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HomeMy WebLinkAboutMINUTES Public Works Committee 1995-11-22BRADFORD PUOLISHING CO. RECORD OF PROCEEDINGS ,Public Works Committee November 22, 1995 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Manager Sievers, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 8:04 a.m. A-1 TRASH COMPANY TRASH COLLECTION CONTRACT - REQUEST APPROVAL. Chairman Gillette declared a "conflict of interest" and vacated the room. Director Linnane reported that A-1 Trash provides trash collection plus services the recycle bins. The owner provided a cost breakdown which verified why they are requesting a 10% fee increase (increases in the quantity of trash produced downtown, insurance, and landfill fees). Administrator Klaphake reported that A-1 responded very quickly to citizen complaints regarding a delay in servicing the Riverwalk area, and they have corrected their collection schedule. The contract was $14,254.38 in 1994 and 1995, plus $864 for the recycle containers. The proposed 1996 contract amount is $15,639 plus $1,300 for the recycle containers. Staff anticipates maintaining a 10% contingency for emergency cleanup situations. Spencer Smith/A-1 Trash reported that the recycle project is very successful. The Committee recommends approval of the A-1 Trash annual contract for trash collection services, in the amount of $16,939.00. ULTIMATE CLEANING COMPANY PUBLIC RESTROOM CLEANING CONTRACT - REQUEST APPROVAL. Ultimate Cleaning has cleaned the public restrooms for 1i years and staff is pleased with their effort. The annual contract and renewal price is $20,750, which includes five new drinking fountains. The Committee recommends approval of the Ultimate Cleaning annual contract for cleaning public restrooms, in the amount of $20,750.00. TRIPLE C CLEANING COMPANY MUNICIPAL BUILDING CLEANING SERVICES CONTRACT - REOUEST APPROVAL. Triple C Cleaning has been maintaining the Municipal Building for approximately 12 years. The owners' provide good quality service and the integrity and security the Town requires. The annual contract is $11,592 for the Building, and $2,016 for the Public Works Shop Facilities, for a total contract of $13,608.00. The Committee recommends approval of the Triple C contract for cleaning the Municipal Building, in the amount of $13,608.00. HIGHWAYS 34/36 INTERSECTION "YIELD" SIGN - CITIZEN REOUEST FOR "STOP" SIGN. In a letter dated October 10, 1995, Ralph Gunn requested a stop sign be installed to replace the yield sign at the said intersection. Jeff Kullman/CDOT Traffic Engineer, has been reviewing the request, and he offered the following: the MUTCD is very strictly enforced and it warrants a stop or yield sign at this intersection; in reviewing the intersection accident history, Mr. Kullman found record of six accidents --all rear -end collisions; CDOT is willing to install a stop sign, however, CDOT believes accidents will not be reduced (CDOT anticipates that due to the BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 22, 1995 - Page 2 existing speed limit, a head-on collision may be avoided, and that the potential for rear -end collisions may be increased). Installation could be performed in April if the Committee elects to replace the yield sign with a stop sign. Discussion followed concerning the possibility of causing traffic to stack onto Elkhorn Ave. during the summer season, affect on the existing crosswalk, and scheduled re -design of the intersection by CDOT in 1998/99 to provide a continuous access lane and its affect on the existing bridge. The Committee also discussed the possibility of installing "rumble" strips to call attention to the new stop sign; however, CDOT uses these devices in severe accident problem areas. Due to increased maintenance, Mr. Kullman is not in favor of the rumble strips at this location. The Committee recommends no further action be taken at this time, pending the installation of the continuous accel lane. Staff suggested a "merge traffic" sign be installed on Hwy. 36, and Mr. Kullman will consider this suggestion. Director Linnane reported that signalization at the Hwy. 36/7 and Hwy. 34/36 Intersections were previously weighted to Hwy. 34 movements. This was changed this year and emphasis is now on Hwy. 34 and 7. Staff and CDOT are continuing to review additional areas for re -striping of the Hwy. 34/36 Intersection and further information will be presented in the near future. The Committee requested Mr. Kullman return to the Committee in the future to discuss the Elkhorn Ave. Overlay Project as it relates to lane configuration. PROPOSED CROSSWALK LOCATED AT WEST ELKHORN AVENUE/SPRUCE DRIVE INTERSECTION. In a memorandum dated November 20, 1995, EPURA Executive Director Anderson reported that EPURA is requesting approval of a new crosswalk location at the Intersection of West Elkhorn Avenue and Spruce Drive (contingent upon construction of the Dalman/Dekker Project). EPURA believes the crosswalk will encourage safe pedestrian movement from the parking lot on the north side of W. Elkhorn Ave. to a new