HomeMy WebLinkAboutMINUTES Public Works Committee 1994-04-28BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
'Public Works Committee
April 28, 1994
Committee: Chairman Gillette, Trustees Doylen and Miller
Attending: Chairman Gillette, Trustee Doylen
Also Attending: Town Administrator Klaphake, Public Works
Director Linnane, Town Attorney White,
Construction/Facilities Manager Sievers, Clerk
O'Connor
Absent: Trustee Miller
Chairman Gillette called the meeting to order at 9:30 A.M.
VEHICLES - REQUEST AUTHORIZATION TO PURCHASE.
3/4-Ton 4WD Pickup Truck/Street Department. Director Linnane
requested authorization to purchase said truck with a snowplow to
replace a 1975 Ford Pickup Truck with 97,000 miles. Three bids
were received, and Burt Chevrolet was the lowest with a bid of
$18,747.49 w/trade-in. The 2% local discount was applied to the
Rains Motor Co. bid which reduced their bid to $19,386.10. The
budgeted amount was $19,500.00. The Committee recommends accepting
the low bid in the amount of $18,747.49 submitted by Burt
Chevrolet.
3/4-Ton 4WD Truck/Water Department. This truck with a utility body
will replace a 1984 Chevrolet Truck with 104,000 miles. Rains
Motor Co. was the only bidder with $19,597.40 w/trade-in. The
budgeted amount was $25,270.00. The Committee recommends accepting
the bid in the amount of $19,597.40 submitted by Rains Motor Co.
1994 WATER MAIN LOOPING PROJECT - REQUEST AUTHORIZATION TO BID.
Director Linnane requested authorization to bid said project which
includes replacing an 8" steel line with 135' of new 6" ductile
iron pipe and 330' of new 12" pipe on Big Horn Drive; replacement
of 1-1/4" steel main with 1,050' of new 6" pipe on Eagle Cliff
Road; and replacement of a 4" steel main with 950' of new 8" pipe
from Heinz Parkway to Columbine Drive. Bid results will be
reviewed at the May Committee meeting. The Committee recommends
staff be authorized to bid this portion of the 1994 Water Main
Looping Project.
1994 STREET OVERLAY PROJECT - AWARD BID.
Construction/Facilities Manager Sievers reported that the budget
contains $100,000 for this project. This year's project proposes
1.2 miles of 1-1/2" overlay and 1.2 miles of Type II slurry seal.
Additional work for other governmental agencies was included in the
five bid packages that were solicited, and these agencies are
responsible for funding their portion. These agencies were the
EVRPD, EPURA, and Special Events Dept. Streets included in the
overlay are:
Moccasin Circle Dr.
Olympian Lane
Acacia Dr.
Homestead Dr.
Lexington Lane
Crags Court
Willow Lane
Ivy St.
Three bids were received as follows:
Town Portion:
Coulson Excavation/Loveland $86,725
Connell Resources/Loveland 76,270
BRADFORO PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee - April 28, 1994 - Page 2
Western Mobile/Boulder 65,290*
Pursuant to consulting with the City of Greeley, staff is proposing
to purchase 19,350 sq. yds. of Type II slurry seal from Vance
Brothers, Inc. at the cost of $1.10/sq. yd. for a total purchase
price of $25,285*. Those streets included in the slurry seal
include:
Mountain View Court
Elk Ridge Court
Community Dr.
North Lake
West Riverside Dr.
David Dr.
Weston Lane
As field quantities and conditions will vary, and the opportunity
to include an additional street(s) may be available, staff
requested authorization to increase the expenditure ($90,575*) to
a maximum budgeted amount of $100,000 between Western Mobile and
Vance Brothers.
Discussion followed concerning the existing drainage concern at the
fairgrounds which is why the entire Concession area will be
reconstructed, determining factors used to place streets on the
Program, how street -work coordination is achieved between various
entities, slurry seal cosmetic appearance and durability. Director
Linnane expressed his appreciation to Manager Sievers for the
extensive research into the slurry seal product which will result
in a money savings to the Town. The Committee recommends
acceptance of the total low bid in the amount of $104,840 from
Western Mobile which includes the governmental agencies listed
above (funding to be the responsibility of each agency, and the
$25,285 expenditure for Type II slurry seal from Vance Brothers,
and the authorization for staff to increase the expenditure to the
maximum budgeted amount of $100,000 between both contractors.
1994 PARK AND RIDE PROGRAM TROLLEY SERVICE - REDDEST APPROVAL OF
CONTRACT.
The Committee reviewed the Trolley Corp. Contract in the amount of
$12,500 for the Park and Ride Program. EPURA Commissioner Martin
and Executive Director Anderson, and Trustees Doylen and Gillette
will promote season passes to the downtown area on a one-on-one
basis. All merchants and citizens must participate in the pass
system in order for the program to be successful. Administrator
Klaphake confirmed that he will ascertain information on the total
number of passes sold to date, etc. prior to Town Board approval of
the Contract. The Committee recommends approval of the Passenger
Transportation Services Contract in the amount of $12,500 with
Estes Park Trolley Corp.
MISCELLANEOUS SAFETY EOUIPMENT - REQUEST AUTHORIZATION TO PURCHASE.
Public Works Director Linnane reported that $15,050 was budgeted
for miscellaneous shop equipment/supplies, and he requested
authorization to expend $7,396.57 at this time (a detailed list was
provided for review).
In addition, the budget contains $17,300 to purchase hazardous
containment safety supplies, and staff requested authorization to
purchase supplies at this time totaling $6,152.10. OSHA has
required these supplies which are necessitated by the Water Dept.
in the operation of the water treatment plants (chlorine, etc.)
Staff confirmed that these supplies cannot be shared with the
hazardous material list recently identified by the Fire Dept.
The Committee recommends approval of both expenditures as
identified above.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee - April 28, 1994 - Page 3
REPORTS.
The Committee reviewed the Customer Service Response and Water
Reports for March. Graphs for year-to-date water billed indicate
a 5.8% increase; water revenues are up 7.8%.
The yearly Water Line Flushing Program has begun, and staff has
verified that the zinc additive is proving successful in helping to
keep the water lines free from corrosion. David Czapp applauded
the Water Dept. for their speedy response to a water dis-
colorization problem at his home which occurred during the flushing
program in his neighborhood. The Committee also expressed their
commended Water Dept. employees for their courteous actions.
In conjunction with the EVRPD, NPS, BOR, and Rotary, the Town will
participate in National River Cleanup Week May 14-21 from 10:00-
Noon. The Town provides vehicles and Town staff donates their
time. The Committee complimented the Town employees that volunteer
for this program.
Following completion of all agenda items, staff requested the
Committee enter Executive Session to discuss property acquisition
with the Town Attorney. Committee consensus was reached to enter
Executive Session, and Chairman Gillette adjourned the meeting at
10:15 A.M.
Vickie O'Connor, CMC, Town Clerk
MAY 10 1994
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