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HomeMy WebLinkAboutMINUTES Public Works Committee 1991-03-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS 'PUBLIC WORKS COMMITTEE March 21, 1991 Committee: Chairman Dickinson, Trustees Barker and Habecker Attending: Chairman Dickinson, Trustee Habecker Also Attending: Trustees Garrett and Hix, Town Administrator Klaphake, Public Works Director Linnane, Water Superintendent Goehring, Special Projects Manager Joseph, George Clausen, Clerk O'Connor Absent: Trustee Barker Chairman Dickinson called the Committee meeting to order at 2:00 P.M. LIBRARY BUILDING/BOND PARK - REOUEST TO USE. The Woman's Club has requested they be allowed to use the library building (Bond Park) for the Annual Book and Bake Sale on Friday, July 19. The Club will use the building to house books for sale; the bake sale will be conducted outside the building. Woman's Club representatives anticipate that library contents should be relocated to the new facility near June 1st, thus the existing building will be vacated. Administrator Klaphake reported that discussion pertaining to the outcome of the existing building will be held during an Administrative Committee meeting scheduled April 22nd. The Town will extend liability insurance pending the Administrative Committee's recommendation. The Committee expressed concern with future requests to use the vacant building, and recommends (1) approval of the request to use this building for the aforestated event, and (2) as contained in the Lease Agreement with the Library District, the Library will continue to maintain the interior of the building. PROPERTY OWNER REOUEST FOR TOWN TO VACATE PORTION OF RIGHT-OF-WAY - REFERRAL FROM TOWN BOARD: Pursuant to additional clarification determining whether an agreement could be attached to the title stating that "no major improvements would be allowed on the structure following vacation of the right-of-way", this item was referred to Committee by the Board of Trustees. Trustee Habecker commented that he did not have a "conflict of interest" as earlier stated. Town Attorney White prepared an Agreement and it has been executed by David and Carole Ware. In addition, Attorney White prepared an ordinance vacating the right-of-way. Public Works Director Linnane reviewed four (4) conditions of the Agreement that address aforestated concerns and reported that the right-of-way portion would return to the Town if the structure is demolished or removed. The sequence of events is as follows: (1) the owners sign the Agreement (completed), (2) the Town adopts an ordinance vacating the right-of-way, and (3) following ordinance adoption, the Town will record the Agreement with Larimer County. Discussion followed concerning what or how the "cloud on the title" would be activated, and it appears it would be triggered by a real estate transaction. The Committee recommends approval of the Agreement, directing staff to re -define the legal description on which the structure actually sits upon - the legal description must be finalized prior to approval by the Board of Trustees. MARYS LAKE ROAD 12" WATER LINE PROJECT - UNSOLICITED BID SUBMITTED BY BT CONSTRUCTION. In a memorandum dated March 19, 1991, Public Works Director Linnane BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 21, 1991 - Page 2 reported BT Construction (BTC) is the Town's current contractor for various water line projects. BTC has performed very admirably on these and past projects, and they have submitted an unsolicited bid to construct the Marys Lake Road 12" Water Line Project. Staff consulted with Attorney White and received a legal opinion finding that, contingent upon the filing of proper bond and insurance documents, there are no legal ramifications affecting this process. Two local firms were contacted and the following prices were submitted: Contractor BT Const. Kitchen Exca. Campbell/Kearney Bid Price $339,492.00 $359,945.00 $478,146.80 % Above/Below Budget -19.9% -15.1% +12.8% George Clausen (RMC) commented that this contract should not have an adverse affect on the bids for the Marys Lake Water Treatment Plant as both the plant construction and water lines would be bid separately, and that BTC's bid was in the best interest of the Town. Mr. Clausen also endorsed BTC's bid and qualifications. Director Linnane reviewed a sketch of the project and reported that $424,000 was budgeted for this project and that is how the "percent above/below budget" on each bid was attained. Staff is recommending acceptance of the low bid in the amount of $339,492 submitted by BT Construction. The Committee recommends approval of the project, and BTC's low bid