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HomeMy WebLinkAboutMINUTES Public Works Committee 1993-04-15BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS âś“Public Works Committee April 15, 1993 Committee: Chairman Habecker, Trustee Gillette, Appointed Trustee Doylen Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Const./Facilities Mgr. Sievers, Clerk O'Connor Absent: None Chairman Habecker called the meeting to order at 10:00 A.M. and welcomed newly -appointed Trustee Doylen. RESTROOM CLEANING CONTRACT - REOUEST FOR CONTRACT ADJUSTMENT. Director Linnane and Const. Facilities Mgr. Sievers briefed the Committee on the frequent turnover of restroom cleaning contractors, advising that the current contractor, Ace Cleaning, assumed the duties in November, 1992. Ace did not originally bid the project; they inherited the project from the previous contractor at that contractor's bid price. Conditions have improved greatly; however, due to the extensive work required to fulfill the contract (clean twice/day during the summer (5 months), and once/day for the remaining 7 months, 365 days/year) and heavy use and abuse of the public facilities (5 public restrooms), Ace has requested a contract adjustment. In a letter submitted by Ace, they reported that the current contract is $11,931.72/year, which converts to $6.63/restroom/day, and they have requested a contract adjustment to $12.42/restroom/day. Staff referred to a maintenance cost survey performed by Longmont which indicated an average maintenance cost of $0.71/sq. ft./year, and reported that a negotiated amount of $55.00/day has been accepted by Ace which results in an increase of $7,868.28/year or $5,245.53 for the remainder of 1993. Based upon the importance of clean restrooms, protection of the Town's investment, and the higher cost of an employee based upon salary, fringe benefits, etc. in lieu of the private sector, the Committee recommends approval of the contract adjustment as negotiated and identified above. PUBLIC WORKS WEEK. Director Linnane advised that May 16-22 is Public Works Week. The Budget contains $760 for the purpose of celebrating this week, and a committee of Public Works personnel have requested the Town purchase quality knit shirts in lieu of a luncheon. The $760 would be added to last year's lesser quality shirt expenditure to fund the 1993 shirt purchase. Commenting that this program instills pride in employees, distinguishes the employee as a Town representative, and displays appreciation for all work performed by the Department, the Committee recommends approval of the budget expenditure in recognition of Public Works Week. CURBING MACHINE - REOUEST AUTHORIZATION TO PURCHASE. The budget contains $7,500 for the purchase of a curbing machine which lays down a uniform straight curb. This work was previously provided by the private sector at approximately $3.00/ft. White Star Machinery submitted a proposal in the amount of $7,170 for a Model 150 Power Curber. Life expectancy is ±10 years and the machine should pay for itself in five years. The Committee recommends acceptance of the proposal in the amount of $7,170. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 15, 1993 - Page 2 1993 WATERLINE PROJECT. Based upon a change in the Committee meeting schedule, staff requested authorization to present bids for the 1993 Waterline Project directly to the Town Board during their meeting scheduled April 27, 1993. The Committee recommends the bids be submitted as requested. 1993 STREET IMPROVEMENT PROGRAM. Staff requested authorization to present bids for the 1993 Street Improvement Program directly to the Town Board during the meeting April 27, 1993. The Committee recommends the bids be submitted as requested. REPORTS. The Committee reviewed the Customer Service Response and Monthly Water Reports for March. The Water Department will conduct its annual Water System Flushing Program for one week beginning April 19. The news media has been advised. Staff has contacted CDOT regarding the application of epoxy striping to those areas where the epoxy has worn off. CDOT advised that this work will be performed by June 1st. Staff will confirm that their spring patching project is coordinated with the striping. The Annual Clean Up Week Program was discontinued in the 1993 Budget and replaced with a River Clean Up Program. Street Superintendent Speedlin is coordinating efforts with the Bureau of Reclamation, Recreation District, RMNP, and private service clubs. The River Clean Up is scheduled May 8 and volunteer Town crews will assist in the cleanup. Any interested person desiring to assist in this effort is urged to contact Director Linnane or Superintendent Speedlin. Larimer County and A-1 Trash are sponsoring the Second Annual Paint Day June 12. This program allows citizens to properly and safely dispose of their latex and oil -based paint. The Committee requested and will receive a water quality report in May. There being no further business, Chairman Habecker adjourned the meeting at 10:48 A.M. ry APR 271993 Vickie O'Connor, CMC, Town Clerk TES 6016,0 Of TfUSrEES