot 2, Spruce Lake Addition. A drainage easement vacation of 7' would be required; the new addition is 4' from the 100-year flood level. Staff has verified hydraulic calculations provided by the engineering firm. Director Linnane has implemented procedures pertaining to building permit applications that should prevent future occurrences of this nature. The Committee recommends approval of the request for a partial easement vacation, as presented. CDOH UTILITY PERMIT REOUIREMENTS - DISCUSSION. Staff briefed the Committee on the requirements for street cut permits from the Colorado Department of Highways. Due to excessive asphalt overlaying costs of approximately $6,000, staff abandoned a State Highway Utility Permit request. CDOH had requested the pavement be extended 100' either side from the cut, with a 2" overlay to the centerline of the street. These requirements are applied to anyone desiring to cut a state highway. Through deliberation, CDOH has amended their policy to require pavement extension 50' either side from the cut --this amendment has resulted in a decrease of $3,000 for this particular project. The Committee commended Director Linnane for his efforts in this regard. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - October 17, 1991 - Page 3 1991 STREET OVERLAYING PROJECT - REOUEST APPROVAL TO EXECUTE CHANGE ORDER. Director Linnane advised that 1991 Street Overlaying Project costs are less than the budgeted amount of $180,000, thus funds are available to include Tranquil Lane, and he presented Change Order #1 in the amount of $3,910.98 to pave this street. The Committee recommends staff be authorized to execute Change Order #1 in the amount of $3,910.98. HIGH DRIVE LOOP PROJECT - REVIEW OF BIDS. Two bids for the High Drive Loop Project were received as follows: Kitchen & Co. $42,699.80 (adjusted) Weinland Const. 44,025.50 The Engineer's Estimate was $42,944. Construction will begin in December, and completed in the Spring. The Committee recommends acceptance of the low bid in the amount of $42,699.80 submitted by Kitchen & Company. MARYS LAKE WATER TREATMENT PLANT - REOUEST APPROVAL TO EXECUTE CHANGE ORDER. The Committee reviewed the following contract changes included in Change Order #001: lA - $9,480.00 1B + 498.29 1C + 3,244.85 1D + 7,622.29 which resulted in a net increase of $1,885.43. Changes were necessitated due to experiencing less ground water than anticipated, additional door hardware, walkway and post tension center wall. The Committee recommends staff be authorized to execute Change Order #001. CONFERENCE CENTER - REOUEST PAYMENT APPROVAL OF CHANGE ORDER. Ass't. Administrator Widmer presented Change Order #4 for a total of $64,897, including $24,897 in changes and a $40,000 early completion bonus. A detailed schedule of changes was reviewed, and the early completion bonus was clarified. The Committee recommends payment approval for Change Order #4 dated September 20, 1991. REPORTS. A Snow Removal Round Table will be held October 18th at 1:00 P.M. in the Municipal Building. Police Department personnel were requested to attend. The Committee reviewed the Customer Service and Monthly Water Reports for September. Water Division personnel continue to research areas where the accountable water percentage can be improved. There being no further business, the Committee unanimously consented to enter Executive Session to discuss asset negotiations. Therefore, Chairman Dickinson adjourned the meeting at 3:56 P.M. to Executive Session. '" "pr t °? VEED `T OCT 2 219at OF EIT€S PARS O :; DSO OF TRUSTEES Vickie O'Connor, CMC, Town Clerk