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HomeMy WebLinkAboutMINUTES Public Works Committee 1993-08-26BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee August 26, 1993 Committee: Chairman Habecker, Trustees Doylen and Gillette Attending: Also Attending: Absent: All Town Administrator Klaphake, Public Works Director Linnane, Special Projects Manager Joseph, Clerk O'Connor None Chairman Habecker called the meeting to order at 10:00 A.M. LITTLE PROSPECT MOUNTAIN ADDITION - REQUEST TO VACATE WATER EASEMENT. John and Elsie Bridges own Lots 13 and 14, Little Prospect Mountain Addition. In a letter dated August 20, 1993, Gerrie Babion/Owner's representative, requested the Town vacate its water easement across these lots. The right-of-way was granted in 1938 for the purpose of constructing, maintaining and replacing a water line and storage reservoir; the reservoir has been abandoned for several years and the easement no longer serves any purpose. Staff supports the request and advised that the Town Attorney would prepare a Quit Claim Deed and Ordinance. The Committee recommends approval of the request, authorizing Town Attorney White to prepare the Deed and ordinance. INTERFAITH IDENTIFICATION SIGN LOCATED ON HIGHWAY 36 - REQUEST AUTHORIZATION TO INSTALL. Shad Reeves is attempting to earn the Eagle Badge in Boy Scout Troop 8 and is endeavoring to construct/install a sign that would list a maximum of 15 local churches. Shad is working with the Estes Park Interfaith Council and they have requested Estes Park Sign Company perform the sign painting. Sign dimensions are: frame = 9 ft., 2.5" wide, 12 feet high. The 15 individual signs would be 44" wide and 18.5" high and would be hung on chains with 3 columns, 5 rows. Each sign will be forest green and contain the denomination (printed in 3" lettering), address (printed in 2" lettering), and telephone number (printed in 2" lettering). A 3" gap between each sign, as well as a 3" gap between the frame is being planned. The sign will be similar to the existing service club sign located on Highway 36 near the Chamber of Commerce, and Shad is requesting the interfaith sign be located next to or near this club sign. Discussion included construction guidelines, potential improvements (i.e. landscaping) of the site, alternate construction materials to perhaps "soften" the site, and maintenance of the sign. The Committee recommends tentative approval be granted, directing Shad Reeves to meet with Manager Joseph to determine where best to place the sign --this item will be continued to the September 23, 1993 Committee Meeting. The Committee also commended Shad for his interest in the community and leadership role on this project. HABITAT FOR HUMANITY - REQUEST TO WAIVE WATER TAP FEE. In summary, Gerald Swank/Board of Directors and Site Selection Chairman with Habitat for Humanity of the Estes Valley advised that Estes Park is one of 700 affiliates of Habitat for Humanity International. The non-profit organization's mission is to build low cost, well designed and constructed homes for families living in inadequate shelter due to the lack of suitable affordable housing in their community. Habitat seeks local, regional and BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - August 26, 1993 - Page 2 federal support which includes at -cost and donated materials, public and private donations, volunteer labor and management, and private and federal grants. Capital, not charity, is provided, and the selected family is required to invest 500 hours of labor into the construction of their home and the one that follows. Habitat has obtained property at 509 Columbine and is requesting the Town waive its $3,700 water tap fee. Mr. Swank confirmed that Habitat requires a 2-year lease/option for the family --the house cannot be sold on the open market for 2 years. Discussion followed concerning the sewer system (a sewer line serving a neighboring property crosses the lot; it will be rerouted and the EPSD will allow both houses to connect to this existing line); and placing an extended deed restriction (pre-empting large capital gains and prompting reimbursement of the water tap fee to the Town); confirmation that the newly formed Housing Authority has not yet adopted a policy relating to fee waivers; and clarification that the Water Fund is an Enterprise Fund (the cost of water taps are attributed to the cost of providing water). The Committee recommends: (1) the Housing Authority purchase the water tap for this project as a "test case" rather than a precedent setting case (Authority to reimburse the Water Fund), (2) authorize the Town Attorney to prepare a deed restriction stating that if the house is sold on the open market within ten (10) years, that the Housing Authority shall be reimbursed said $3,700. Administrator Klaphake advised that the 1994 Budget already contains $50,000 to help support the Marys Lake housing effort; this fund will be increased by $3,700 for a total of $53,700. The Committee urged the Housing Authority to discuss waiver of fees at their first meeting scheduled in January. Chairman Habecker confirmed that this recommendation will be heard by the Town Board September 15, and he urged Mr. Swank to attend. HIRE/BIKE TRAIL MASTER PLAN - PRESENTATION. Pursuant to the Committee's request in May, an Advisory Committee was assembled to prepare a hike/bike trail system master plan. The Advisory Committee consisted of representatives from the YMCA, RMNP, Larimer County Parks Dept., EVRPD, Police Dept., avid bikers and hikers. The Committee met twice/month for three months and presented the following: 1. Hike/Bike System Master Plan (long term). 