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HomeMy WebLinkAboutMINUTES Public Works Committee 1991-09-19BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS 4ublic Works Committee September 19, 1991 Committee: Chairman Dickinson, Trustees Barker and Habecker Attending: All Also Attending: Trustee Garrett, Asst. Town Administrator Widmer, Public Works Director Linnane, Special Projects Mgr. Joseph, Construction/Public Facilities Mgr. Siewers, George Clausen, Clerk O'Connor Absent: None Chairman Dickinson called the meeting to order at 2:01 P.M. FAIRWAY CLUB CIRCLE - ASSOCIATION REOUEST TOWN MAINTENANCE AND OWNERSHIP. Public Works Director Linnane advised that the Fairway Club Home Owners Association and he have been discussing the possibility of the Town assuming maintenance and ownership of Fairway Club Circle for some time. Prior to proceeding further, Tom Brown, Fairway Club Home Owners Association representative, questioned whether such a request would be agreeable to the Town. A letter dated September 12, 1991 submitted by Mr. Brown was reviewed. To date, out of 44 units, 43 owners and all lienholders of Fairway Club have agreed to dedicate Fairway Club Circle to the public. Staff inspected the roadway and found it to be acceptable. Parking is currently allowed within the 45' right-of-way, and staff reported the Association is aware that should the Town assume ownership, the roadway would become a thoroughfare, relative to snowplowing efforts, and roadway parking spaces would not be snowplowed. Staff clarified that each such request is considered on an individual basis, the Town should not incur a large expense if assumed, and that said roadway was originally constructed in 1983. The Committee will recommend future approval of the request to assume maintenance and ownership of Fairway Club Circle, if and when the Fairway Club property owners submit the necessary right-of-way documentation. PUBLIC SERVICE COMPANY - REOUEST FOR EASEMENT ON TOWN -OWNED PROPERTY LOCATED IN LONE PINE ACRES. Steve Martin, Engineering Technician/PSCo, requested a utility easement for a proposed natural gas main installation traversing across Lot 3, Block 8, 1st Addition, Lone Pine Acres, which is owned by the Town. PSCo would be responsible for all fees associated with the granting of such an easement, including Attorney's fees. Discussion followed, with the Committee recommending approval of the easement, with PSCo providing the legal description and paying all associated attorney's fees. WEST RIVERSIDE PARE. PHASE IV - DISCUSSION OF DEDICATION CEREMONY. Special Project Manager Joseph reported that the final phase of West Riverside Park has been completed and that it was within budget. Funding was provided via a grant and staff is requesting the area be marked by a dedication ceremony. The Committee recommends approval of a dedication ceremony, with staff to verify the date with the Mayor and advise. TAP FEE STRUCTURE STUDY - REVISED SCOPE OF SERVICES. Rocky Mountain Consultants (RMC) has submitted a request to revise BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 19, 1991 - Page 2 the scope of services for the Tap Fee Structure Study. The study is more inclusive than originally outlined, and based upon input from Committee members and potential public concerns, the scope was expanded. RMC is utilizing the firm of Black & Veatch for this study. As the Town would best be served by expanding the study with Black & Veatch, the Committee recommends the amended scope of services be approved, to include an additional expenditure of $4,788. EASTERN INTERCONNECTION WATER LINE PROJECT - REOUEST APPROVAL OF BIDS. The following bids were submitted: Weinland Construction $130,368.05 BT Construction 177,594.00 Kitchen & Company 189,674.35 The engineer's estimate is $150,000 and the budget is $155,000; thus, Weinland's low bid is within budget. The difference found between bids was due to water line prices and excavation. Weinland has performed work for the Town in the past and was found to be a reliable contractor. The Committee recommends accepting the low bid in the amount of $130,368.05 submitted by Weinland Construction. HIGH DRIVE LOOP PROJECT - AUTHORIZATION TO BID. Staff requested authorization to bid the High Drive Loop Project as sufficient funds are available in the budget. The existing 4" water line will be replaced with an 8" line. The Committee recommends staff be authorized to bid this project. REPORTS. Mail Delivery. Trustee Barker requested this item be discussed at this time. Due to the lengthy response from Post Office representatives, Trustee Barker requested the Mayor be authorized to contact State Representatives and U. S. Senators to solicit their support. Ass't. Administrator Widmer reported that he was expecting a response from Post Office representatives the end of September. Following discussion, the Committee recommends delaying said contact with State Officials pending written notice from the Post Office within the next eleven (11) days. The Committee reviewed the Customer Service and Monthly Water Reports for August. The Committee suggested "accountable water" receive priority status after the start-up of the new water plant, as it may affect the pending Augmentation Plan and associated ongoing studies. Water Consultant Update: The Mary's Lake Water Treatment Plant is on -schedule, with construction of the structure 35' above ground -- the last tank wall will be completed next week. The PRV/Pump Vault will be completed next week. With completion of the aforestated tank and pump, the Town will have the opportunity to store one million gallons of water and abandon the Crystal Water Plant. The Town should also have the opportunity to raise the water service level above 7,850' in the southeast portion of the community. Slow progress is being made on the Wonderview Loop --completion is anticipated in late October. The Augmentation Plan is on schedule. Ass't. Administrator Widmer reported that he anticipates one (1) additional change order for the Conference Center which should be BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 19, 1991 - Page 3 submitted for review in October. Director Linnane briefed the Committee on the recently acquired ponds located in Carriage Hills Addition (6th & 7th Filings). In summary, the State Engineer inspected said ponds and is requesting various improvements. In lieu of installing an outlet pipe and valve, the Town is requesting it be allowed to use portable pumps that will drain the ponds within a reasonable amount of time should an emergency occur. Staff will investigate the potential use of the fire pumper with Fire Chief Rumley and report his findings, plus any additional comments from the State when available. Following completion of all agenda items, Chairman Dickinson adjourned the meeting at 3:00 P.M. to tour the Marys Lake Plant construction site. �j } crg-c6it--x.,-cr,f ) Vickie O'Connor, CMC, Town Clerk SEP2.41991 i';:.! OF ESTES PARK BOARD 0r TRUSTEES 4