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Home My WebLink AboutMINUTES Public Works Committee 1995-02-23BRADFORO PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee February 23, 1995 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Ass't. Administrator Widmer, Public Works Director Linnane, Manager Sievers, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 8:06 A.M. MUNICIPAL PARKING LOT - DESIGNATION OF PATRON PARKING SPACES. Administrator Klaphake requested designated parking (on a temporary basis) for the parking spaces along the grassy area adjacent to the northeast corner of the Library Building. There are three designated spaces (Building Official, Facilities/Const. Mgr., and Library Delivery) on the west side of this grassy area - the additional five spaces could be signed for Municipal Building Patrons. There are nine spaces (plus two existing handicapped spaces) on the east side which could be signed for Library Patrons. The Committee recommends approval of the aforestated designations on a temporary basis, to include a 2-hour parking limit. VEHICLE PURCHASE - APPROVAL OF BUDGET EXPENDITURE. Five bids were solicited for a 3/4-Ton Truck and utility Body; 2 bids were received: Rains Motor Co. $23,188.10, incl. trade in Heritage Ford 25,281.00 " The existing utility body will be transferred to a Water Dept. truck. The Committee recommends approval of the low bid in the amount of $23,188.10 submitted by Rains Motor Co. EQUIPMENT PURCHASE - APPROVAL OF BUDGET EXPENDITURE. Staff received bids from two large GIS hardware/software companies, as follows: Software & Calcomp Digitizer Upgrade to an Altek Digitizer Total GIS Inc. $8,061.00 $8,061.00 GTAC $7,621.00 164.00 $7,785.00 Staff researched the digitizer and found the Altek to be of superior quality; GIS did not bid on the Altek. In addition, staff is requesting approval of a Gateway State Bid award computer system with additive software. Gateway has submitted a price not -to -exceed $5,400. The budgeted amount is $12,000 and the total amount requested is $13,185.00. The equipment will be installed at the Water Shop Facility; however, it will be available for use by any Department. The Committee recommends approval of a total budget expenditure not -to -exceed $13,185.00, with the over -run to be adjusted within the Budget. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 23, 1995 - Page 2 CRAGS SUBDIVISION - REQUEST TOWN TO VACATE EASEMENT. Bill Beery, owner of Lot 13, The Crags Subdivision, is requesting the Town vacate a utility easement. There are no utility lines existing within this easement that crosses the southeast portion of Lot 13, and all utility agencies have endorsed the vacation in a routing slip. The owner will be responsible for all Town costs, recording fees, etc. associated with this request. The Committee recommends approval of the request, authorizing Town Attorney White to prepare and submit an ordinance formally vacating the easement. US WEST EQUIPMENT INSTALLATION ON TOWN PROPERTY - APPROVAL. Director Linnane reported this item will be continued to March 23, 1995. RESIDENTIAL ANNEXATION POLICY - PRESENTATION. Ass't. Administrator Widmer reported that one the Town Board's goals was to take a reactive stance on residential annexations and proactive stance on commercial annexations. The Board directed staff to prepare a Policy for Residential Annexations, thus staff presented and reviewed a draft Resolution. The Policy confirms, in writing, the Town's position and it has been reviewed by the Town Attorney, Community Development Director, and Public Works Director. The Committee recommends the Resolution, as amended, be referred to the Planning Commission for their consideration. 1994 WATER LINE PROJECT CHANGE ORDER - REQUEST APPROVAL. Director Linnane reported that staff changed the scope of the 1994 Water Line Project with the Contractor, BTC Construction. Work was accomplished in November and December and billed in January. The Public Works Committee meetings in November and December were canceled, thus the change order is now being submitted for approval. Although time has elapsed, formal approval is required due to the audit. The Committee recommends approval of the change order in the amount of $14,356.39, advising that in the future, with significant change orders (based on dollar amount), staff is to inform the Chairman; the Chairman may contact the two other Committee Members. Staff was given authorization to submit change orders directly to the Town Board if found necessary due to time constraints. PEAK VIEW DRIVE - WARRANT STUDY. Acting upon a request to review the 25 MPH speed limit on Peak View Drive from the Public Safety Committee, Director Linnane, the Town's Traffic Engineer, authorized a warrant study. Manager Sievers presented the study which was conducted in accordance with the State's Roadway Design Standards and Manual on Traffic Control Devices (MUTCD). Staff noted that beyond the Town limit, Larimer County has not signed their portion of the roadway which then identifies it as 40 MPH in accordance with State Statute for "open mountain roadway." Manager Sievers conducted a radar speed test along Peak View Drive and determined that 85% of the motorists were travelling 35 MPH or greater and that the average speed was 36.8 MPH. The MUTCD allows a speed limit of 35 MPH if 85% of motorists are travelling at a minimum of 35 MPH. In accordance with the above -referenced resource material, staff is recommending that the speed limit for Peak View Drive be signed for 35 MPH traffic, with the first curve signed as a 25 MPH curve warning. Manager Sievers confirmed that pedestrian use was considered in the study, and that the Department's recommendation is not precedent -setting. As there were no citizens present for this item, the Committee recommends approval of the increase in speed limit to 35 MPH for Peak View BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 23, 1995 - Page 3 Drive, urging citizens to attend the upcoming Town Board meeting where this item will be presented for approval. The Committee commended Manager Sievers for the significant work in performing the warrant study, and urged that all questions relating to traffic be referred to the Traffic Engineer, Bill Linnane. 1995 WATER LINE PROJECT - REOUEST AUTHORIZATION TO BID PROJECT. The Committee recommended staff be authorized to bid the 1995 Water Line Project, returning to the Committee for further review. REPORTS. Water Superintendent Goehring reported on the water main break on West Elkhorn Ave. which occurred mid -afternoon on Friday, January 27. A contractor broke the main at the Event Center, the repercussion affected the pressure reducing valves, causing an additional main to break on West Elkhorn Ave. With the assistance of the Estes Park Sanitation District, the Water Department repaired the main late Friday evening. Approximately 360,000 gallons of water were lost, and the repair expense was $5,665±. The contractor was not at fault in causing the second break. The Committee recommends the Mayor issue a letter of appreciation to the Board of the Estes Park Sanitation District expressing the Town's appreciation for the joint cooperation; commended the Water Department for their effort in repairing the main in such a timely manner; and also expressed their appreciation to affected spouses for their labor in supplying nourishment to the crews. The Committee reviewed the Customer Service Response and Water Reports for January. Very favorable comments have been received from users of the Lake Estes Hike/Bike Path. A hard surface will be installed by May 15 and, as reported earlier, a Ribbon -Cutting Ceremony is tentatively scheduled June 3, National Trail Day. Director Linnane updated the Committee on the CDOT Highways 7 and 34 Projects. Staff has requested CDOT to improve the intersections on Highway 7 and this has required negotiations for additional rights -of -way. Chairman Gillette and Director Linnane are attending meetings with CDOT on a regular basis, and they urged citizens to express any concerns/questions they may have on these projects to the Public Works Department and/or CDOT. A report on the Augmentation Plan will be presented in March. The Department is considering the closure of Fifth Street access onto Hanford Ave. Certified letters will be mailed to ten affected property owners and this item will be considered in April. There being no further business, staff requested an Executive Session to discuss property acquisition negotiations. Receiving consensus to enter Executive Session, Chairman Gillette adjourned the meeting at 9:21 A.M. R-, FEB 2 8 1995 O2K. 1)i ETES E01- 3 OF Tsi°*a S e 6 Vickie O'Connor, CMC, Town Clerk