2. Highest priority trails of the Master Plan. 3. Engineering cost estimates to be considered for upcoming budgets. Over 70% of those polled in the recent Talmey-Drake Survey supported an expenditure of $400,000/year for hike/bike trails which reassured the Committee's position. Advisory Committee member Larry Wexler expressed his appreciation to fellow members Les Foiles, Joan Childers, Amy Plummer, Jerry Donner, Randy Repola, Gregg Filsinger, Jr., Bob Joseph and Bill Linnane. The Master Plan is confined to the "valley" and four (4) primary areas were identified: Fall River to Aspenglenn Campground, Lake Estes (north and south), Fish Creek including the school area, and south to Lily Lake, back to Highway. 66. Special Projects Manager Joseph presented a slide program further identifying each of the four sites, offering the potential benefits/amenities and potential development/improvement details for each. The Advisory Committee is most enthusiastic of the Lake Estes trail system, and Manager Joseph prepared a preliminary concept plan for this area. The plan consists of two phases --Phase I includes the north shore and Phase II includes the south shore. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - August 26, 1993 - Page 3 Larry Gamble, RMNP reviewed the Park's involvement on the Advisory Committee and reported that the Park is working on a development plan for the Lily Lake area, possibly including an underpass to negate pedestrian traffic crossing Highway 7. The Park is also in the process of working on a visitor center along Fall River. Stan Gengler, EVRPD advised that, independently, the District prepared preliminary cost estimates and design for Lake Estes ($135,000 for basically the same route) and they have had discussions with the Bureau of Reclamation regarding funding assistance. Public Works Director Linnane reviewed the cost estimates for Lake Estes - $665,000, and Fish Creek - $648,000. The estimates include concrete paths as concrete is twice as durable as asphalt. A list of funding sources was also provided. Discussion followed concerning potential wetlands, environmental, and wildlife issues, request for RMC to conduct a feasibility study to examine both sites ($9,000 ±), and project phasing. The Committee recommends Administrator Klaphake, EVRPD Director Gengler, and Larimer County Parks Director MacFarlane prepare a funding recommendation for presentation during the September 23rd Committee meeting. The Committee also urged the Joint Budget Committee to include this project as an "A Priority." Staff was also directed to make a similar presentation at the Town Board meeting September 15, 1993. The Committee applauded the effort and support given by the Advisory Committee. Roy Jones, 220 Fall River Lane expressed concern with public access to private property along Fall River. Staff confirmed that the proposal is preliminary, the intent is to make the trails desirable for surrounding neighborhoods as well as participants, and that staff is proposing to bypass the residential area referred to by Mr. Jones. Should there be any change in the route along Fall River, Mr. Jones will be so advised. The Committee also assured Mr. Jones that the trail system, as presented, is very preliminary. PEDESTRIAN CROSSWALK LIGHT AT THE INTERSECTION OF S. SAINT VRAIN AND PINE KNOLL - REQUEST INSTALLATION. Elizabeth Lindgren, 1155 S. St. Vrain, requested a push-button operated cross walk light be installed at said intersection due to heavy traffic and vehicular speed. Staff reported that CDOT was contacted and they would require a warrant study of the area. However, the study must find that at least 100 pedestrians/hour cross this intersection, and staff contends such would not be found. Therefore, staff suggested no further action be taken. Based upon staff's findings, the Committee recommends the request be denied, suggesting staff advise CDOT that due to the increasing number of areas that may need special treatment, CDOT consider establishing guidelines for a variance in their highway design which is currently underway. ESTES VALLEY RECREATION & PARK DISTRICT (EVRPD) - INSTALLATION OF PLAYGROUND EQUIPMENT AT STANLEY PARK - REPORT. Director Linnane reported that the EVRPD applied for a Land and Water Conservation Grant to construct playground equipment at Stanley Park. As the EVRPD leases the site from the Town, the State Parks Department required the Town to sign a Memorandum of Understanding with EVRPD outlining the Town's responsibilities relative to replacement/maintenance of the equipment. The Agreement was executed in July and the grant has been approved. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - August 26, 1993 - Page 4 1993 WATERLINE PROJECT - REOUEST OF CHANGE ORDER. The Committee reviewed Change Order #1 in the amount of $3,853.93 to perform additional work on the 1993 Water Line Project. The contract total will be $113,513.93 which is within budget. The Committee recommends the Town execute Change Order #1 as presented. During work on the West Riverside Project, the Contractor, BT Construction, found 60' of pipe that was not restrained and was leaking. BT performed an emergency repair at a cost of $7,442.80. This expense was charged to maintenance of mains. REPORTS. The Committee reviewed the Customer Service Response and Monthly Water Reports for July. Staff reported on the widening projects for Highway 7 and 34 which are on CDOT's 5-Year Plan. It appears the projects have been postponed to June, 1994/design and 1996/construction. The ISTEA Workshop will be held September 8th from 4:30-6:30 P.M. Trustee Doylen commended Director Linnane, all involved Town Departments and the Fire Department for the Emergency Preparedness Plan exercised during the high water run-off season. The Committee applauded the efforts of the Parks Department for all plantings, particularly in the CBD. Many favorable comments are received. The Committee also complimented those responsible for public restroom maintenance. There being no further business, Chairman Habecker adjourned the meeting at 11:52 A.M. Vickie O'Connor, CMC, Town Clerk