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HomeMy WebLinkAboutMINUTES Public Works Committee 1992-02-20BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee February 20, 1992 Committee: Attending: Also Attending: Chairman Dickinson, Trustees Barker and Habecker Trustees Barker and Habecker Trustee Garrett, Town Administrator Klaphake, Public Works Director Linnane, Clerk O'Connor Absent: Chairman Dickinson Trustee Barker called the Committee meeting to order at 2:00 P.M. CEDAR LANE - PROPERTY OWNER REQUEST FOR TOWN ASSISTANCE IN RESOLVING STORMWATER DRAINAGE. (Jim Malone, 1339 Cedar Lane) . As recommended by the Committee January 16, 1992, the Town expended $200 for a private surveyor to locate the property pins and location of the edge of the driveway owned by Jim Malone. Staff reported that the rip -rap placed by Mr. Malone, not the actual driveway, does cross the property line. Mr. Malone noted that the rip -rap serves as mutual benefit to both himself and the adjoining property owner (Steve Deets), and that Mr. Deats was in agreement with said placement. Mr. Deats was not present to verify this statement. Downstream property owner, Jerry Palmer, commented that he has granted two (2) drainage easements through Creekside Subdivision. He will regulate stormwater through his property from "historic flow" but is not willing to accept drainage diverted from property upstream due to erosion complications. Discussion followed pertaining to installation of a culvert, drainage ditch, or asphalt curb, legal constraints relative to redirection of stormwater, historic flows, budget constraints, and easements. Stating that: (1) the request was of a private nature between affected property owners, (2) the Town had already expended funds for a private survey, and (3) due to legal constraints the Town cannot redirect historic storm flows away from Mr. Malone's property to another property owner downstream, the Committee recommends the Town supply rip -rap at no cost if Mr. Malone secures an erosion control detail designed by a professional engineer that would protect his property from erosion caused by the historic flowrate. In addition, the Town would also require Mr. Malone to obtain a written agreement from Steve Deats. Mr. Malone stated that he would not fund such a study. CREEKSIDE SUBDIVISION - REQUEST APPROVAL OF EXPENSE REIMBURSEMENT AND WATERLINE EXTENSION AGREEMENT. Public Works Director Linnane advised that the developer, Jerry Palmer had previously submitted two requests for expense reimbursement; however, Mr. Palmer has altered his request to one (1) Fire Hydrant. Director Linnane briefed the Committee on policy whereby the Town does consider reimbursement to developers where installation of water facilities benefit additional areas and the Town's water system. Such is the case with the installation of a fire hydrant on a water main extension off -site from the Creekside Subdivision. Staff advised that the Town could fund the hydrant reimbursement of $1,807.00 and add approximately $85.00 to the waterline extension contract for the adjoining 22 lots which are primarily undeveloped at this time. The Committee recommends approval of the reimbursement of $1,807.00 to Jerry Palmer. Waterline Extension Agreement. The Committee reviewed an Agreement whereby the Town would participate in a waterline extension along Fish Creek Road, past Creekside Subdivision. Future property BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 20, 1992 - Page 2 owners will tap into the Creekside Subdivision waterline along Fish Creek Road and Rocky Mountain Consultants has prepared preliminary calculations proposing an additional fee of $1,270/tap be assessed to the adjoining 22 lots. The Town would serve as the accountant for the developer who extends the line for a ten-year period after the line is transferred to the Town. The Committee recommends approval of the Agreement, as presented. EASTERN INTERCONNECT WATERLINE PROJECT - REOUEST PAYMENT APPROVAL OF CHANGE ORDER. The Committee reviewed Change Order #001 with Weinland Construction in the additional amount of $1,853.20 for said Project. The change order was necessitated due to the large amount of backfill which in turn caused the Contractor to halt construction and relocate. The Committee recommends the additional payment of $1,853.20 for Change Order #001 be approved. GLACIER CREEK WATER TREATMENT PLANT REHABILITATION PROJECT, PHASE II - REOUEST APPROVAL OF SCOPE OF SERVICES. RMC submitted a scope of services for the above -referenced Project which includes design of: (1) an air -scour system for the filters, (2) an air blower system and enclosure, a supplementary gas heating system to augment existing electric heat, plus related bid document and construction management assistance. Total project cost has been negotiated; however, the project remains $800 over budget. Director Linnane noted that sufficient funds are available by adjusting a budget line item. The Committee recommends approval of the Scope of Services Agreement with RMC in the amount of $6,800.00. PROSPECT ESTATES PUMPING COST AGREEMENT - REVIEW. Director Linnane reported that the Town entered into an Agreement with the Prospect Mountain Development Company whereby the Company would pay the Town a lump sum fee