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HomeMy WebLinkAboutMINUTES Public Works Committee 1994-07-28BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee July 28, 1994 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Trustee Marshall, Town Administrator Klaphake, Public Works Director Linnane, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 9:30 A.M. UTILITY EASEMENT VACATION REOUEST FOR LOT 1, VALLEY VISTA ADDITION. Several years ago, the Town installed a water line in Moccasin Circle Dr. (borders this site on the north) and abandoned a 2" water line that extends east and west across this lot. The utility easement was required to be vacated when the Planning Commission and Town Board conditionally approved the Development Plan for this site. The Water Dept. no longer needs the easement; however, staff expects the Developer to circulate a routing slip for approval by all affected utility agencies. The Committee recommends approval of the request contingent upon the owner paying Town Attorney fees (preparation of an ordinance) and approval by affected utility agencies. EASEMENT VACATION, BLOCK 1, MOUNTAIN GOLF VILLAS SUBDIVISION. Following approval of a development plan for multi -family units, ownership changed, and new floor plans for the golf course units were lengthened by 2'. The engineering firm was unaware of these changes, and thus Units 1 and 2 were partially located on an existing easement. Therefore, the owner is requesting the Town vacate the north 2' of the easterly 35' of the easement. There are no utilities within the easement at this time and the existing bicycle path falls within the southerly 10' of the easement. The Developer must also circulate a routing slip for any affected utility agencies for this request. As the integrity of the easement remains intact, the Committee recommends the request be approved contingent upon the owner paying Town Attorney fees (preparation of an ordinance) and approval by affected utility agencies. STANLEY HISTORIC DISTRICT - REOUEST APPROVAL OF STREET NAME. Administrator Klaphake reported that EPURA requested names be submitted for the official name of the Stanley Historic District roadway, and that "Steamer Parkway" is being recommended. Discussion followed, with the Committee recommending said roadway be officially named Steamer Parkway. NEIGHBORHOOD MAIL DELIVERY, PHASE II - REOUEST AUTHORIZATION TO BID AND AWARD CONTRACT. The 1994 Budget includes $23,000 for the construction and maintenance of cluster boxes for Phase II (continues to the south, along the Highway 7 corridor). This amount matches Phase I. Following discussion with postal personnel, eight sites were selected. Public comments have been requested and received. Phase I has been completed and 380 of the 700 units have been utilized. Due to time -schedule constraints, staff requested authorization to bid and award the contract if the bids do not exceed the budget. The Comittee recommends staff be authorized to bid the project, BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 28, 1994 - Page 2 submitting the bids directly to the Town Board 1994 WATER LINE PROJECT - REQUEST AUTHORIZATION Three bids were received for the 1994 Water follows: for approval. TO AWARD CONTRACT. Line Projects, as BT Construction Kitchen & Company U. S. Contractors, Inc. $141,910 158,305 234,571 BT constructed large water line projects for the Town in 1988, '91 and '93, and they have an excellent record. The budget is $142,000 and contingencies for potential change orders could be financed from an equipment item for a water plant that will not be purchased due to a recent change in the water treatment process. Staff will closely monitor the project, particularly concerning any change orders. Standard procedure requires Committee approval for any change order. The Committee recommends accepting the low bid in the amount of $141,910 submitted by BT Construction and that any change orders be funded from the equipment line item as described above. REPORTS. The Committee reviewed the Customer Service Response and Water Reports for June. Water plant production has increased 17% over the same period in 1993. Staff, including Town Attorney White, have been working on the Water Augmentation Plan and the report and legal plea will be submitted to the Water Court by August 1. Staff anticipates that the Plan, which serves as the Town's Water Use Plan (describes the quantity of water taken out and returned to the river), will be submitted to the Court and that the Water Court Judge will, hopefully, reach a favorable decision concerning the Plan by March, 1995. The Committee will receive updates as additional information is received. In an effort to assist Estes Park residents in water conservation, the Department is providing free water conservation plumbing fixture kits. The kit contains a low use shower head which limits water usage to 2.5 gallons/minute, 2 low use sink aerators which limit water usage to 2 gallons/minute, and a toilet dye tablet packet to check for leaks. One kit will be allowed per family and motels may have kits equal to the number of their units. The Department will maintain an accounting system on all kits requested for statistical information. CDOT has held public meetings for the Highway 7 and 36 Projects. The Project should be bid in October/November 1995, with construction to begin the end of 1995 and completion Spring/Summer 1996. The Town's 1995 Budget will include funding for the proposed Highway 7/Manford Avenue Intersection right-of-way acquisition and possible driveway relocation for Estes Park Lumber. Staff has spent numerous hours obtaining permits for the Lake Estes Hike/Bike Trail, and anticipates going to bid the end of September, 1994. Construction will begin as soon as possible following the award of the contract. It is possible that the funding will be encumbered in 1994 for construction in 1995. EPURA Executive Director Anderson briefed the Committee on the Riverwalk Project, Phase III which is located in the area from the Nagl Walkway bridge to the east side of the Park Theater Mall. The Project involves approximately 150' of Fall River and EPURA has BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 28, 1994 - Page 3 received easements for the area of construction. The river wall on the north and south banks of the Fall River will be stacked sandstone and the walkways will be structurally supported due to the limited space in which to work. A public bridge will be constructed adjacent to the Park Theater Mall to the complete the circulation pattern. The south side of the river will have a platform area to provide views of the north side and the river. The Nagl bridge will have a new railing installed to match the existing bridges in the Plaza. Construction is anticipated to begin in late September and work in the river completed in November. The walkway work will begin as the river wall is completed. The Project will be completed in May, 1995. Parking spaces will be realigned to gain two additional handicapped spaces per ADA guidelines; however, the total number of available spaces remains the same. There being no further business, Chairman Gillette adjourned the meeting at 10:40 A.M. 'GC %�x.� 4/ Vickie O'Connor, CMC, Town Clerk AUG 91994 xJ -s t iir ESTES A-R4 BOARD OF TRUSFZ:S