HomeMy WebLinkAboutMINUTES Public Works Committee 1992-03-19BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
✓Public Works Committee
March 19, 1992
Committee: Chairman Dickinson, Trustees Barker and
Habecker
Attending: Trustee Habecker
Also Attending:
Trustee Garrett, Town Administrator Klaphake,
Public Works Director Linnane, Clerk O'Connor
Absent: Trustee Barker
Trustee Habecker called the meeting to order at 2:00 P.M.
MACGREGOR AVENUE STREET WIDENING - REOUEST AUTHORIZATION TO SOLICIT
BIDS.
Director Linnane reported that the Budget contains funds to
construct 20 additional parallel parking spaces on the west side of
MacGregor Avenue. The Committee recommends (1) approval of the
request, and (2) if the bids are within the budgeted amount, staff
be authorised to present the low bid directly to the Town Board
April 14, 1992.
COMPUTER EQUIPMENT - REVIEW OF BIDS.
The Committee reviewed bids for the purchase of two (2) computers
and one (1) printer for the Water Department, as follows:
Amisys $3,794.00
Compatible Computer 3,940.00
BizMart 3,996.98
Long's Peak Computers 4,926.00
GTSI 6,962.85
The units will be used in the operation of the SCADA equipment.
One unit will be placed in the Water Shop and the other will be
placed at the Marys Lake Water Treatment Plant. The Committee
recommends acceptance of the low bid in the amount of $3,794.00
submitted by Amisys.
MARYS LAKE WATER TREATMENT PLANT - REOUEST PAYMENT APPROVAL OF
CHANGE ORDERS.
The Big Thompson Plant will be abandoned when the Marys Lake Plant
is on-line. This closure will change the flow direction of water
which will affect the Riverside Drive PRV Vault. Based upon labor,
safety, and equipment, staff and RMC have determined that the vault
should be automated as the SCADA equipment is now available. RMC
reported that Timberline Electric and Control Corp. was the low
bidder for the conversion; RMC has verified the bid and has
determined that the costs are economical. The Committee recommends
accepting the bid in the amount of $9,616.00 for this project.
The Committee reviewed five (5) change orders with Jennison
Construction for various items necessitated in construction of the
Plant. Public Works Director Linnane reported that all prices were
negotiated, and that the budget contains sufficient funds for the
additional expenditure. The Committee recommends approval of the
additional payment of $13,642.00 to Jennison Construction for
Change Orders 3A-3E.
MARYS LAKE WATER TREATMENT PLANT/SEWER LINE EXTENSION CONTRACT -
REOUEST PAYMENT APPROVAL.
The Committee reviewed a sketch identifying an existing UTSD sewer
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RECORD OF PROCEEDINGS
Public Works Committee - March 19, 1992 - Page 2
line, Arapaho Meadows contract line, and new Marys Lake Plant sewer
line. Using their standard calculation policy, UTSD determined the
reimbursement amount to be $33,004.96. Staff anticipated this
reimbursement to the Arapaho Meadows developer, and funds were
included in the Budget. The Committee recommends approval of the
request, authorizing a reimbursement of $33,004.96 to the
developer.
GLACIER CREEK WATER TREATMENT PLANT REHABILITATION PROJECT, PHASE
II - REOUEST AUTHORIZATION TO BID.
Staff requested authorization to bid the rehabilitation project for
the Glacier Creek Plant. Bids will be returned to the Committee
for further review. Pertaining to funding, this project will use
a portion of the Windy Gap payment made by M.D.C.--this and future
projects will meet cash flow projections as amended by M.D.C. The
Committee recommends approval of the request.
FALL RIVER WATER MAIN PROJECT - REOUEST APPROVAL OF SCOPE OF
SERVICES.
The Committee reviewed the scope of services for design and
construction management of the replacement of a portion (1,200') of
the Fall River water main submitted by RMC. In anticipation of
development, staff is attempting to complete the project by July.
However, if unexpected delays occur, the project will be postponed.
The Budget contains $50,000 for this project. A negotiated price
of $8,148.00 has been submitted. The Committee recommends approval
of the Scope of Services with RMC in the amount of $8,148.00.
