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HomeMy WebLinkAboutMINUTES Public Works Committee 1996-01-25v. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee January 25, 1996 Committee: Attending: Also Attending: Chairman Gillette, Trustees Doylen and Miller All Town Administrator Klaphake, Public Works Director Linnane, Water Supt. Goehring, Construction Manager Sievers, Street Foreman Johnson, Clerk O'Connor Absent: None Chairman Gillette called the meeting to order at 8:00 A.M. NEW FIRE STATION/BUREAU OF RECLAMATION SITE - U.S. HIGHWAY 36 GATEWAY PLAN - APPROVAL. The Agreement with the Bureau of Reclamation (BOR) for the new fire station site stated that the Town would plan the Highway 36 gateway. The purpose of the State Highway 36 Gateway Plan is to plan, describe and coordinate public improvements along Highway 36 beginning at the open space area east of the Bureau of Reclamation Power Plant, going west to the Intersection of State Highways 34/36. Staff reviewed a drawing of the proposed Lake Estes Trail (continuation), scenic pull-out/elk viewing area, elk crossing corridor, and landscaping. The landscaping plan consists of trees, shrubs and irrigation, not annual flowers. The landscaping for the fire station site will not be contained in the easement; it is intended to create a transition to the fire station by a combination of large trees and shrubs. There will be a transition from the dry landscape to a green setting next to the fire station. The "Cherokee Draw" area, the area designated as the future site for the new fire station, shall be conveyed by the BOR to the Town in the form of an easement. Access to the fire station shall be through the existing curb cut to the BOR Power Plant; a future bike path will proceed west along the lake shore and then transition south and west toward Highway 36; parking at the station site will be designated for firemen and overflow parking shall occur in the BOR lot. The following time -schedule is planned: Task Cherokee Draw Area: Fire Station Construction Landscaping Bike Path Power Plant Area: BOR Landscape Maintenance Hike/Bike Path Parking Lot Sealcoating Pedestrian Sidewalk Agency Year Town Town Town/EVRPD Town Town/EVRPD Town Town 1996 1996 To be determined Beginning 1996 To be determined 1998 To be determined BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public: Works Committee January 25, 1996 - Page 2 Task Agency Year Palmer Property & Parking Area: Purchase Palmer Property Town 1995/96 Scenic Pull -Out & Landscaping Town To be determined New Parking Lot Entrance Town It Proposed traffic patterns will be presented to CDOT for their review. Following, discussion, the Committee recommends approval of the Gateway Plan as presented. CRACK SEAL SYSTEM EQUIPMENT - AUTHORIZATION TO PURCHASE. The 1996 Budget includes $26,000 for the purchase of said equipment. Street Foreman Johnson reported that MacDonald Equipment demonstrated a system on January 12, and staff believes the Bearcat Kracker Crack Seal System is best as defined in a memorandum dated January 16 (Items 1-8). Foreman Johnson reviewed current procedure which is obsolete, inefficient, and taxing on the crew. The new equipment includes a wand system with reverse pump. With improvementson the tar, this system will facilitate crack sealing on a year-round basis. The crew used the new system on Peak View, and, when compared to the existing system, the crew expended one hour in lieu of three. Discussion followed including life expectancy of the equipment, with the Committee recommending staff be authorized to purchase the Bearcat Kracker Crack Seal System from MacDonald Equipment (sole source bid) for $25,790.00. SPRUCE DRIVE BRIDGE REHABILITATION - AUTHORIZE PROJECT. A State consultant physically inspects all bridges every year. The Spruce Drive Bridge was the Town's lowest -rated bridge and is in need of rehabilitation. The 1995 Budget included $55,000 for this project, of which the Town would owe $11,000 due to the 80/20 split with CDOT. Design and planning took place through 1995; all bids exceeded the budget, and the project was modified and rebid. Due to these time constraints, new bids were received in December, and the new cost is $77,485.00. The Town will be reimbursed approximately $62,000, therefore, the cost to the Town will be $15,497. The Committee recommends approval of the Spruce Drive Bridge Rehabilitation Project, expending $77,485 of which $62,000 will be reimbursed by CDOT and of which $55,000 was encumbered in the 1995 Budget. This may constitute a Budget amendment in 1996. 1996 WATER LINE PROJECTS. Director Linnane reported on the following projects: 1. Utility Study. At a December 28 CDOT meeting, staff was advised that utilities must be relocated for the Highway 34 Widening Project as soon as possible to facilitate bidding on February 15 and construction in April, 1996. RMC submitted a Scope of Services for a Utility Study (negotiated) in the amount of $6,760.00. Major points of the Study include: abandonment of approximately 4,000 1.f. of steel 8" water main within Highway 34 from Summit Dr. to Lone Pine Dr.; replacement of approximately 4,000 1.f. of 4" and 6" steel line with 12" D.I.P. from Hillside, along Pine Ln. and Grand Estates to the intersection of Highway 34 and the east leg of Grand Estates Drive. Water Supt. Goehring confirmed that all affected motels are connected to a 4" water line on the BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 25, 1996 - Page 3 south side of Highway 34, and they will be reconnected. There is currently one residence connected to the 8" line on the north side of the highway, and it will also be reconnected. This Project will improve water quality, fire protection, etc. Director Linnane reported that the total estimated cost for this portion of the Project is $45,270--the Town's portion will be approximately $26,030, and staff will be requesting a reimbursement in the amount of $19,240± from CDOT, which is yet to be finalized. Construction is estimated at $208,850 (Town) and $153,260 (CDOT). 