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Home My WebLink AboutMINUTES Public Works Committee 1993-01-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee January 21, 1993 Committee: Attending: Also Attending: Absent: Chairman Habecker, Trustees Barker and Gillette Chairman Habecker, Trustee Gillette Mayor ProTem Hix, Town Administrator Klaphake, Public Works Director Linnane, Water Superintendent Goehring, Fleet Manager Shanafelt, Clerk O'Connor Trustee Barker Chairman Habecker called the meeting to order at 10:02 A.M. US WEST - REQUEST EASEMENT ON TOWN PROPERTY. US West is in the process of upgrading the telephone facilities in the Carriage Hills Area and is requesting an easement east of the bike path on Carriage Drive (north side of Carriage Drive, 392' east of Highway 7.) The Committee reviewed the location of the 15'x15' parcel which is currently open space. Ed Heinz/US West presented photographs of the electric cabinet which is 5=' high and will be installed on a concrete pad. Staff expressed concern with potential obstruction of future improvements which may be made to the site due to the cabinet, as two existing cabinets near the site will not be relocated. Discussion included the possibility of fencing and comments that the site was dedicated as open space, not a "park" (intent was to retain a negligible appearance). The Committee recommends approval of the easement as presented contingent upon installation being accomplished with minimal destruction to the site. ESTES VALLEY RECREATION & PARR DISTRICT (EVRPD) - REOUEST APPROVAL TO CONSTRUCT BUILDING ON TOWN PROPERTY. EVRPD Executive Director Stan Gengler reported that pursuant to the Operating Agreement, the District is requesting approval to construct a 60x70 sq. ft. maintenance facility at the 18-hole golf course. Pursuant to the sensitivity to the west and south sides of the building, the exterior walls of the metal building will be upgraded to match the existing clubhouse. Placement of the new facility will preclude parking in the area, thus an open area north of the existing "overflow" parking area will be utilized; however, this new area will not be improved at this time. Director Gengler confirmed that the maintenance building will not be placed off Fish Creek Road which was the site earlier discussed. The existing shop building will be removed during the next winter season. The Committee recommends approval of the request as submitted. CONSTRUCTION STAGING AREA/PLANTATION BUILDING - REOUEST APPROVAL. The Contractor, Aldrich Builders, has requested use of six (6) parking spaces in the Dark Horse Parking Lot to be used as the construction staging area for the remodeling of the Plantation Building. The Committee recommends approval of the request contingent upon complete restoration of the site one week prior to Memorial Day Weekend. USE OF PARKING LOT FOR SPECIAL EVENT - APPROVAL. Romance of the Rockies has requested use of 15 parking spaces at Parking Lot #2 (Estes Kuntry Kitchen Lot) during the Valentine's Day Special Event February 13 and 14. The Committee recommends approval of the request. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 21, 1993 - Page 2 WATER TAP FEE STUDY - PRESENTATION. Connection charges. Director Linnane stated that the purpose of said study was to bind tap fees into actual Town -incurred costs and simplify the fee structure by eliminating calculations based upon fixture value units. Existing fee structures have proven difficult to administer, comprehend by potential water customers, and require physical audits at the site by Water Department employees. The Executive Summary of the Report on Water Connection Charges was presented. John Gallagher/Black & Veatch Consultants, presented a report which identified the theory used in the proposed water connection charges. A "system buy -in" method was found to be most appropriate for the Town which is further defined as follows: Type of Customer Capacity Unit Assessment Proposed '93 Connection Chrg. Assessment Amount Unit Residential 1.0 per DU $3,520 DU Multi -Family 0.7 per DU $2,464 " Accommodation 0.6 per DU $2,112 " Non-Accomm. Commercial 0.05 per PFV $176.00(a) PFV Rural - 10 Ac. 1.0 per DU $8,718 DU DU = Dwelling Units PFV = Plumbing Fixture Value (a) Minimum Fee of $2,2112 Discussion followed concerning water rights, growth factor in relation to the RMC