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Home My WebLink AboutMINUTES Public Works Committee 1994-03-24• BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee March 24, 1994 Committee: Chairman Habecker, Trustees Doylen and Gillette Attending: Chairman Habecker, Trustee Doylen Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Clerk O'Connor Absent: Trustee Gillette Chairman Habecker called the meeting to order at 10:05 A.M. WATER LINE EASEMENT - VACATION REQUEST FOR LOT 30, FORT MORGAN COLONY ADDITION. An existing 4" water line runs through and across Lot 30, in Fort Morgan Colony Addition. The owner would like to relocate the line to facilitate construction of a dwelling. The owner has, in writing, agreed to pay reasonable attorney fees to prepare a vacation ordinance and to prepare construction plans. The relocation will not require any street disturbance. Staff does not object to the relocation; however, it was suggested a 6" water line be installed for future looping capabilities when the 4" line is abandoned. The Committee recommends approval of the request to vacate the existing water line easement, with installation of a 6" water line as identified by staff. U. 8. WEST - REOUEST INSTALLATION OF EQUIPMENT ON TOWN PROPERTY. U. S. West has requested approval to install an equipment cabinet on Lot 16, Carriage Hills, 8th Filing (Crystal Water Plant site). The walk-in cabinet is 5'8" high, 6' wide and 12' long and it will allow U. S. West to provide private telephone lines in the area. The Committee reviewed a sketch of the site; the installation would occur approximately 215' north of the southeast corner of Lot 16, adjacent to the north side of an existing gravel driveway. As expansion of private telephone lines is in the best interest of the Town, the Committee recommends approval of the equipment installation on Town property, with access to be gained within the utility easement. TRASH COLLECTION SERVICES - APPROVAL OF CONTRACT. A-1 Trash Company has been providing collection services since January, 1991. Their annual contract of $13,575.60 has been in effect since January, 1992, and they have requested a 5% increase and new two-year contract. The increase can be attributed to landfill costs, transportation expense, insurance and general operational inflation. The new contract, in the amount of $14,254.38, would be from April 1, 1994 through December 31, 1995. Based upon the comparative increases with other service contractors and A-1's high level of quality, staff urged approval of the request. Director Linnane noted that pursuant to TABOR, this contract will be formally renewed by the Board of Trustees on an annual basis. The Committee recommends approval of the request as stated. SENIOR CENTER SEWER LINE - REOUEST AUTHORIZATION TO EXPEND FUNDS. As sanitary facilities for the Sanitary Sewer were in need of replacement, funding for the installation of a new sanitary sewer line was budgeted in 1994. The existing leach field has now failed and staff presented a estimate of $8,990 for the project. The BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 24, 1994 - Page 2 Estes Park Sanitation District has offered free labor for this installation, and the project is within budget ($9,000.00). The Committee recommends approval of the budgeted expenditure, complimenting the Sanitation District for their donation of labor. REPORTS. The Committee reviewed the Customer Service Response and Water Reports for February. Year-to-date water billed plus water revenues have increased by approximately 10% The $180,000 grant for the Lake Estes Hike/Bike Trail has been informally approved by CDOT; engineering is 95% complete; staff anticipates obtaining necessary permits from BOR and the Corps of Engineers in June; and construction may begin July 1st and completed no later than the end of October. Trustee Doylen and staff presented a subsequent grant proposal for $50,000 in funding to "Go Colorado." Staff met a very strenuous submittal deadline; however, to staff's credit, the application was very complete. Interviews for this funding were held last week, and should the Town receive the additional funds, it would generate approximately 50% of all funding for this project. Director Linnane and staff were commended for their effort in applying for and obtaining the funding for this project. Construction Manager Sievers applied for and received $55,000 in Federal funding for bridge rehabilitation. The 80/20 match will be applied to the Spruce Street bridge project scheduled in 1995; the Town's expenditure will be $11,000. The Committee applauded Manager Sievers for his initiative in researching and obtaining the Federal funding. Director Linnane briefed the Committee on the 1995-1997 CDOT Enhancement Funding Projects. Due to community and Town Board support, staff is proposing the following two projects be included for funding requests: (1) a 10' bike path beginning at the Brodie Ave./Fish Creek Rd. intersection, south on Fish Creek Rd. to Scott Ave. This path could funnel a number of residents to heavily - traveled areas such as the School Campus, Fairgrounds, and Carriage Hills Addition. Administrator Klaphake commented on discussions with representatives from the Horse Trail System, encouraging staff to continue a dialogue with same prior to finalization of this project; and (2) an underpass on the west side of the bridge on U. S. Highway 36 which would then facilitate a connection for the Riverwalk to the Lake Estes Bike Bath. A linkage for the Riverwalk, Highway 7 and the Lake Estes Hike/Bike Trail would be achieved. Due to the life expectancy of the bridge in question, CDOT will not replace it for quite some time, and staff contends an underpass 8' high would be acceptable. Estes Park is one of nine finalists for this funding and interviews are scheduled March 29th. Director Linnane reported that in 1992, Construction Manager Sievers questioned U. S. West concerning adding government blue pages to the local telephone directory. The request was delayed due to personnel changes with U. S. West; nevertheless it was announced that said directory will include the blue pages in their 1994/95 edition. The Committee acknowledged Manager Siever's participation on this project. There being no further business, Chairman Habecker adjourned the meeting at 10:45 A.M. '# r th iFr 1� APR 12 1994 Vickie O'Connor, CMC, Town Clerk ETV; PAfili B3A0 Of IRUa:i.5 AGREEMENT It is agreed between the Town of Estes Park "Owner," and U S WEST COMMUNICATIONS, Inc., a Colorado corporation, 1801 California Street, Denver, Co 80202, "Company,"as follows: 1. The Owner hereby agrees to allow the Company the right to go upon, under, and across the following described property in the County of Larimer, State of Colorado: A 15 foot by 30 foot parcel of land approximately 215 feet North of the Southeast corner of Lot 16, Carriage Hills 8th Filing for the purpose of engineering, surveying and constructing communications facilities, said lot located in a part of the Southeast quarter of Section 2, Township 4 North, Range 73 West of the 6th Principal Meridian. 2. It is understood and agreed that the communications facilities will be placed in a location acceptable to the Company and approved by the Owner. The cabinet is to be placed 7 feet from the water line and 5 feet from the property line if possible. Access to the cabinet is from Highway 7 on an existing road,' which the owner. reserves the right to change if necessary. 3. Before beginning the construction work, the Company shall have the water lines located and have the property line surveyed and marked. Upon completion of the construction work, the Company shall restore any disturbed surfaces to as near original condition as possible. 4. The color of the cabinet is to be a light brown sandstone. TOWN OF ESTES PARK STATE OF COLOJADO County of r,(��.:�c ATTEST: )ss. Mayor Owner Town Clerk Owner The foregoing instrument was acknowledged before me this 13` day of �,.' , 1994 by -13_1• L My commission expires 7 Witness my hand and official seal. Owner: Town of Estes Park 170 MacGregor Ave. Estes Park, CO 80517 Notary Public R/W # JOB # 3127G06 EXCH Estes Park