to cover the extra pumping costs incurred to supply this development with water throughout the year. The lump sum fee was to pay for the cost of pumping water to the development until such time as the development could generate sufficient revenue to cover the extra pumping costs. The Agreement stated the Company would pay any extra costs that revenue could not cover for a period of five years. Following cost and revenue analysis in 1989, the Finance Department determined that revenue was equal to the costs, thus the yearly assessment was terminated. Staff revised the assessment to reflect 1991 dollar figures, and requested the Committee formally terminate the lump sum assessment against Prospect Mountain Development Company. The Committee concurs with staff, thus recommending the Prospect Estates Pumping Cost Agreement be terminated. STANLEY HISTORIC DISTRICT ROADWAY ACQUISITION CONTRACT - REQUEST APPROVAL. Administrator Klaphake briefed the Committee on said Contract for a public roadway in the Stanley Historic District. Contract parties include EPURA, The Stanley Hotel, Brooks Findley and the Town. In accordance with the site preferred by the State Highway Department, access to the Historic District will be from the Highway 34 Bypass, with an exit to Steamer Drive. The public road system has received EPURA approval (EPURA project/funding), and will progress through the Planning Commission relative to the platting process. EPURA Executive Director Anderson confirmed that the Contract has been executed by three parties, and requested formal approval by the Town. The Contract includes acceptance of the dedicated portion of land by the Town. The Committee BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 20, 1992 - Page 3 recommends the Mayor be authorized to execute the Contract, as presented. EPURA RIVERWALK PROJECT/IVY & ROCKWELL CONNECTION - REQUEST AUTHORIZATION TO PROCEED. Special Projects Manager Joseph reviewed the EPURA Project which will complete the riverwalk along the Big Thompson River, near the Post Office. Materials will include decorative street lamps, railing plus a modified version of the concrete bollards, handicap ramps on each end, and landscaping. EPURA has budgeted ±$50,000 for this project, and the Parks Department will determine the extent of plantings, particularly that of annuals. One parking space will be eliminated at the south end, and one space created at the north end along the parking bay next to the river. Staff anticipates construction to begin in April, with completion by Memorial Day Weekend. Parking will be restricted along the curb line, and this section will be designated for a construction staging area. Discussion followed concerning the maintenance and snowplowing of the sandstone pavers, and transitioning as it relates to concluding any further riverwalk construction. The Committee recommends staff be authorized to proceed with said Project, encouraging the contractor to contain the construction section to the designated area, constricting the staging area as construction continues, and, if the contractor anticipates construction will not be completed by Memorial Day Weekend, the staging area be temporarily removed to the Light and Power Shop locality by May 20th. CHAMBER OF COMMERCE RESTROOM REMODEL - REQUEST APPROVAL OF BIDS. In a memorandum dated February 18, 1992, staff provided a summary of low bidders for said remodeling project, with the total cost of $34,655. The budgeted amount was $35,000. Construction, which includes major plumbing and new fixtures and handicapped accessibility, is to be completed by Memorial Day Weekend. Existing restroom facilities will be taken out of service for the duration of the remodeling, and temporary facilities will be provided. The Committee recommends approval of the total bid package of $34,655, as presented. REPORTS. The Committee reviewed the Customer Service and Water Reports for January. A brief discussion followed on policy relating to utility "locates." The construction for the Marys Lake Water Treatment Plant is 95% complete --the tank is now being utilized which has doubled fire protection; the Eastern Interconnect project should be completed by the end of March; the High Drive Looping Project is 25% complete; the Augmentation Plan and Raw Water Study are now in draft form; and the rough draft of the Tap Fee Study should be available in March. Manager Joseph noted that the Town is in receipt of a $5,000 Grant from the Small Business Administration and State Forest Service which will be used for improvements at the east entry along the new walk connecting to the Chamber of Commerce. The Town will match the Grant with a $7,000 expenditure. Improvements will consist of trees, landscaping, and irrigation; conduit will be installed underground. Director Linnane presented and reviewed a 1992 Public Works Department Activity Plan. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 20, 1992 - Page 4 A Grand Opening Ceremony for the Marys Lake Plant will be scheduled in June. Trustee Garrett posed a question on house numbering, and staff will confirm which Committee will address this issue. There being no further business, Trustee Habecker adjourned the meeting at 3:52 P.M. Vickie O'Connor, CMC, Town Clerk FEB 2 5 1992 D ARD OF TRUSTEES