HomeMy WebLinkAboutMINUTES Public Works Committee 1993-03-25BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
✓ Public Works Committee
March 25, 1993
Committee: Chairman Habecker, Trustees Barker and
Gillette
Attending: All
Also Attending: Town Administrator Klaphake, Public Works
Director Linnane, Clerk O'Connor
Absent: None
Chairman Habecker called the meeting to order at 10:00 A.M.
WATER RATE STUDY AND FINANCIAL PLAN - REQUEST APPROVAL OF SCOPE OF
SERVICES.
The 1993 Budget included $25,000 for a comprehensive water rate
study and financial plan. Black & Veatch submitted a scope of
services listing the project approach as follows: (1) Financial
Planning - the firm developed a five-year financial plan in 1990
and the plan was updated in 1991. This study will determine an
appropriate level of water sales revenue to meet revenue
requirements and maintain adequate cash reserves; (2) Cost of
Service Analysis - The cost of providing water service to each
customer class is identified; (3) Rate Design - Water rates are
designed to provide appropriate level of revenue and equitably
recover cost of service. Black & Veatch submitted a fee of $23,700
for the study; however, staff has negotiated a not -to -exceed price
of $21,000. John Gallagher/Black & Veatch presented a copy of the
1991 Financial Plan which indicated a potential 5% rate increase in
1994 and 1995. Concerning the update of the Financial Plan Item
#B.1., Administrator Klaphake advised that: (1) the Town has
compiled annexation projections and trend lines; with the
Comprehensive Plan update currently being prepared, all of this
information will be shared and provided to Black & Veatch; and (2)
the State Legislature is currently reviewing a bill that will
eliminate the Water Fund from Amendment 1. The study should,
therefore, ignore Amendment 1 restrictions in its calculations.
Following discussion, the Committee recommends accepting the
proposal, not -to -exceed $21,000 submitted by Black & Veatch,
authorizing the firm to retain the concept of rural and urban rates
in the study.
1993 WATERLINE PROJECTS - REOUEST AUTHORIZATION TO SOLICIT BIDS.
The engineer's estimate for this annual maintenance project is
$108,200 which is under budget. The Committee reviewed a sketch of
all waterlines that will be replaced. The Committee recommends
staff be authorized to solicit bids for this project.
MISCELLANEOUS STREET/WATER DEPARTMENT EOUIPMENT - AUTHORIZATION TO
PURCHASE.
The following items were included in the 1993 Budget and staff
requested authorization to purchase:
Tire Balancer - Budgeted $4,500. The low bid in the amount of
$4,416.00 including installation was submitted by Hennessy.
Museum Roof - Budgeted $8,000. Hall's Roofing submitted a
price of $5,980 to apply a new fiberglass roof on all four
areas of the existing roofs. Work is to be completed by May
1, 1993.
Chamber of Commerce Roof - Budgeted $7,000. Hall's Roofing
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee - March 25, 1993 - Page 2
submitted a price of $6,765 to install a beige pro -panel metal
roof. Due to the metal roof material, staff will add snow
clips to scatter melting snow to the bid price.
Asphalt Paver - Budgeted $6,000. MacDonald Equipment
submitted the low bid in the amount of $5,700 for a "tow
behind" asphalt paver.
1-Ton Truck & Flatbed - Budgeted $25,000. Rains Ford
submitted the low bid in the amount of $18,955.05.
SCADA Equipment - Budgeted $6,500. Timberline Mechanical
submitted a price of $6,327.88 to replace the telephone line
with SCADA control for the Fall River water tank.
Street Sweeper - Budgeted $120,000. Seven machines were
tested and the Elgin Whirlwind Series LE sweeper is being
requested. Staff negotiated the price of $113,950 (sole
source). The price was verified with other users
(municipalities) of this equipment. The suggested retail
price is $135,850. Due to Amendment 1 requirements, the
sweeper will be obtained through a 5-year lease purchase plan
at 5.94%± interest. The Town will exercise the lease
purchase, however the entire $120,000 will be encumbered from
reserves until the sweeper is paid -off. Delivery is
anticipated 8 weeks ARO.
The Committee recommends approval of staff's request to purchase
the above -referenced equipment as noted.
1993 STREET IMPROVEMENT PROGRAM - REQUEST AUTHORIZATION TO BID.
The Committee reviewed the proposed 1993 Street Improvement Program
which includes 2 miles of 11/2" overlay. The budgeted amount is
$100,000. The Committee recommends staff be authorized to bid the
project, directing same to discuss epoxy striping of areas in need
of repair with CDOT and report to the Committee in April.
CHILDRENS CENTER - PROJECT UPDATE.
Administrator Klaphake requested the Town close-out the building
project for the Childrens Center and transfer funds to the School
District. The original budget was overrun by 2% due to unexpected
complications concerning natural gas service and sanitation fees.
With the exception of asphalt work, the project has been completed.
The Committee commended Special Projects Manager Joseph on a job
well done and recommends the project be closed -out as requested,
including the budget overrun of $5,098.90 which will be expended
from the fund balance.
REPORTS.
The Committee reviewed the
Water Reports for February.
The Water Department will
program April 19-23, 1993.
news media.
Customer Service Response and Monthly
begin the annual waterline flushing
The schedule will be provided to the
Pursuant to a request that staff investigate the possibility of
milling and overlaying Elkhorn Avenue (Highway 34), staff met with
Max Fanning and Ron Rasmussen of the Colorado Department of
Transportation (CDOT). CDOT will overlay Elkhorn Avenue when they
have been assured that the water main under the highway will not
cause problems to the new asphalt for a reasonable period of time.
CDOT would phase the project with Phase 1 starting at the
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee - March 25, 1993 - Page 3
Elkhorn/Bypass Intersection, going east to West Park Shopping
Center. Phase 2 would be from the shopping center east to the
34/36 Intersection. If funding is available, Phase 1 could be
accomplished in the spring of 1994. Water Department personnel are
investigating the condition of the water main and preparing cost
estimates for repairs. If the cost is acceptable in terms of the
anticipated 1994 Budget and Amendment 1, staff will issue a
tentative commitment letter to CDOT. Staff anticipates their
waterline portion of the project will be conducted in four (4)
phases ranging from $65,000 to $150,000/phase. An estimated time -
frame for completion of the asphalt overlay is 1997. All affected
agencies will be contacted to obtain their input prior to
initiation of the project. No further action was taken.
Director Linnane and the Committee commended Construction and
Facilities Manager Sievers for his efforts on the New Telephone
System Project for Police and Municipal Offices.
There being no further business, Chairman Habecker adjourned the
meeting at 11:10 A.M.
Vickie O'Connor, CMC, Town Clerk
nvm/.
IV?,..
APR 1 3 1993
•
• 4: oF
ZZLZ,iva