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HomeMy WebLinkAboutMINUTES Public Works Committee 1991-02-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS JPUBLIC WORKS COMMITTEE February 21, 1991 Committee: Chairman Dickinson, Trustees Barker and Habecker Attending: Also Attending: All Trustees Garrett and Hix, Assistant Town Administrator Widmer, Public Works Director Linnane, Water Superintendent Goehring, Special Project Director Joseph, Roger Thorp, Clerk O'Connor Absent: None Chairman Dickinson called the Committee meeting to order at 2:00 P.M. GLACIER CREEK WATER TREATMENT PLANT/PREVENTIVE MAINTENANCE - DISCUSSION. In a memorandum dated February 20, Director Linnane advised that the aforestated water plant is in need of maintenance on the underdrains and filters. Staff is in the process of researching maintenance alternatives, associated costs and a construction schedule, and reported they will submit a recommendation for consideration during the March Committee meeting. Should research prove this project should be expedited, a special Committee meeting may be scheduled. FIRE HYDRANTS - REVIEW OF COST -SHARING PROPOSAL. Paul Kochevar/Estes Park Surveyors, submitted a letter dated February 19 proposing the Town share the cost of constructing fire hydrants on minor waterline extension projects. In his memorandum dated February 19, Public Works Director Linnane reported that on a yearly basis, the Water Department receives at least three (3) individual requests from single-family lot owners desiring to extend water mains to their property to obtain Town water service. The property owner pays for this extension which usually includes installation of a fire hydrant at the end of the line. The hydrant serves two purposes: fire protection and flushing. This hydrant installation can be a disproportionately high percentage of the total extension cost. Based upon the maintenance of the line (flushing), Mr. Kochevar suggested the Town share expenses by paying for the fire hydrant assembly, valve and valve box; the property owner would pay for extension materials and labor; the cost would be approximately $900/each. Staff concurs with Mr. Kochevar's proposal as it should promote water main extensions which benefit the Department's general policy of looping water mains, and expand the customer base. In addition, staff suggests this policy not apply: 1. When more than two (2) potential dwelling units are involved in the extension. 3. To developments of concurrent land subdivision condominiumization. 2. When the line extension is 400' or more in length. 4. To line extensions serving commercial developments. Financing the policy could be obtained from the fire or or business hydrant line- BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 21, 1991 - Page 2 item under the Fire Protection Section (General Fund) of the 1991 Budget. Following clarification on the budget, the Committee recommends approval of the policy, expressing their appreciation to Mr. Kochevar for recognizing this problem, and, in conjunction with staff, in finding an equitable solution. WESTERN INTERCONNECT, PHASE II - REOUEST PAYMENT APPROVAL FOR CHANGE ORDER. The Committee reviewed a contract change order in the amount of $2,041.90 submitted by BT Construction for the Western Interconnect, Phase II Project. Additional fittings and alignment were required; staff approved the amendment and requested the Committee approve payment. Discussion followed, with the Committee recommending payment approval for Change Order #0001 dated February 15, 1991. CONFERENCE CENTER - REOUEST PAYMENT APPROVAL FOR CHANGE ORDER. Assistant Administrator Widmer and Roger Thorp/Architect, thoroughly reviewed a change order in the amount of $42,373.00 for the conference center which was submitted by Gerald H. Phipps, Contractor. Staff negotiated the dollar amount for each of the 14 items contained in the change order and requested approval of the payment. Ass't. Administrator Widmer reviewed the change order procedure relative to the original contract, including the budget and the contingency fund contained therein. There being no further discussion, the Committee recommends payment approval for Change Order #2 dated January 28, 1991. It is anticipated construction will be completed August 14, 1991, and a grand opening has been scheduled on August 24. REPORTS. The Committee reviewed the Customer Service Response and Monthly Water Reports for January, 1991. Water Consultant U date: The Marys Lake Water Treatment Plant bids are due April 15, and it is anticipated construction will begin May 1; the Western Interconnect, Phase II Project is 95% complete; staff has reviewed the Scope of Services for the Augmentation Plan and RMC is making the Town -requested changes; staff has not completed review of the Scope of Services for the Loop Design --this project may be coordinated with the Marys Lake 12" Waterline Project; the Corrosion Control Project will be initiated in April when the Department begins their flushing program. Colorado De artment of Hi hwa s CDOH 5-Year Hi hwa Pro ram. Director Linnane commented that CDOH reported that the Town's two highway projects (portions of Highway 7 and 34) were finally included in the State's 1991-1995 5-year Highway Program. Staff reported this action and associated construction schedule ('93/'94) to the Committee in January. However, CDOH has issued a subsequent 5-year Highway Program dated 1992-1996 and on this list, the Town's two projects have been postponed to '95-'96. Staff reported that the Highway Commission controls said highway program and they solicit input from all municipalities. Following discussion, the Committee recommends the Mayor be authorized to submit a letter to the Highway Commissioner inquiring why both projects were postponed, advising that the Town (1) received no explanation on the delay, and (2) had already advertised the original schedule. The Committee also received an update on the sale of Windy Gap water from the City of Boulder to the City of Broomfield. Pertaining to the East Elkhorn pedestrian crosswalk recommended in BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 21, 1991 - Page 3 the Public Safety Committee meeting of January 24, staff reported that the project will be postponed pending receipt of the results from the soils test project. As the State requires a warrant study to be conducted prior to installation of an electronic signal, said study could be performed this summer. The crosswalk will be included in the 1992 Budget ($9,500). Discussion followed, with the Committee recommending Chief Racine report this change to the Public Safety Committee during their meeting in March. There being no further business, Chairman Dickinson adjourned the meeting at 3:40 P.M. to Executive Session to conduct a Water Line Extension Policy Workshop. Vickie O'Connor, CMC, Town Clerk 0\\'fEf FEB 2 6 99m iVe.7,14 OF, EiE i yg, .'F,ah..li) Tt STEE3