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HomeMy WebLinkAboutMINUTES Public Works Committee 1995-05-23BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee March 23, 1995 Committee: Attending: Also Attending: Chairman Gillette, Trustees Doylen and Miller All Town Administrator Klaphake, Public Works Director Linnane, Manager Sievers, Deputy Clerk Kuehl Absent: None Chairman Gillette called the meeting to order at 8:00 a.m. HABITAT FOR HUMANITY -- REQUEST TO WAIVE WATER TAP FEE Bob Jones, member of Habitat for Humanity, requested the Town waive the water tap fee for Lot 2, Murphy Subdivision, the location of the organization's next project. A similar waiver was granted on August 26, 1993 for a project at 506 Columbine Avenue. Member Miller agreed that this type of assistance is a viable answer to the low-cost housing problem. The Committee recommends the waiver of the water tap fee be granted, with the restriction that the Town shall be reimbursed if the house is sold on the open market within ten (10) years, and that $4,020 be transferred from the General Fund to the Water Fund. REVISED DOWNTOWN PARKING PLAN -- PRESENTATION Randy Martin, EPURA Commissioner, reported that a meeting sponsored by the Chamber of Commerce was held to encourage downtown merchant participation in solving the downtown parking problem. A three phase plan over`a three year period was recommended. Commissioner Martin stressed the purpose of the plan was not to punish visitors but to control the employer/employee parking in downtown lots. Statistics indicate there are 10,000 cars per day that travel Highway 34 into Estes Park during the summer months. With growth expected to continue and space for additional parking lots limited, a solution is necessary. Administrator Klaphake explained that the plan involves paid parking in downtown lots, to be instituted in phases. The spaces will be stenciled with numbers that coincide with metal slot boxes. The cost, the hours tended, the lots affected and the time schedule all need to be considered. Preliminary Phase I will include the Weist Lot, the north half of the Post Office Lot, the Dairy Queen Lot, the Riverside Lot, and the Coffee Bar Lot. Preliminary Phase II will add the Lot from Estes Park Bank to the Library, the Cleave Street Lot, and the Ice House Lot. Preliminary Phase III will include the Municipal Lot, Del's Drive In, and the Chamber of Commerce Lots and possibly the Transit Center. All lots will continue to conform with ADA requirements. Trustee concerns included plan cost, a possible deterrence to visitors, and the use of a parking token distributed by businesses. Citizen concerns were: Kipp Baker/need to have Trolley for convenience and to diminish congestion downtown; take care of employers/employees first and visitors second; enforce handicapped parking violations. Diane Seybold/revenues generated should be restricted to parking solution; length of stay of the typical visitor versus cost of parking. Vivian Moyers/Postal delivery for downtown merchants would reduce parking problem. Scott Webermeier/solution will benefit entire community; believes the Chamber will lose ability to operate if their lot is designated as Park 'N Ride. Tom Hall/everyone needs to be involved in the solution; quantify value of parking spaces. Administrator Klaphake BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, March 23, 1995 - Page 2 added that the $20,000 subsidy for the Trolley remains in the budget pending Chamber of Commerce involvement. The Committee recommends that this revised downtown parking plan be submitted to Town Board for further discussion, including a follow-up with Post Office representatives regarding downtown mail delivery, and that the Chamber of Commerce pursue a parking token program and sponsor a business educational program regarding the downtown parking problem. Trustee Gillette thanked the Chamber of Commerce and EPURA for their involvement in the revised downtown parking plan. DOWNTOWN BICYCLE ACCESS -- DISCUSSION Administrator Klaphake has received concerns regarding the inaccessibility of bicycles in the downtown area, including the Riverwalk and Elkhorn Avenue. With the Hike/Bike Trail connection to downtown, it is suggested that bikes be allowed to cross at the proposed East Elkhorn Pedestrian Traffic Signal, continue on a designated path behind the Municipal Building, and around Bond Park. Chairman Gillette reported that the Public Safety Committee is proposing a policy, including police enforcement, to discourage the use of bicycles, skateboards and rollerblades on the Riverwalk. No further action at this time. REOUEST BY US WEST FOR PROPOSED EQUIPMENT IN TOWN RIGHT-OF-WAY -- APPROVAL Director Linnane reported that US West Communications has requested a 6' x 12' equipment cabinet be located on a 15' x 30' space of land approximately 15' east of the Golf Course sign on Golf Course Road. The cabinet is 6' above ground, and will be surrounded by a cedar fence. Both the Fairways and Eagle View Homeowners Associations and Golf Course management have agreed to this location. Trustees concern regarded cooperation from US West regarding phone line installation. The Committee recommends approval for the placement of a US West equipment cabinet in the right-of-way on Golf Course Road. Chairman Gillette requested that US West provide, in writing, the status of phone line installation in the Estes Park area. US WEST EASEMENT REQUEST ON TOWN PROPERTY -- APPROVAL Director Linnane reported that US West requested two easements, one temporary and one permanent, at the Elm Road/Highway 36 intersection to house equipment cabinets. The permanent easement location will house a 6' x 6' x 6' cabinet, 8' above ground, surrounded by a cedar fence. The location is in the northwest corner of the property, not visible to surrounding neighbors. The Committee recommends approval of these two easements, pending notification to Norm Silge, an adjacent property owner. 1995 WATER LINE PROJECT REQUEST -- APPROVAL TO AWARD BID Director Linnane reported the budget for the 1995 Water Looping Project is $250,000 and the following two bids were received: BTC Construction, Inc. $230,266.00 Ricor, Inc. $266,448.00 Director Linnane explained that the requirements for asphalt patching and flow fill may reduce the project without a reduction in cost. The Committee recommends approval of the bid received from BTC Construction, Inc., in the amount of $230,266.00. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, March 23, 1995 - Page 3 Director Linnane has informed Rocky Mountain Consultants that future Change Orders must be submitted within 24 hours of occurrence. PARKS DEPARTMENT VEHICLE PURCHASE -- AUTHORIZATION Director Linnane reported the budget to purchase a truck with snowplow is $20,000 and the following two bids were received: Rains Motor Co. $14,959.00 (including trade in) Daniels Chevrolet $15,723,69 (including trade in) The Committee recommends approval of the low bid in the amount of $14,959.00 submitted by Rains Motor Co. REPORTS The Committee reviewed the Customer Service Response and Water Reports for February. Director Linnane reported the drawings of the CDOT Highways 7 and 34 Projects will continue to be posted at each meeting for reference. Completion of the Hike/Bike Trail is expected May 20, with ribbon cutting tentatively scheduled the first week in June. The Augmentation Plan Update will be reviewed at the next meeting pending notification from Attorney White. The Department is considering the closure of Fifth Street access onto Manford Avenue. Certified letters were mailed to eleven affected property owners. This item will be considered during the April Public Works Committee meeting. There being no further business, staff requested an Executive Session to discuss property acquisition negotiations. Receiving consensus to enter Executive Session, Chairman Gillette adjourned the meeting at 9:42 a.m. Tina Kuehl, Deputy Town Clerk MAR 2 8 1995 i:' _'' OF ESTF.S PARK