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HomeMy WebLinkAboutMINUTES Public Works Committee 1996-09-26BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS J September 26, 1996 Public Works Committee Committee: Chairman Doylen, Trustees Barker and Hix Attending: Chairman Doylen, Trustee Barker Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Construction/Facilities Manager Sievers, Clerk O'Connor Absent: Trustee Hix Chairman Doylen called the meeting to order at 8:00 a.m. Clerk's Note: Agenda items during the meeting were shifted from the formal Agenda to accommodate audience participants; however, for record -keeping purposes, the minutes will follow the Agenda sequence. HABITAT FOR HUMANITY - REOUEST FOR WAIVER OF TAP FEE. Public Works Director Linnane reviewed Habitat's previous requests for the waiver of tap fees where the Town approved the request with the General Fund reimbursing the Water Fund, and the stipulation that the Town was to be reimbursed if the duplex was sold on the open market within ten years. Stephen Gillette/Habitat Vice President reported that Lot 38D, Sanborn Acres, off Broadview Lane, was donated to Habitat. Habitat attempted to sell the lot pursuant to a significant rock outcropping, however, they were unsuccessful. Therefore, they are constructing a single-family dwelling. Adjacent property owners have granted an easement and minimal blasting will be necessitated. The Committee recommends approval of the request to waive the tap fee valued at $4,020 with the stipulation regarding a sale on the open market as identified above, authorizing the General Fund to reimburse the Water Fund. COMMUNITY DRIVE AND MANFORD AVENUE INTERSECTIONS - REOUEST FOR ALIGNMENT. The Committee reviewed a letter dated August 23, 1996 submitted by Mike Smith/Park School District, requesting realignment of the intersections of Community Dr. and Manford Ave., plus a traffic/pedestrian signal, to improve the safe passage of students to and from school. Mr. Smith and Dr. Kastendieck, Supt. were in attendance. Director Linnane reported that good planning for a pedestrian walkway system is to delineate crosswalks where they are currently being used. In response to the District's request, Public Works Director Linnane reviewed the site and prepared three options: #1. Manford Ave./Community Dr. Intersection Realignment. This realignment option would require the demolition of approximately 7 barns (at the fairgrounds site) and rebuilding them. Cost estimates are: demo./rebuild 7 barns $455,000, drainage $20,000, roadway $18,000, labor $36,000, traffic light (if warranted) $40,000, contingency 10%, for a total project estimate of $625,000. Staff believes the barn demolition and BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 26, 1996 - Page 2 reconstruction figure may be underestimated in the above cost estimate. There are no funds in the near future for this option, thus the Town is advocating funding a sidewalk system. Chairman Doylen expressed her concern that this option would not connect the new sidewalk to an existing sidewalk system for access to the School's swing building or other buildings. #2. North Side Sidewalk. Realign the Hwy. 7/Manford Ave. Intersection, install a traffic signal light (this signal is now being proposed in the CDOT Hwy. 7 Street Widening Project), install an 8' wide concrete path and concrete curb and gutter, and 5' bike path, with a crosswalk when the path meets Community Dr. east to the Youth Center, and another crosswalk at the same corner crossing Manford Ave. south to gain access to the schools. #3. South Side Sidewalk (preferred by staff). Experience has determined that when a travelled way has been established, it is difficult to re -direct pedestrians. Most pedestrians are currently using the south side as a travel route, therefore, it seems logical to place the sidewalk on the south side. Realign the Hwy. 7/Manford Ave. Intersection, install a traffic signal light as identified above, install an 8' wide concrete path and concrete curb and gutter, narrow -down the roadway width to 9' minimum, 12' maximum, shifting the roadway centerline to the north (10-15' of paving). If the right-of-way is sufficient, a 5' bike path could also be added. Access from the Lumberyard to Rains Motor Co. is not defined, and coordination would be required with other associated businesses due to the 5/6 driveway cuts. Staff does not oppose realignment in the long-term, preferring Option 3 in the short-term. Mr. Smith commented that, in his opinion, pedestrians could be re- directed to a different path, in this case switch from the south side to the north side, particularly due to the interference from, and number of driveway cuts, in particular, the Rent -All, owned by Jim Sloan. Since Option 1 is economically Mr. Smith also favors Option representatives will schedule a of the sidewalk as presented in unfeasible in the short-term, and #2, appropriate School and Town site visit to decide the location Option #2. HIGH DRIVE HEIGHTS WATER MAIN PROJECT - REQUEST