DEVIL'S GULCH WATER MAIN PROJECT - REOUEST APPROVAL OF SCOPE OF
SERVICES.
RMC submitted a scope of services for design of a 12" water main
extension (1,050') from North Lane to Devil's Gulch. Staff
budgeted $7,500 for this extension. The Dry Gulch wood stave line
will be abandoned. This loop project was included in the Water
Master Plan and it will increase fire protection in the surrounding
area. The Committee recommends approval of the Scope of Services
with RMC in the amount of $4,288.00.
CORROSION CONTROL PROGRAM - REOUEST APPROVAL OF SCOPE OF SERVICES.
Staff requested RMC submit a scope of services to monitor the
Corrosion Control Program. The scope includes the gathering of
data, attendance at meetings to present the results and conclusions
of the monitoring, and preparation of reports which the Town will
use in conjunction with EPA regulations and in planning. The
contingency fund will be used to fund this project. The Committee
recommends approval of the Scope of Services with RMC in the amount
of $6,304.00.
EPDXY STRIPING OF STATE HIGHWAYS - REOUEST APPROVAL OF PROJECT.
At the May 16, 1991 Committee meeting, it was reported that staff
negotiated an Agreement with C.D.O T. (formerly C.D.O.H.) whereby
the Town would contract to have all downtown roadways, crosswalks
and stop bars striped with epoxy paint. The Town would be
reimbursed for all contract expenditures. Due to time constraints,
the project was delayed until 1992. Construction and Facilities
Manager Siewers resumed efforts to renew this project and reported
that C.D.O.T. has drafted an Agreement whereby the State has
appropriated funding not -to -exceed $25,949. The Town will contract
the striping and be reimbursed up to $25,949.00. Town funding will
be provided from the Resurfacing/Overlay budget line item. The
State has attached a condition to the Agreement whereby the
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Public Works Committee - March 19, 1992 - Page 3
crosswalk near Ed's Cantina not be repainted. The Town will comply
with the condition; however, the Town will repaint the crosswalk
near Brownfield's and place the temporary pedestrian crossing sign.
Work is to begin no later than May 13 and completed prior to May
22. The Committee will reviewed bids in April. Commending Manager
Siewers for his efforts on this project, and commenting that
existing potholes near the manhole boxes on Elkhorn Avenue be
repaired prior to said striping, the Committee recommends approval
of the project, as presented.
75TH ANNIVERSARY HISTORIC PLAOUE PROJECT - REPORT.
Special Projects Manager Joseph presented a revised sketch of the
traffic island near the Coffee Bar Restaurant where ten (10)
historic plaques commemorating the Town's 75th Anniversary will be
placed. A concrete planter wall approximately 3' high will be
constructed. Manager Joseph successfully revised the plan to
incorporate an existing fire hydrant, resulting in a savings of
±$5,000.A`This project is being funded by EPURA. Representing the
artist, Don Cunningham displayed a clay model of a plaque. The
artist is attempting to complete the plaques by July 4, 1992. The
Committee expressed their appreciation to Manager Joseph.
REPORTS.
The Committee reviewed the Customer Service Response and Water
Reports for February.
Marys Lake Plant: the new tank has been in operation for
approximately 30 days, $2.5 million has been expended thus far
(total project budget $3 million), change orders equal less than 1%
of the project, plant start-up is anticipated April 27, and the
Plant should be fully operational by mid -June.
The Eastern Interconnect Project will begin April 15 and conclude
June 1st.
Staff and Committee confirmed that the Town is not in jeopardy by
bonded indebtedness incurred for water projects. A combination of
General Obligation/Revenue Bonds were issued and they are being
paid by water revenues.
The Crystal Water Plant will be abandoned June 1.
Larimer County has advised the Town that transfer station rates
will not be increased in 1992.
The Committee requested staff provide a Fleet Management report,
possibly on a quarterly basis.
There being no further business, Trustee Habecker adjourned the
meeting at 3:13 P.M.
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7,,,„ i_ U
Vickie O'Connor, CMC, Town Clerk
MAR251992
TC'd i OF ESTES PM X
BOARD OF TRUSTUS S