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HomeMy WebLinkAboutMINUTES Public Works Committee 1993-02-18BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee February 18, 1993 Committee: Chairman Habecker, Trustees Barker and Gillette Attending: All Also Attending: Ass't. Administrator Widmer, Public Works Director Linnane, Clerk O'Connor Absent: None Chairman Habecker called the meeting to order at 10:00 A.M. WINDY GAP PAYMENT - REOUEST APPROVAL OF AMENDED PAYMENT SCHEDULE. Town Attorney White forwarded a request by the M.D.C./Superior Metropolitan District requesting approval of the following amended 1993 payment schedule: DATE PRINCIPAL INTEREST @ 7.5% 3/1/93 $100,000.00 $22,579.13 4/1/93 75,000.00 3,413.83 5/1/93 " 2,841.38 6/1/93 " 2,458.35 7/1/93 " 1,916.72 8/1/93 if 1,502.87 9/1/93 if 1,025.13 10/1/93 85,934.20 529.73 TOTAL $635,934.20 $36,267.14 Attorney White negotiated the interest rate of 7.5%, and with the October payment, the Town will be paid in full for the sale of the Windy Gap water. The Committee recommends approval of the payment schedule as presented. AUGMENTATION PLAN - REOUEST AUTHORIZATION TO IMPLEMENT. The purpose of the Augmentation Plan is to allow the Town to divert and use water out -of -priority from Fall River and the Big Thompson River without injury to downstream water rights. By returning the unconsumed portion and replacing any depletions of this native water, there will be no injury to downstream water rights. The Town's Windy Gap water will be used as the source for replacement water. Director Linnane discussed operation, summary and conclusion of the Plan and requested authorization to implement said Plan. Director Linnane reported that with a verbal agreement with the River Commissioner, the Town replaced water used at year's end on a 1-for-1 basis. With approval of the Plan, the Town will replace what is actually consumed. RMC Representative Kerry Prochaska reported that water use calculations to year 2020 were based upon census figures using 3.4%. The system the Town is currently using has worked; however, the Plan allows for more efficient use of the Windy Gap water. In addition, the Plan was favorably presented to the Conservancy District. The Committee recommends staff and Town Attorney White be authorized to file the Augmentation Plan with the Water Court. DRY GULCH WATER MAIN - REQUEST TO APPROVE REBATE AGREEMENT. The Committee reviewed a Waterline Extension and Oversizing Agreement with the American Honda Education Corporation. Director Linnane noted that the Agreement is similar to the Thunder Mountain Agreement with the following exceptions: (1) the repayment period is 20 years in lieu of 10 years; and (2) a rebate charge of 30% BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 18, 1993 - Page 2 over and above the Town's connect charges be assessed and made payable to American Honda. Richard Parks, Attorney representing Honda, reviewed the basis behind Items 1 and 2. Director Linnane confirmed that the 8" water line life expectancy is 20 years - maintenance would most likely follow. The Committee recommends approval of the Waterline Extension and Oversizing Agreement with American Honda Education Corp. as presented, to include an option for individual parties to negotiate directly with Honda. DRY GULCH WATER MAIN - REVIEW OF OVER -SIZING FEE. This item will be discussed during a future meeting. MISCELLANEOUS EOUIPMENT AND PROJECTS - REOUEST TO PURCHASE, BID AND BEGIN PROJECTS. Equipment. Skylights. Existing skylights in the Street/Fleet Maintenance Facility are in need of replacement due to leakage, and the 1993 Budget contains funding ($7,800) for replacement. Staff requested Robert Barrow Construction/Ft. Collins be awarded the bid in the amount of $6,850 to supply and install 14 Butler Thermopane Skylights and both end caps on the facility. Staff noted that the existing skylights were installed during original construction in 1974; estimated life expectancy of the replacement units is 10-15 years. The Committee recommends approval of the bid submitted by Robert Barrow Construction. Three -Wheel Riding Mower. The budget contains $7,000 for the purchase of a 3-wheel riding mower. The Committee recommends acceptance of the bid in the amount of $7,495.00 less $1,695.00/trade-in for a total expenditure of $5,800.00 submitted by Loveland Outdoor Equipment, Inc. Three -Wheel Truckster. $7,500 was budgeted for the purchase of a 3-wheel truckster. The Committee recommends approval of the bid in the amount of $6,384.00 submitted by E-Z-Go Textron be accepted. Street Sweeper. Staff requested authorization to negotiate a lease/purchase agreement of $24,000/year (full price $120,000) for the purchase of a street sweeper. Several sweepers have been demonstrated, and, based upon improved operation and visibility, fewer moving parts, maintenance record, and the potential to be used by the Parks Department as a maintenance vehicle due to a vacuum attachment, staff desires to purchase an Elgin Whirlwind Street Sweeper without proceeding through the standard bidding process. Staff