2. 1996 Water Looping Project. Includes replacement of 2,450'± of 12" water main with new 12" ductile iron pipe along W. Elkhorn Avenue east to Valley Road, northeast up Valley Road to Highway 34, and east to the water main crossing Highway 34. Total scope of services for this Project is $17,490. 3. E. Riverside Drive. Includes the replacement of 117' of water main with 6" to 12" ductile iron pipe on East Riverside Dr. at Moccasin St. Scope of Services = $1,528. 4. Hillside Lane. Includes replacement of approximately 300' of 4" water main along Hillside Lane between Pine Lane and Vista Lane with 6" ductile iron pipe. Scope of Services = $2,500. The Committee recommends: (1) accepting the Scope of Services for all projects identified above, for a total cost of $73,548, a portion of which is to be reimbursed by CDOT; and (2) staff be authorized to proceed with bidding all projects at this time, returning with proposals in February. HOLDING GREEN HOUSE - AUTHORIZATION TO SOLICIT PRICES. A "holding" green house in the amount of $25,000 was budgeted in 1996. The intent is to purchase plants and hold them as inventory and/or until they are planted. The lexan-covered frame structure will be constructed near the Parks Shop facility, south of the Sanitation Building. The budgeted amount includes $7,000/preparation costs, and $18,000/actual structure. Town crews will perform the majority of the work, and staff confirmed that the structure will withstand powerful winds and hail. Delivery is approximately four weeks. The Committee recommends staff be authorized to solicit prices for the Holding Green House and proceed with construction, with a not -to -exceed budgeted amount of $25,000. Staff will clarify the warranty period for the Committee. RIVERWALK RETAINING WALL - AUTHORIZATION TO SOLICIT PRICES. Staff budgeted $20,000 for this item in 1996, and requested authorization to solicit prices for repairing the wall behind Ed's Cantina, on the north side of river. Damage has occurred due to: undersized construction materials, high water, and children throwing rocks into the river. Staff intends to bid the project on a price/cubic yard basis, with completion to occur prior to the runoff season. Discussion followed regarding clarifying the Town's responsibility relative to private property, and whether this project is more appropriate for EPURA. Administrator Klaphake noted that as a condition of the Riverwalk, EPURA obtained easements. Staff also clarified the current budget process relative to EPURA and the Town, and EPURA's recent litigation with the contractor. The Committee recommends staff be authorized to solicit prices and proceed with the Project, not to exceed the BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 25, 1996 - Page 4 $20,000 Budget. The Committee also directed staff to return to the Committee upon completion of the Project to advise if additional funding in the future will be required for additional wall repair. COLORADO DEPARTMENT OF TRANSPORTATION - REQUEST FOR PERMANENT EASEMENT FOR STORM SEWER. In connection to the CDOT Highway 34 Widening Project, CDOT is requesting a permanent easement east of the Parks Shop to allow installation of a 24" storm sewer. This installation will improve drainage in the area. In addition, CDOT is seeking a temporary easement in the same vicinity. The Committee recommends approval of the permanent and temporary easements with the condition that CDOT maintain the storm sewer. REPORTS. The Committee reviewed the Water and Customer Service Reports for November and December. Accountable water for the past twelve months is 76%; this percentage remains steady and slightly improves every year. The Marys Lake Plant was taken off-line September 15 for maintenance and returned to service on January 15. The Glacier Creek Plant will be taken off-line for approximately four hours to facilitate the installation of the new storage tank. Staff will prepare a report on the rate of capital investments v. actual expenditures, a list of future plans/projects, and an analysis of accountable water v. production. CDOT Highway 34 Widening Project Update. Staff reported on CDOT's right-of-way negotiations particularly concerning the Storer Ranch and Silver Lane Stables. The public was reminded to contact the Public Works Department for any concerns/questions concerning CDOT's Widening Projects for Highways 34 and 7. Right-of-way negotiations may delay the project into a May/June beginning construction date. The Committee reviewed a punch list for the Lake Estes Hike/Bike Trail. There are six areas of concern (cracks in the concrete), and the contractor will repair the areas in the near future. An Activity Plan identifying how the Department will operate for 1996 was presented. Staff presented a letter from Elaine Nelson, Customer Service Analyst/U. S. Postal Service. In summary, if the Town desires downtown mail delivery (slots), box rental will increase (i.e. Box Size one is currently $8.00/yr. and it would be increased to $40.00/yr. Box rental fees are determined by the Postal Rate Commission. The Committee recommends Ms. Nelson be invited to attend a Committee meeting to further discuss this issue. There being no further business, Chairman Gillette adjourned the meeting at 9:25 a.m. Vickie O'Connor, CMC/AAE, Town Clerk r*. r.ro. a FEB 1 3 1996 OF F:s!7J