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HomeMy WebLinkAboutMINUTES Public Works Committee 1991-01-17BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS PUBLIC WORKS COMMITTEE January 17, 1991 Committee: Attending: Also Attending: Chairman Dickinson, Trustees Barker and Habecker All Trustee Garrett, Assistant Town Administrator Widmer, Public Works Director Linnane, George Clausen, Clerk O'Connor Absent: None Chairman Dickinson called the Committee meeting to order at 2:00 P.M. PROPERTY OWNER REOUEST FOR TOWN TO VACATE PORTION OF RIGHT-OF-WAY. In a letter dated December 4, 1990, David and Carole Ware, owners of property located at 209 Big Horn Drive, requested the Town vacate 250' sq. ft. as the house extends 20' into the street right-of-way (Big Horn Drive). Trustee Habecker declared a "conflict of interest" and stated he would not participate in discussion nor participate in any recommendations of the Committee. Director Linnane briefed the Committee stating that (1) should the Town desire to effectively use the right-of-way, it would necessitate moving the house; (2) pursuant to discussion with the Town Attorney, it would not be in the best interest of the Town to vacate the right-of-way, plus the Town would have difficulty requiring the owner to move the house due to the time -length of the encroachment (60 years); (3) a "covenant" could be written (filed with Larimer County) explaining that should the house experience a fire, be moved, etc., the Town would regain its right-of-way; and (4) the covenant could include a statement advising that the building envelope could not be increased within the vacated right-of-way. Ann Pederson/owner's representative, commented that loan/title companies have become more restrictive; owners of the property must sell the house as soon as possible; the encroaching section of the house cannot be moved; and, the Committee use caution in preparing a covenant. Following discussion, the Committee recommends (1) staff confer with the Town Attorney to determine whether a statement disallowing a major remodel (defined by the Building Code) of the existing structures can be included in the aforestated covenant, and (2) following attorney/staff acceptance, staff be authorized to directly seek Town Board (in lieu of the Committee) approval of the vacated right-of-way, with covenant. RAW WATER AND DROUGHT STUDY - PRESENTATION. George Clausen/Rocky Mountain Consultants (RMC) presented the above referenced study and reference map, thoroughly reviewing the Executive Summary. In brief, RMC recommends the Town file (with the Water Court) an "Augmentation Plan". The Committee commended staff and RMC for the excellent report which will become a very important tool to respond to CBT offers in the future; and in providing a plan to address 10 - 100-year droughts. The Committee acknowledged receipt of the study, and requested staff provide the Executive Summary to the entire Board of Trustees, commenting that the Committee is available to discuss this issue with those Trustees unable to attend this meeting. MARYS LAKE WATER TREATMENT PLANT - REOUEST TO BID AND ARCHITECT'S RENDERING. Request to Bid. Staff anticipates the following construction schedule for the construction of the Marys Lake Treatment Plant: February 15 - Bidding Process begins March 1 - Receive BOR approval of Environmental Assessment and Lease March 8 - Bids due April 10 - Construction to begin Spring, '92 - Construction completed Architect's Rendering. The Committee reviewed the architect's rendering of the cost-effective structure which will have a flat roof, one story above BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 17, 1991 - Page 2 ground, and be as unobtrusive as possible. The Committee recommends staff be authorized to begin the bidding process, and approval of the architect's rendering. WATER LINE E%TENSION POLICY - WORKSHOP. As requested by the Committee, staff has researched the Town's water line extension policy and is now prepared to discuss said policy with the Committee and entire Town Board. Following clarification on the "open meetings law", the Committee recommends staff schedule such a workshop in the near future. CONFERENCE CENTER - REQUEST APPROVAL OF CHANGE ORDER. Assistant Administrator Widmer briefed the Committee on Change Order #1 which resulted in a $2,840.00 deduction. All change orders will be submitted to the Committee for their approval. The Committee recommends approval of Change Order #1. REPORTS. The Committee reviewed the comparison of the 1989/90 Customer Service Report and Monthly Water Reports. Water Consultant Update. Projects in Planning Stage: Scope of services for: (1) 1991 Loop Project (2) Augmentation Plan (3) Marys Lake Treatment Plant Construction Management. Projects in the Design Stage: Marys Lake Treatment Plant 12" Water Line/Marys Lake Road, Carriage Hills Water Line Project. Construction of the Fall River water line and the Western Interconnect, Phase III is 99% complete. Construction of Western, Phase II is 10% complete. As reported in a previous Committee meeting, the Corrosion Control Project has been delayed until April. Pertaining to the Fall River Waterline Project, staff praised the Water Department Crew for their public service effort. Colorado Department of Highway 5-Year Highway Program. Both highway project recommendations (portions of Highways 7 and 34) made to the State Highway Department have been included in the 5-year Plan, and funds have been committed. Further information will be reported. The Committee received a copy of the "Colorado Recycles" publication. Staff reviewed the potential sale of Windy Gap water to the City of Broomfield by the City of Boulder, and its positive affects to the Town. Director Linnane reported Dan Speedlin has been promoted to Street/Park Superintendent. Mr. Speedlin was selected from 7 candidates. Both departments will be combined which should elevate efficiency and organization. Staff also briefed the Committee on the Christmas Tree chipping program. Pertaining to facility tours, Chairman Dickinson suggested staff conduct individual tours, possibly on days other than Committee meeting days. The Committee commended the Water Department Crew and Dan Speedlin, noting their pride in the accomplishments of the these employees. There being no further business, Chairman Dickinson adjourned the meeting at 4:07 P.M. JAN 2 2 1991 Vickie O'Connor, CMC, Town Clerk • ,T;JSTEE%