would ensure that an aggressive negotiated price would be obtained should the "sole -source" concept be approved. Existing sweeper maintenance for 1992 was $13,000; thus far in 1993, $6,000 has been expended, for an average maintenance cost of the existing sweeper of $10,000/year. The Committee recommends approval of the sole -source concept, directing staff to submit the bid when available. Projects. The 1993 Budget contains $10,000 for general improvements necessitated by the American with Disabilities Act (ADA). An interdepartmental committee was formed to review public facilities and draft a list and schedule for the modifications. Eight (8) target items were identified and due to the number of contractors required to complete the work, staff is requesting they be allowed to issue purchase orders as necessary to complete the improvements, not -to -exceed $10,000. The Committee recommends approval of the request and budget expenditure. The budget also contains $7,000 for an addition to the Parks BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 18, 1993 - Page 3 Department facility located on Big Thompson Avenue, east of the Chamber of Commerce Building. Staff proposed a portion of the work (framing, roofing) be performed in-house and is requesting authorization to proceed with acquiring a building permit. In addition, Director Linnane suggested the excess $2,300 savings in the above -mentioned equipment purchases be applied to this project for a total budget of $9,300. An elevation drawing was presented which identified an addition to be placed on the west side of the existing building, new roof and restrooms, and extension of the exterior cedar siding. The Committee recommends approval of the amended budget of $9,300 for the aforementioned addition, suggesting the framing and roofing be accomplished by the private sector in lieu of staff. WATER CONNECTION FEE - REVIEW OF ORDINANCE. The water connection fee ordinance the Committee recommended for approval was presented to the Board of Trustees February 9, 1993 and it was continued to February 23rd to further clarify various definitions. Discussion followed on single-family and multi -family dwelling, guest houses, commercial accommodation unit, and affordable dwelling. Staff reported that Black and Veatch based their recent study on actual water usage, should a change such as affordable unit be included in the ordinance, the affects to the study should be reviewed prior to adoption of an ordinance. The Committee recommends Town Attorney White review the definition changes pertaining to single-family, multi -family, and commercial accommodation unit as prepared by Chairman Habecker for potential inclusion in the ordinance. 1992 WATER LOOP PROJECT - REDDEST APPROVAL OF CHANGE ORDER. The Committee reviewed Change Order #3 in the amount of $205.50 for additional asphalt work for said looping project. This project exceeds the 1992 Budget by 3.8% and funds from the 1993 looping project will be transferred to fund the over -run. Director Linnane confirmed that project estimates do include contingencies. The Committee recommends approval of Change Order #3 in the amount of $205.50. 1993 WATER LOOP PROJECT - REQUEST APPROVAL OF SCOPE OF SERVICES FOR DESIGN. The 1993 Loop Project includes the West Wonderview Avenue water main, Big Horn Drive interconnection, Boyd Lane water line replacement and Carriage Drive interconnection. RMC submitted a not -to -exceed project cost of $14,494 for design services. The Committee recommends acceptance of the project cost submitted by RMC. REPORTS. The Committee reviewed the Customer Service Response and Water Use Reports for January, 1993. Bob Joseph reported on warranty work that will be performed on the Conference Center. Existing masonry will be removed and replaced across the front of the building where it meets the copper roof. This project should impact the stains currently observable on the brick exterior. The Committee expressed their appreciation to Special Projects Manager Joseph. Manager Joseph updated the Committee on the Centralized Mail Delivery Project: a cluster box location map has been established for Phase I which is preliminary in nature; locations were based upon questionnaires received. Neighborhood meetings will be BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 18, 1993 - Page 4 scheduled to receive input on the cluster box locations. Each cluster box location represents 48 users. The Town's two projects on the CDOT 5-Year Plan include widening projects for Highways 7 and 34. Through past lobbying efforts, both projects were retained on the Plan and scheduled for 94-95. Due to a 20% federal reduction in available funding, the priority list will be revised which could affect both projects. There is a possibility funding for the Town's projects will be re -allocated (possibly to Highway 287). Estes Park will be notified of all CDOT meetings and be represented by staff. There being no further business, Chairman Habecker adjourned the meeting at 11:50 A.M. Vickie O'Connor, CMC, Town Clerk FEB 23 1993 �C.S'