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Home My WebLink AboutMINUTES Public Works Committee 1995-08-24BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee August 24, 1995 Committee: Attending: Also Attending: Chairman Gillette, Trustees Doylen and Miller All Town Administrator Klaphake, Public Works Director Linnane, Manager Sievers, Clerk O'Connor Absent: None Chairman Gillette called the meeting or order at 8:01 A.M. and advised that Agenda items would be shifted to accommodate CDOT Representatives; however, the minutes correspond to the printed Agenda. BRONZE SCULPTURE SITE SELECTION - REFERRAL. At their meeting held July 19, 1995, EPURA recommended the installation of a life-size bronze cougar sculpture in Riverside Plaza. EPURA and the Town would fund installation of the rock base. Funding for the sculpture is being raised with leadership of the Rotary Club. The Committee recommends approval of the recommended site in Riverside Plaza, and the joint funding by EPURA and the Town. WATER DEPARTMENT WATER LINE PROJECT - REOUEST APPROVAL OF CHANGE ORDERS. To date, the Committee has approved $15,600 in change orders. At the June 22nd Committee meeting, staff was to verify the change order of $17,183.60 for additional asphalt. The change order quantity has now been field -measured and the change order has been reduced by $4,723.60 for a total of $12,460. The original contract amount is $230,266; change order totals are $15,600 and $12,460 for a final contract amount of $258,326. The budgeted amount is $250,000, and the additional $8,326 will be funded from the Highway 7 Water Main Project which has been postponed. The Committee recommends the change order for the amended amount of $12,460 be approved. WATER DEPARTMENT WATER TANK PROJECT (GLACIER CREEK AREA). Staff requested authorization to bid the project for a one -million gallon tank near Glacier Creek. The budget contains $750,000; design will be complete in the next two weeks; and the bids are to be returned in October. Staff is negotiating an Agreement with the YMCA concerning construction start dates, and upon execution by the YMCA, staff will submit the Agreement to Town Attorney White. Staff anticipates the Committee will review the Agreement in September. The Committee recommends staff be authorized to bid the project as identified above. CDOT HIGHWAY 7, HIGHWAY 34, AND ELKHORN AVENUE PROJECTS - SCHEDULING UPDATE. Pursuant to the Committee's recommendation concerning construction during the summer season, Director Linnane prepared and requested CDOT consider the following construction schedule during the "peak season" (June 15 - Sept. 15): BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - August 24, 1995 - Page 2 Highway 7 Widening Project. Begin construction Temporarily halt construction Begin construction Complete construction Highway 34 Widening Project Begin construction Temporarily halt construction Begin construction Complete construction March 1, 1997 (weather permitting) June 15 September 15 November, 1997 (or later) March 1, 1996 (weather permitting) June 15 September 15 November, 1996 (or later) Highway 34/East and West Elkhorn Milling/Overlaying Project Construction schedule is the same as the Highway 34 Widening Project. Suggest milling and overlaying be performed at night. Doug Ramos, CDOT Regional Director, appeared before the Committee and confirmed that CDOT will be sensitive to the concerns and needs of the community, and he stated a plan would be presented to help allay those concerns. He introduced Dave Forsyth, Design Engineer, who presented drawings of the projects and identified construction plans. Doug Pearson, Construction Office/Loveland, commented that their contract could prohibit work after 6:00 P.M. on Friday until 6:00 A.M. on Monday; however, this stipulation will lengthen the time of construction. Lou Garton/Regional Construction Engineer, reported on CDOT's public relations program where telephone/fax numbers are published, and partnership sessions are held with the community. These sessions have proven to be very successful at other construction sites. Mr. Ramos presented a letter from Gary Wardell, Mayor/Town of LaSalle which stated that LaSalle was completely satisfied with the cooperation that CDOT and the general contractor provided the Town and its citizenry. Concerning the overlay on Elkhorn Avenue, the roto-milling and paving may occur at night; however, due to anticipated night temperatures, paving may be difficult. Staff requested the milling match the curb and gutter and also that the extreme cross -slopes be eliminated. CDOT will review and comment on cross -slope milling. CDOT will bid all of Highway 34 and Elkhorn Avenue as one project, with separate parameters for each. If construction is started in April, CDOT anticipates completion in 80 working days (August 1±). CDOT's general contractor is to contact all affected property owners and advise them on how access will be accomplished and how work is being done at their site. Following additional discussion, the Committee recommends staff and CDOT schedule meetings (while all business owners are in operation), following the Scottish Festival to apprise everyone (motel owners, downtown merchants, residents, and emergency services) of CDOT's construction plans, with construction from Memorial Day to Labor Day to cease at 6:00 P.M. on Fridays, and begin at 6:00 A.M. on Mondays, including holidays (such time constraints may be amended by the affected property owners). Director Linnane is to coordinate the mailing effort for the public notices. Chairman Gillette expressed his appreciation to CDOT for their presentation, stating CDOT has been responsive to the Town's concerns. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - August 24, 1995 - Page 3 1995 STREET OVERLAY PROJECT - REOUEST AUTHORIZATION TO AWARD BID. The 1995 Budget contains $150,000 for the improvement and maintenance of the roadway infrastructure. The slurry seal portion, $50,000, was previously approved. Bid packages were issued to six paving companies and bids were received on August 22: Company Bid Bituminous Roadways, Longmont $109,372 Western Mobile, Boulder 122.550 Connell Resources, Ft. Collins 135,650 Bestway Paving, Greeley No Bid Coulson Excavation, Loveland No Bid Kehn Construction, Ft. Collins No Bid A total of $14,363 was carried over from the 1994 Budget and it will be added to the 1995 Budget which will allow for a 5% contingency. Staff is researching references for Bituminous Roadways. The Committee recommends accepting the low bid submitted by Bituminous Roadways, and allowing expenditures of the budgeted amount. Staff is to report on the reference check during the September 12 Town Board meeting; should a problem arise, the bid is to be awarded to the next lowest bidder, directing staff to reduce the project scope accordingly. E.V.R.P.D. GOLF COURSE MANAGEMENT AGREEMENT - APPROVAL. In a letter dated June 15, 1995, Executive Director Gengler advised that the District is seeking an amendment to the Operating Agreement for the Estes Park Golf Course. The District desires to renew the Agreement for an initial five-year period, with an option to renew for an additional five-year period, including automatic one-year renewals following the end of either five-year period. As stated at the Committee meeting June 22, 1995, the request is based upon the District's financial long-range planning, added security for lease -purchase agreement, and the security of a long-term agreement with the Town. Chairman Gillette acknowledged a letter dated July 17, 1995 submitted by Henry F. Pedersen, Jr. which, in summary, urged the Town to require the District to rid their areas of litter, spray for weeds, remove trash and rotting boats, and exhibit sound leadership. Consensus of the Committee was to deny the request, stating further action is not required as the Agreement will automatically renew on one-year intervals. If the District so desires, the Town could issue a letter to assist EVRPD on their financial planning with regard to purchases, etc. REPORTS. The Committee reviewed the Customer Service Response and Water Reports for June. There being no further business, Chairman Gillette adjourned the meeting at 9:24 A.M. YAPP 6VcD SEP 1 2 1995 Vickie O'Connor, CMC/AAE, Town Clerk TO m OF ESTES ES PARK BOARD OF TUIS5 ES