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HomeMy WebLinkAboutMINUTES Public Works Committee 1996-11-27BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS 'Public Works Committee November 27, 1996 Committee: Attending: Also Attending: Chairman Doylen, Trustees Barker and Hix All Town Administrator Klaphake, Public Works Director Linnane, Water Superintendent Goehring, Facilities Manager Sievers, Clerk O'Connor Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. HIGHWAY 7 WATER MAIN PROJECT - REQUEST APPROVAL TO BID. Director Linnane requested authorization to bid the Highway 7 Water Main Project. The Department has budgeted funds in the 1997 Budget for this cost -share project. A formal agreement with CDOT is eminent; staff will ensure the agreement is in -hand prior to awarding the bid; and moving forward at this time will expedite the Project. The Committee recommends staff be authorized to bid the Highway 7 Water Main Project, as presented. LAKE ESTES CAUSEWAY TRAIL - REQUEST APPROVAL TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH CDOT. Staff briefed the Committee on this item requesting approval to enter into a Reimbursement Agreement with CDOT for the Causeway Trail. Director Linnane also clarified the total reimbursement grant of the Project - $204,000. Staff noted that the Town should reap a savings of approximately $50,000 due to the recent stockpiling effort. The Committee commended Director Linnane for his work on this Project. Construction should begin March 1±, ending this Spring/early Summer, and traffic will not be impeded. The Committee recommends entering into a Reimbursement Agreement with CDOT. GLACIER CREEK WATER TREATMENT PLANT INTAKE REHAB., PHASE I - REQUEST APPROVAL TO AWARD CONTRACT. The Town previously authorized negotiation by RMC with Benson Construction for said Project, and RMC and staff are recommending it be awarded to Benson Construction for a total bid cost of $92,640. During design, staff determined to "phase" the Project, and Phase I includes all reconstruction below ground. The entire Project will aid in filtering cloudy water during the Spring runoff. The Committee recommends accepting the bid in the amount of $92,640 as presented for Phase I. REHABILITATION OF IVY STREET AND ROCKWELL STREET BRIDGES, DESIGN AND CONSTRUCTION MANAGEMENT - REQUEST APPROVAL OF CDOT/RMC SCOPE OF SERVICES. Facilities Manager Sievers briefed the Committee on this 1997 Bridge Rehab Project: the 1997 budget contains $200,000 for design, construction and general rehabilitation of the Ivy Street and, Rockwell Street bridges. CDOT will reimburse 80% of the Project, and staff is merely beginning the contractual agreements and preliminary paperwork this year, with no expensing or design to begin until after the first of 1997. The total cost for design and construction management is $39,480, funded as follows: CDOT $27,584, and Town $11,896. In addition, Manager Sievers obtained $160,000 in grant money for this project, and this project is the BRADFORO PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 27, 1996 - Page 2 only small project receiving federal funds in this region for this type of construction. Administrator Klaphake attributed receipt of the grant funding to staff, former Mayor Bernie Dannels, and CML. Director Linnane applauded Manager Sievers for his work on this Project. The Committee recommends approval of the CDOT/RMC Scope of Services as presented. REPORTS. The Committee reviewed the Customer Service Response Report for October. Highway 7 Project - Scheduling of Work Hours. Pursuant to discussion with CDOT, beginning and ending construction work hours near accommodations areas are 8:00 a.m. - 6:00 p.m. Staff has discussed work hours with the owner of Miles Cottages and he is in agreement. CDOT and the Town will attempt to minimize the impact to affected areas/businesses. Construction will most likely endure all Spring and Summer. The Committee expressed their appreciation to Director Linnane for managing this area of concern. CDOT has not defined the other schedule for remaining businesses; however, it will be restrictive. Additionally, CDOT's contractor will place a trailer near the construction area, and have an emergency response recorder. Weekly meetings will be held the same day every week, and fax numbers for all businesses will be obtained --they will receive a construction schedule every Monday. emergencies will be made bysaoto CDOT agent or the Town plaints, and Public Works Committee Chairman Doylen, Director Linnane, Chief Repola and Jeff Coleman/CDOT met to discuss school crossings. CDOT has been responsive to the Town's needs by considering a crosswalk at the new signal at Manford, a crosswalk and flashing signal at Graves, and designating a school zone from Dunraven/Community Dr. south to approximately Morgan St. A crosswalk at Lxington near ± to route pedestrians to the Community Dr. bike p Knoll apartments are other options being reviewed. With designated school zone, a reduced speed limit can legally be enforced. Staff will return with additional information as received. Kay Prosser Sanford stated that she is developing property adjacent to Highway 7, and she questioned when the upgraded sewer connections would be accomplished. Ms.Sanford nforthe rreawas dvis d to discuss this issue with UTSD. Regarding necessitated by construction, Ms. Sanford was advised to meet with Manager Sievers to review the plans. First Street Storm Sewer project. The contractor has confirmed that he will secure the construction site Al accesses will as Parade) by Wednesday afternoon (Nov. 27). by xe be opened. Staff anticipates construction to be completed owner, neex. week, two weeks aadvised on schedule.d of egular basisnt property Barnes, is being Manford Ave. Sidewalk Project. Administrator Klaphake reported on a meeting with the Mayor, School Board Members Mike Smith, Cheryl Taylor and Supt. Kastendieck to discuss to the elementary the merits of schonew sidewalk on Manford Avenue from Hwy. Pursuant to those discussion, staff offered a new proposal: 1. The Town will postpone the Manford Ave. the ewalk 1998 project and discuss the project again during cycle. This will allow both parties to assess the impact of projects and the new traffic patterns in the vicinity. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 27, 1996 - Page 3 2 The Town will sweep and restripe the pedestrian shoulder along Manford for the 1997-98 school year. 3. The Town and the School will cooperate in a study to realign Community Dr. to a four-way stop intersection. Both parties acknowledge that this might require a shift toward the elementary school. 4. With the new school "swing building" coming on-line, postponement of the sidewalk project will allow both parties to evaluate new traffic patterns. 5. The Town will request that the sidewalk east of the new housing development (Lone Tree) be postponed and funds reserved for a sidewalk on Manford Ave. and/or Graves Ave. It appears to be in the Town's and School District's best interest to slow the pace of this Project to ensure a quality undertaking for all involved. Following discussion, the Committee recommends the Town take a leadership role by authorizing Director Linnane to proceed with preliminary design, thus hiring a professional traffic engineer without returning to the Committee as any expenditure would take place during the 1998 Budget year. The Agreement, as amended, will be remitted to the School District this date. There being no further business, Chairman Doylen adjourned the meeting at 8:54 a.m. h DEC 1 2 1996 rzg A' Vickie O'Connor, CMC/AAE, Town Clerk