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HomeMy WebLinkAboutMINUTES Public Works Committee 1993-09-23BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee September 23, 1993 Committee: Attending: Also Attending: Chairman Habecker, Trustees Doylen and Gillette All Mayor ProTem Hix, Town Administrator Klaphake, Public Works Director Linnane, Const. Mgr. Sievers, Clerk O'Connor Absent: None Chairman Habecker called the meeting to order at 10:00 A.M. 1993 WATER LINE PROJECTS SCOPE OF SERVICES - REQUEST CHANGE ORDER APPROVAL. Director Linnane outlined RMC's request for an additional $4,000 to perform supplemental design and construction management services for the East Riverside Drive and Boyd Lane Interconnection portions of the 1993 project. Staff negotiated the additional sum which does not contain any profit for the job. Discussion followed concerning budget impacts and whether the Town should establish a procedure whereby Town staff would be advised prior to the submittal of additional costs. RMC Representative Kerry Prochaska advised that the increased cost was due to the number of changes (obtaining easements, etc.) that occurred, none of which were major. Possibly, easements should be obtained prior to beginning design work. The Committee recommends approval of the change order, urging staff to establish a procedure and/or form to negate, if possible, such an occurrence in the future. RIVERSIDE PLAZA - REQUEST TO INSTALL BANNER "SLEEVES". In a memorandum dated August 12, 1993, Special Events Coordinator Hinze requested banner sleeves be installed at Riverside Plaza. The Special Events Department manages all entertainment held in the Plaza and the majority of all groups display a banner recognizing the group while they are performing. The performance area does not have a designated banner area, thus, the banners are being displayed on rocks, trees, etc. The Department is suggesting the banners be displayed only during the performance not as an advertisement of an upcoming event. Administrator Klaphake reported that such signs are heavily scrutinized and only allowed by ordinance. Following discussion, including an observation by David Czapp relating to canopy use/public safety, the Committee recommends the Town Attorney be authorized to prepare an ordinance authorizing the banner sleeves in Riverside Plaza, directing Public Works and Community Development staff to coordinate size specifics. US WEST - REQUEST EASEMENT ON THE WEST END OF THE RODEO GROUNDS. In a letter dated September 13, 1993, US West requested an easement for the purpose of adding and upgrading telephone service to and around the Reclamation Subdivision area. Director Linnane confirmed that staff has no objection to the easement request. The Committee questioned whether the Town was in receipt of US West's Master Plan, and expressed concern that possibly 100 citizens are awaiting telephone service (potential waiting list of 1-2 years). Staff advised that PUC recently conducted a public hearing in Estes Park and that Town officials as well as, residents did convey their concerns. The Committee favors basic service for all requesting such service in lieu of upgrading existing service. Construction Mgr. Sievers reported on the Town's request to US West that additional lines be provided for the Museum. Should the easement be favorably recommended, Mgr. Sievers requested the Committee BRADFORD PUBLISHING GO. RECORD OF PROCEEDINGS Public Works Committee - September 23, 1993 - Page 2 include a provision that the Museum be served as requested. Discussion followed regarding placement of US West's telephone cabinet relative to an existing fence and confirmation that the easement is completely within Town property. The Committee recommends (1) approval of the easement, and, if possible, prior to the execution of the easement, a letter be submitted by US West stating that service to the Museum would be expedited; (2) the Mayor be authorized to submit a letter to PUC and US West's top ranking official stating that residents continue to experience difficulty in receiving telephone service, (3) as telephone service was originally introduced at the Light and Power Committee, Light & Power Director Matzke is directed to request a US West representative to attend the next Light & Power Committee meeting. Public Works Committee members are to be notified when confirmation of attendance is received from US West. LAKE ESTES TRAIL SYSTEM, PHASE I - DISCUSSION. As requested by the Committee August 26th, Administrator Klaphake reported on his meeting with Larimer County and EVRPD Officials concerning the Lake Estes Trail System, Phase I, from the Chamber to Lakefront Street - $250,000±. A preliminary Intergovernmental Agreement (IGA) for all three entities was presented which outlined the following: 1. Budget: Larimer County and EVRPD - $50,000/each Town of Estes Park - $150,000. 2. Town responsibilities: prepare the IGA; sweeping and snow removal; and the Public Works Dept. will serve as construction manager. 3. EVRPD responsibilities: trail maintenance, patching, shoulders, weeds, trash, etc.; planning, permits, grants, etc. 4. Direction of the project will be provided by a "team" composed of the Larimer County Parks & Recreation Director, EVRPD Executive Director, and Town Administrator. 5. The project is slated for 1994. The EVRPD may provide 1993 funds for engineering which shall be credited against the 1994 budget commitment. Yet to be determined and included in the IGA is ownership and subsequent rebuilding responsibilities. All commitments to the IGA are to be in place by November 1, 1993, and the project is to be completed by August 1, 1994. Administrator Klaphake confirmed that the Town's funding portion has been included in the proposed 1994 Budget. Director Linnane advised that the cost estimate of $250,000 did not include paving of the last 800' of the trail; however, a connection will be provided. The Committee recommends pursuing the agreement of all three entities, with the Town Attorney to prepare an IGA as outlined above. REPORTS. Special Projects Manager Joseph reported on the Interfaith Identification Sign previously requested by Shad Reeves. In lieu of a 12' high sign located on Highway 36 near the Chamber of Commerce, a smaller sign will be erected at the northeast corner approach to the Chamber. The compromise was very satisfactory to all parties and Shad has earned the Boy Scout Eagle Badge for this project. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 23, 1993 - Page 3 The Committee reviewed the Customer Service Response and Water Reports for August. Chairman Habecker questioned the possibility of conducting a water audit, and was advised such an audit is expensive. The Water Department continually investigates the integrity of the system. There being no further business, Chairman Habecker adjourned the meeting at 10:53 A.M. gt:C}-r-el• ( +e / Vickie O'Connor, CMC, Town Clerk SEP28 .iF E S; yS PhRK BOARD 3 Or TRU gE$