Drought Study, and whether the proposed rates are comparable to other municipalities as the fees relate to new development. A comparison of existing and proposed 1993 Connection Charges, are as follows: Type of Customer Service Parameters Existing Proposed Rates Rates Residential Multi -Family Accommodation Non-Accomm. Commercial Rural - 10 Ac. 3/4", 1 DU, 52 PFVs 2", 12 DUs, 480 PFVa 2", 30 DUs, 600 PFVs 2", 500 PFVs 3/4", 1 DU, 52 PFV9 $ 3,808 $ 3,520 32,315 29,568 38,015 63,360 33,265 88,000 3,808 8,718 Mr. Gallagher confirmed that the proposed rates are comparable with neighboring municipalities, the above proposal was based upon historical usage, and suggested the fees be reviewed on an annual basis. Definitions. Definition for a kitchen as it relates strictly to the water ordinance is as follows: a dwelling unit with a kitchen will be a unit with a stove/micro-wave oven, refrigerator and kitchen sink. If all three (3) components do not exist, the unit will be considered an accommodation. A "grandfather" provision for said charges is to be defined in the ordinance which is to be prepared by Town Attorney White. Supplemental Services/Black & Veatch. The Town requested several tasks be performed that were not included in the original scope of services: two (2) additional draft reports, additional calculations to determine and present connection charges on a per dwelling unit basis for multi -family and accommodation customers, and attending meetings to discuss previous reports. The fee of $6,000 was submitted, and staff concurs with the proposal. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 21, 1993 - Page 3 The Committee expressed their appreciation to Mr. Gallagher for his presentation, and recommends (1) the Water Connection Charges be approved as presented effective in 1993, (2) said charges and definition discussion be forwarded to the Town Attorney for preparation of an ordinance, and (3) the ordinance be placed on the Town Board Agenda for February 9, 1993. CONTRACT FEE FOR DRY GULCH WATER MAIN OVERSIZING - APPROVAL. Director Linnane presented a proposal whereby the water main oversizing contract fee for lots connecting to the 12" Dry Gulch water main would be $435.00/lot with a 3/4" tap. Cost for taps larger than 3/4" will be increased accordingly. The Committee recommends approval of the Dry Gulch water main contract fee as presented. MARYS LAKE WATER TREATMENT PLANT CHANGE ORDER - APPROVAL. Water Superintendent Goehring reported that equipment that will allow for the automatic shutdown of the facility in the event of a power failure, plus alarm was omitted from the bid. RMC has researched said equipment and is proposing a change order be approved in the amount of $1,740.00. The Committee recommends approval of the change order not -to -exceed $1,740.00. CRYSTAL WATER TANK - ACCEPTANCE OF BID. The Water Department no longer has a use for the Crystal Water Tank, thus it was advertised for sale. One bid in the amount of $2,000 was submitted by the Allenspark Water District. Administrator Klaphake noted that the tank was previously sought by Perregrine Golf Course representatives to support their high- pressure zone, and staff confirmed that said golf course representatives did not respond to the advertisement. The Committee recommends acceptance of the $2,000 bid submitted by the Allenspark Water Department. REPORTS. The Committee reviewed the Customer Service Response and Water Use Reports for December, 1992. In June, 1992, the Committee considered a request from Marys Lake Lodge property owners for water tap. Upon information made available by the property owner following said meeting, Town Attorney White has advised that the Town is legally obligated to honor a 2" potable water tap through the Crystal Water Company. Director Linnane submitted a 1993 Public Works Department Activity Plan which identified projects and associated funding, project manager, bid award, and project initiation and completion. Fleet Manager Shanafelt briefed the Committee on the vehicle/equipment purchasing process beginning with obtaining price quotes and completing the process by inspecting all purchases when received and putting them into service. There being no further business, Chairman Habecker adjourned the meeting at 11:50 A.M. t_64_, -e,-6)-7L-) Vickie O'Connor, CMC, Town Clerk JAN261993 00,N 0 O F Ti::;'r? EES