proposed development on the south side of W. Elkhorn Ave. A continuous sidewalk on the south side of Elkhorn Ave. is impossible due to a large rock outcropping. Director Linnane reviewed the development plan, and Mr. Kullman concurred that a crosswalk is needed at this site for safe pedestrian movement. CDOT will require additional signage (2 signs from the West, and one from the East); however, CDOT will not fund said signs. Administrator Klaphake will so advise EPURA. Stripping will be installed as part of the Elkhorn Overlay Project. SPECIAL EVENT BANNERS SPANNING ELKHORN AVENUE - REQUEST APPROVAL. Administrator Klaphake stated that the former banner po]es spanning Elkhorn Ave. were removed during the Streetscape Project; however, they are not opposed in the URA Plan. Special events continue to have a need to advertise, and the banner poles located in the parking lot east of the Municipal Building have limited visibility, and are not satisfactory. By ordinance, the Town allowed public purpose signs at the Chamber Building and said parking lot poles. Staff has met with the Planning Commission Chairman and EPURA Executive Director and they have no objection. The proposed location is at the west corner of the Transit Center (Elkhorn/MacGregor). Mr. Kullman confirmed that CDOT requires: a minimum clearance of 10', that the banner(s) be securely fastened, political or commercial advertising is not allowed, and installation cannot BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 22, 1995 - Page 3 interfere with traffic devices. Poles can be installed in the right-of-way, and CDOT has no objection to the proposed site due to the 20 MPH speed limit. Mr. Kullman clarified that sponsor identification is permitted. Trustee Miller expressed his objection to expending taxpayer dollars on this project when perhaps the project should be funded by Special Events or the Chamber, and banners often become unsightly and are not replaced. Additional discussion followed: the fairgrounds marque is utilized as much as possible and Town events take priority (in the citizens' opinion, this sign does not fit the need), the URA Plan speaks to using this type of signage, the rear Municipal Building parking lot is being re -designed, and a decision must be made as to the status of the existing banner poles. Staff will prepare banner guidelines for presentation at the January 4 Community Development Committee, and citizens both in favor of, or in opposition to, the banner poles are encouraged to attend. CHAMBER OF COMMERCE BUILDING LEASE AGREEMENT - REQUEST APPROVAL. The Committee reviewed the standard Lease Agreement with the Chamber of Commerce. The term is for five years, beginning January 1, 1996, and the rent is $1.00/yr. Trustee Miller stated that the commercial worth of this subsidy should be identified in the budget, and perhaps in the future the subsidy should be eliminated. Administrator Klaphake will prepare benchmarking information and report to the Committee in the near future. The Committee recommends approval of the Five -Year Lease Agreement with the Chamber of Commerce. PARK ENTRANCE ESTATES - REQUEST AUTHORIZATION TO SOLICIT BIDS FOR ROADWAY AND WATER LINE CONSTRUCTION PROJECTS. Pursuant to the successful election November 7, staff requested and received authorization to solicit bids as stated above. GLACIER CREEK WATER TANK PROJECT - REQUEST APPROVAL TO PRESENT BID DIRECTLY TO TOWN BOARD. Staff requested and received authorization to present the Glacier Creek Water Tank Project Bid directly to the Town Board on December 5. STREET DEPARTMENT EQUIPMENT - REQUEST AUTHORIZATION TO PURCHASE. The Street Department is reque:;ting authorization to purchase a gate sander from Macdonald Equipment Co. for a total price of $6,976.00. A total of $5,000 was budgeted and sufficient funds are available to meet the expenditure. With a trade-in, the actual cost is $6,730.00. The Committee recommends approval of the purchase in the amount of $6,730.00 from Xacdonald Equipment. DECEMBER COMMITTEE MEEi'1NG. Director Linnane requested the December 28 Public Works Committee meeting be canceled. The Committee recommends approval of the request. REPORTS. The Committee reviewed the Citizen Service Response Report and Water Reports for October. Highways 7, 34 and Elkhorn Overlay Projects Update - Staff continues to receive inquiries on these CDOT projects. CDOT has BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 22', 1995 - Pagell4 concurred with all scheduling criteria established in a recent neighborhood meeting for the Highway 34 Widening Project. The Committee reviewed a letter dated November 1 presented by the Police Department which commended Dan Speedlin, Ken Zigler, Robert Hirning, Daryl McCown, Russ Franklin, Dave Mahany,,and Mike Hulbert for their snow removal efforts during a severe snow storm. The letter illustrates interdepartmental cooperation and teamwork. There being no further business, Chairman Gillette adjourned the meeting at 9:40 a.m. Vickie O'Connor, CMC/AAE, Town Clerk NOV 2 8 1995 TOW OF 133tS il': eti BOARD Of