The URL can be used to link to this page

Home My WebLink AboutMINUTES Public Works Committee 1995-09-28BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee September 28, 1995 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 8:02 A.M. E.V.R.P.D. GOLF COURSE MANAGEMENT AGREEMENT - REVIEW. Administrator Klaphake requested one word be amended in the Operating Agreement dated January 15, 1990 for operation of the 18- hole golf course: Section 15 - Term of Agreement. "This Agreement shall automatically renew for additional two-year periods ..." The Agreement currently contains language to automatically renew for additional one-year periods. Town Attorney White has stated that the amendment may be accomplished by letter with acknowledgement by the EVRPD. Following discussion, the Committee recommends approval of the request, authorizing staff to prepare said letter, with staff to ensure that the letter specifically states when the first 2-year period actually begins. E.P.S.D. AND TOWN LAND EXCHANGE - APPROVAL. The EPSD Treatment Plant is situated on Lot 1, Stanley Meadows Addition which is owned by the Town. The Town's Substation and Parks Shop are located on Lot 2, Stanley Meadows Addition which is owned by EPSD. Pursuant to liability and ownership purposes, EPSD and Town staff are requesting a land exchange as follows: the Town will exchange a portion of existing Lot 1 to the Sanitation District. This portion is equal to 2.4 acres of the Town's 4.1 acres in Lot 1. The District will exchange all of Lot 2, 1.6 acres to the Town. 'Staff prepared a drawing indicating proposed lots and ownership: the District will own all of Lots lA (2 ac.) and 1C (1.2 ac.) and the Town will own all of Lots 1B (1.7 ac.) and 2 (1.6 ac.). Authorization to proceed with require a Replat with submittal to the Planning Commission. Jim Duell/EPSD commented on the proposed configuration of the lots, stating that District Directors examined the site relative to future growth, and that pursuant to underground vaults, etc. the Board believes the proposed configuration best serves the District's needs. Discussion followed, with the Comittee recommending approval of the land exchange, authorizing staff to proceed with the Replat process. RIVERSIDE DRIVE WATER MAIN EMERGENCY REPAIR - APPROVAL OF BID. This item was continued to the October 26, 1995 meeting. GLACIER CREEK WATER TANK PROJECT. Director Linnane reported that this Project includes an Agreement with the YMCA concerning construction start dates. The first draft of the Agreement with the YMCA was just received, and pursuant to review required by Attorney White staff requested this item be BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 28, 1995 - Page 2 submitted directly to the Board of Trustees at their meeting scheduled October 24. Construction plans and specifications are ready to submit to bidders. The Committee recommends approval of the request to submit this directly to the Trustees October 24th pending approval of the Agreement by Attorney White, and receipt of the bids. NOXIOUS WEED MITIGATION - E.V.I.A. REQUEST FISCAL SUPPORT. In a letter dated September 20, 1995, EVIA reported on a conference held September 8 with various regional, state and federal representatives attending. Governor Romer will be directing Colorado agencies to identify a region to become a laboratory and an incubator of ideas that would involve a strong coordinated attach on weeds. RMNP is combating Leafy Spurge and Spotted Knapweed which displace forageable native plants. The Estes Valley is under attack by Diffuse Knapweed, one of the four state -listed undesirable noxious weeds. Therefore, EVIA is requesting substantive fiscal support in the 1996 Budget for the Estes Valley Weed Mitigation Program on lands managed by the Town. Staff provided background information on the Town's weed mitigation policy and expressed concern with the request pursuant to limited work force. The Town is also concerned with the over -use of chemicals. Following discussion, the Committee stated that the current Town policy is adequately addressing weed mitigation on Town -owned land, and recommends the request be denied. LARIMER COUNTY/PARK R-3 SCHOOL DISTRICT BUILDING ADDITION - REQUEST. WAIVER OF TAP FEE. Larimer County and Park R-3 School District entered into an Intergovernmental Agreement to construct a bus maintenance building. The agencies neglected to consider a water tap fee in their cost estimates. The service line is approximately 500' long and the building has 24 fixture units, and the agencies are requesting a waiver of a 1" tap for a cost of $4,815.00. Staff reported that the Town has not waived such fees. With recent