as presented, contingent upon the Town's receipt of the MDC Windy Gap payment. ROCKY MOUNTAIN CONSULTANTS - REVIEW OF SCOPE OF SERVICES FOR VARIOUS WATER PROJECTS. Staff has negotiated scope of services, including costs, for the following: Marys Lake Water Treatment Plant Construction Management. Services include a full-time on -site inspector and all office personnel necessary to see this project through to completion from the pre - construction contractor meeting to the water plant startup. Cost of services is $144,472 which is $1,528 below budget. Marys Lake Water Treatment Plant Water Lines/Construction Management. These services do not include a full-time inspector and is consistent with the manner in which the construction management of the previous pipe line projects have been handled. Cost of services is $32,197 which is $9,103 below budget. 1991 Loop Project. Water Superintendent Goehring reviewed the locations of all proposed looping pipelines (W. Wonderview Avenue Crossing, High Drive Interconnection, and Woodstock Drive Interconnection) stating why these particular projects were included. Cost of services is $17,300 and includes design and construction management; $12,700 below budget. Augmentation Plan. The Drought Study recommended that an Augmentation Plan be prepared as soon as possible. Scope of services includes all engineering work necessary to submit and receive an approved Plan from the Water Court. George Clausen briefly defined an Augmentation Plan and advised that when a Plan is filed, periodically said plans may be taken to court by downstream users. Mr. Clausen will represent the Town on this project. The Town Attorney is also involved in the filing, and costs of services for RMC is $20,232 and $2,500 for the Town Attorney if the Plan is not taken to court. This item was not budgeted; however, it can be funded from the savings of $23,331 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 21, 1991 - Page 3 resulting from the aforestated three projects. Mr. Clausen commented on the negotiation process undertaken between RMC and Town staff, and stated that the total expenditure of $216,701 for all four projects, are, in actuality, "not -to -exceed" prices. The Committee recommends approval of all four (4) projects as identified above, for a total expenditure of $216,701. MARYS LAKE WATER TREATMENT PLANT - REOUEST AUTHORIZATION TO BID. Staff anticipates bidding this project April 1±, with bids due April 19±. Due to time constraints, and review by the Committee, the Committee recommends (1) staff be authorized to bid construction of the Marys Lake Water Treatment Plant, (2) a Public Works Committee meeting be scheduled May 2 at 2:00 P.M., with the Light and Power Committee meeting to follow at approximately 3:30 P.M. The May 2nd meeting will replace the Committee meeting scheduled May 16. Contract approval should occur during the Town Board meeting scheduled May 14. The construction schedule is 12 months and the plant should be on-line to coincide with the tourist season. RIVERSIDE PARK, PHASE IV - REOUEST AUTHORIZATION TO BID. In a memorandum dated March 19, Special Projects Director Joseph reviewed the concept plan for the fourth phase of Riverside Park. The Committee reviewed a rendering and anticipated circulation patterns, a fishing terrace feature, pool area, and amenities. A public information meeting was held and the plan was well received. Staff is reviewing traffic problems in the area. Three bid packages will be prepared: (1) earthwork and raised walkway, (2) hardscape improvements, and (3) landscaping and irrigation. This project will be partially funded with a $60,000 grant. An engineer's estimate has been completed and it is within the budget ($120,000). Following discussion, the Committee recommends staff be authorized to bid the project, as presented. REPORTS. The Committee reviewed the Customer Service Response and Water Reports for February. The Fall River/Phase I and Western Interconnect/Phases 2 and 3, are 99.9% complete. The Corrosion Control Project will be accomplished this spring prior to the maintenance work project at the Glacier Creek plant. Staff will schedule a study session to further discuss the Town's Water Line Extension Policies. The Committee reviewed a letter submitted by the Chairman/Colorado State Highway Commission pertaining to the State's 5-Year Highway Program and associated postponement of Town requested improvements. There being no further business, Chairman Dickinson adjourned the meeting at 3:50 P.M. to tour the Scada System at the Water Shop Facility. Vickie O'Connor, CMC, Town Clerk MAR 2,6 1991 1 VY`+ 4 ul" L i c_S P t j{ BOARD OF TRUSTEES