Loading...
HomeMy WebLinkAboutMINUTES Public Works Committee 1992-01-16BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee January 16, 1992 Committee: Chairman Dickinson, Trustees Barker and Habecker Attending: All Also Attending: Trustees Garrett and Hix, Town Administrator Klaphake, Public Works Director Linnane, Staff Members Goehring, Siewers, Speedlin and Widmer, Clerk O'Connor Absent: None Chairman Dickinson called the Committee meeting to order at 2:00 P.M. CEDAR LANE - PROPERTY OWNER REQUEST FOR TOWN ASSISTANCE IN RESOLVING STORMWATER DRAINAGE. James Malone, 1399 Cedar Lane, appeared before the Committee to report on stormwater drainage occurring on and damaging his property. Mr. Malone confirmed that he was aware this property had a drainage problem when the property was acquired; agreed that drainage has not increased since he purchased this lot; stated that his driveway edge is 3' inside his property line; he did not place any riprap or fill material on the property south of his lot; and suggested the Town install a culvert to divert the stormwater from his property. Staff inspected the site on various occasions, and has attempted to assist Mr. Malone by installing a 2" high asphalt drainage bump. Director Linnane provided a Cedar Lane drainage map identifying three drainage basins, and reported on the natural/historic drainage swale. Staff reported on the inability (due to legal constraints) to redirect any water downstream. Staff conducted a survey of Mr. Malone's property, and contends that the stormwater may be affecting adjacent property due to placement of Mr. Malone's driveway. The Committee recommends expending approximately $200.00 to obtain a qualified surveyor to locate the property pins and location of the edge of the driveway, returning to the Committee in February for further discussion. CREEKSIDE SUBDIVISION - PROPERTY OWNER REQUEST FOR REIMBURSEMENT OF FIRE HYDRANT EXPENSE. At the property owner's request (Gerald Palmer), this item was continued to February. OPEN SPACE DEDICATION PLAOUE, LOTS 31-37, LITTLE PROSPECT MOUNTAIN ADDITION - REQUEST AUTHORIZATION TO PROCEED. Administrator Klaphake requested authorization to place a metal dedication plaque on said open space which was purchased from Lynn Grant by the Estes Valley Land Trust, EPURA and Town (hillside directly behind the Barlow Plaza). The plaque will conform to existing Riverwalk signs. The Committee recommends staff proceed contingent upon the plaque being placed where it will be readable and visible from the prescribed river walkway. CHILDRENS CENTER/SCOPE OF SERVICES AGREEMENT- REOUEST APPROVAL. The Town applied for an Impact Assistance Grant through the State for construction of a 2,760 sq. ft. Childrens Center, and Town Administrator Klaphake reported that a letter of confirmation has been received from the Governor. Total project cost is $221,590, and the grant amount is $92,645. Staff reviewed the Scope of BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 16, 1992 - Page 2 Services Agreement for Architectural Services with Thorp Associates. The Committee recommends the Agreement with Thorp Associates for ±$17,250 be approved. MARYS LAKE WATER TREATMENT PLANT - REQUEST APPROVAL OF CHANGE ORDERS. Primary Electrical Conduit. RMC received the following bids for installation of 485 lineal feet of 4" electrical conduit to the plant facility: Campbell -Kearney Exca. $ 4,486.25 Weinland Const. 6,476.75 Jennison Const. Co. 9,486.60 Kitchen & Co. 12,125.00 The Committee recommends accepting the low bid in the amount of $4,486.25 submitted by Campbell -Kearney. Jennison Const. Co.. The Committee reviewed Change Order #002 containing seven (7) specific revisions to the project which total $7,350.85. Staff clarified each revision and confirmed that change orders equal .5% of the budget amount at this time. The Committee recommends approval of Change Order #002 in the amount of $7,350.85. CHAMBER OF COMMERCE RESTROOM REMODEL - REOUEST AUTHORIZATION TO SOLICIT BIDS: Director Linnane reported that $35,000 was budgeted to completely renovate the restrooms at the Chamber of Commerce. To facilitate project completion prior to Memorial Day, staff is requesting (1) authorization to solicit bids, and (2) if bids are within budget constraints, to proceed directly to the Town Board for contract approval. The Town will act as General Contractor for this project. The Committee recommends staff be authorized to proceed as noted, scheduling contract approval at the February 11 Town Board meeting. CONTRACT LINE POLICY/TOWN-INSTALLED WATER MAINS - REOUEST APPROVAL. The Water Utility Policies and Standards adopted July, 1989 allow developers who construct a water main to be reimbursed from developers who connects into that water main at some future date. If the original developer was not reimbursed, the sale prices of his lots would bear the entire cost of the water main extension and the sale prices of the second developer's lots would not bear any of these associated costs. On Town -installed water mains, the Department is in a similar situation as the original developer described above. Therefore, staff is proposing adoption of a Contract Line Policy for Town -constructed water mains --the Town would be the beneficiary. The policy would apply to property that did not have water service available prior to construction of the contract line. The Committee reviewed contract line fees and strategies, and a proposed list of areas that would be included in the policy at this time: Portions along the recent Moccasin Bypass Western Interconnect Phase I, portion near Elkhorn Club Estates Marys Lake Road, portion from Strong Ave. to Marys Lake Bureau of Reclamation Property. Following discussion, the Committee recommends the Contract Line Policy be approved. Staff noted that the policy will be discussed with the Town Attorney to determine whether any or all of the BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 16, 1992 - Page 3 policy would require adoption of an ordinance. In addition, the Committee confirmed that staff would not be required to have Committee approval to add future water line projects to this policy. The Everitt Property (north of the landfill site) and Arapaho Meadows are not subject to this policy as water main extensions are being negotiated separately. All items contained under HReports* were postponed to the February 20 meeting. There being no further business, Chairman Dickinson adjourned the meeting at 3:20 P.M. 2:4:&•--n-te,t) Vickie O'Connor, CMC, Town Clerk t, JAN 2 8 1992 Ti-..fod ELIAFil) OF TP.IISTEES