Habitat for Humanity affordable housing projects, the Town has paid for the taps from the General Fund. A return of these funds is required if this housing is sold on the open market within ten years. However, the Town will agree to payment terms. The Committee recommends the request be denied, with the Town agreeing to a reasonable term of payment to occur in 1996. HOME MAIL DELIVERY CLUSTER BOX PROJECT - APPEAL OF LOCATION. Director Linnane reviewed staff's proposal for location of the cluster box in Stanley Hills. Staff has negotiated with residents and believes an area 100' south of the entrance to Coast to Coast, off Steamer Drive on the west side is most desirable. Bernie Campion, 690 Freeland Crt., is appealing the site based upon traffic safety concerns. Mr. Campion believes the location off Steamer Dr. should be in a portion of the Stanley Hills open space, approximately 40' from the roadway near existing trees (3). Staff contends that Mr. Campion's suggestion is prohibitive due to the cost of installing the driveway, maintaining the asphalt, and snow removal. In addition, with staff's proposal, vehicles will have ample space to view the roadway from both directions from the turnout that will be installed prior to entering the street. BRAOFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 28, 1995 - Page 3 Mr. Campion presented statistics from his informal traffic count survey and reported that the majority of Stanley Hills residents are in agreement with staff's proposal. Mr. Campion reiterated his request to site the box to enable residents to obtain their mail directly from their vehicles, and that not all Stanley Hills board members were available at the neighborhood meeting --they should be allowed an opportunity to review the proposal. Director Linnane stated that the Town's proposal provides adequate space to access the front of the cluster box, access is not available to the customer from both the front and back sides due to doors being only on one side of the boxes. Discussion followed concerning an existing horse trail access, potential options for relocation, and active cluster box locations with similar traffic patterns and how well they are accessed. The Committee recommends approval of Staff's proposal for the location of the cluster box for Stanley Hills residents. REPORTS. The Committee reviewed the Citizen Service Response and Water Reports for August. Water usage is less than 1994 and revenues are up due to a rate increase. A graph depicting the growth of water accounts was reviewed. Growth is being managed by upgrading automation, not with increasing the work force. Highway 7, Highway 34, and Elkhorn Ave. Overlay Projects Update. A meeting was held September 20, 1995 with CDOT and all affected property owners to gather input and suggestions on construction management guidelines for the CDOT Highway 34 Widening Project. Notes of the meeting were presented. Staff reported that reasonable negotiation reached. Chairman Gillette suggested the staging area be located behind the Parks Shop Building. The Committee commended Director Linnane for his work on this project. Fuel Tank Site Study Update. RMC has completed the Fueling System Feasibility Study. Eight alternatives were identified and reviewed: #1 - Retrofit existing tanks $175,000 2 - New below -ground tanks 155,000 3 - New above -ground tanks 140,000 4 - New above -ground tanks at the Landfill 225,000 5 - Town to utilize Park R-3 system 55,000 6 - Town to utilize RMNP system 55,000 7 - Town to utilize Larimer County system 62,000 8 - Town to utilize commercial vendor 55,000 RMC and staff are recommending utilizing either the Park R-3 or Larimer County systems. The Committee expressed concern with excessive trip generation and the possibility of utilizing both systems. Staff noted that the Town requires 24-hour access, the bulk of the Town's fleet is located at the shops located on Elm Rd., and the highest fuel consumption is generated by Public Works and Light and Power. Kerry Prochaska/RMC, reported on the complexities of installing PIN systems, how commercial vendors rates are provided, and delivery rates would be calculated for the Town by the County. Director Linnane will research the possibility of utilizing the BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 28, 1995 - Page 4 Park R-3 system for Police vehicle usage only, and the Larimer County system for other vehicles and return to the Committee for further consideration. There being no further business, Chairman Gillette adjourned the meeting at 9:35 P.M. Vickie O'Connor, CMC/AAE, Town Clerk APPROVED OCT 1 1 1995 TOM! OF ESTES PARK BOARD OF TRUSTEES ..I..,..v.Rar+.vka�vna:rcw