TO BID. Staff requested authorization to bid the aforestated water main project. Kearney & Sons Excavating, Inc. was the low bidder for a private line in High Drive Heights, and staff is requesting authorization to negotiate with Kearney for an identical or similar unit price. Should negotiations prove unsuccessful, Staff would then pursue bids. Benefits of successful negotiations could result in a cost and time savings. The Committee recommends staff be authorized to negotiate with Kearney & Sons or bid the project as defined above, returning to the Committee with actual bid prices. Chairman Doylen adjourned the meeting to Executive a.m. to discuss Contract Negotiations. Chairman Doylen re -convened the meeting at 9:00 a.m the following item: Session at 8:45 . and introduced BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 26, 1996 - Page 3 HOLIDAY LANE WATER LINE - REQUEST APPROVAL TO UPSIZE 1-k" WATER LINE TO 8" LINE ON COST -SHARE BASIS. Sixth Fairway Condominiums are developing eight units on Lot 2, Hartland Subdivision. An existing access easement, running through the center of Miles Cottages was to provide water service; however, in an attempt to mitigate Miles' concerns, the developers have approached the Town with a cost -sharing proposal to replace the 1- 4" steel pipe service line with a 8" line, using the Holiday Lane right-of-way directly south of the Cottages off Highway 7. Area residents have traditionally experienced low water pressure due to the existing size of the service line, and with this proposal, the water service, as well as fire protection, would be significantly improved. Director Linnane prepared a cost estimate, and is recommending the Town pay for all material and a portion of the labor for a total of $24,000. Fairway Condominiums would pay for $5,000 of the labor costs, for a total project estimate of $29,000. Construction may begin within 30 days, and by utilizing the above described route, Miles Cottages should not experience any loss of business attributed to this project. Stating that the cost -sharing approach is in everyone's best interest, the Committee recommends entering into an agreement for the 8" water line extension, authorizing a 1996 budget amendment in the amount of $24,000±. FIRST STREET STORM SEWER PROJECT - REOUEST TO BID. Staff requested and received, authorization to bid the storm sewer project; staff will return to Committee with actual bid prices. DRAINAGE EASEMENT, HIGHWAY 34/PARRS SHOP - REOUEST BY CDOT. Director Linnane reported that a year ago, CDOT requested a drainage easement along the east property line of the Parks Shop. During construction, utility complications arose with the installation of the proposed culvert due to a significant electric vault located in the existing easement. CDOT/Town staff determined the culvert location needed to be relocated across the middle of the Parks Shop lot. Since the construction timetable was nearing the summer tourist season, CDOT installed the culvert without a Town easement. Through negotiations, both entities have reached agreement, and Town Attorney White prepared language to be included in the Agreement. In brief, the Town will have the right to build structures over the culvert if necessary. The Committee recommends approval of the drainage easement. CDOT HIGHWAY 7 WIDENING PROJECT. Carriage Hills Outlot E Easement. The proposed Hwy. 7 Widening Project requires fill material to be placed on Outlot E which is owned by the Town. CDOT is requesting an easement for this fill material at the northeast corner of Carriage Dr. and Hwy. 7. The fill material will be placed on approximately 5,000 sq. ft. of wetlands. The law requirfes that this . ofthen wetlands must be replaced with 5,000 sq. wetlands. CDOT is requesting that the middle pond of Outlot D (Town -owned), just east of Outlot E, be the location eof the mitigated wetlands. The south bank of the pond, large thistle patch, would be ideal for the wetlands. The Committee recommends approval of the Easement, ed and the proposed mitigated wetlands of Outlot D, Present BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 26, 1996 - Page 4 Utility Study - Request Authorization to Proceed with Design. Public Works Director Linnane reviewed the Utility Study of the water and electric lines that will be impacted by the roadway construction project. The study determined the extent of the impacts to the Town's water and electrical system and determined alternative methods to mitigate the impacts. Staff reported on anticipated relocation/replacement of affected water lines which are estimated at approximately $1,041,000. Kerry Prochaska/RMC also reviewed the methodology utilized in preparing the study and cost estimates. CDOT's total anticipated funding is $664,000±, and the Town's share is $377,000±. The study is being reviewed by certain CDOT departments, and Dave Forsyth, Project Manager, is reviewing CDOT's budget. At this time, CDOT has budgeted $700,000 for utilities, and cost estimates for water and electric will exceed budget estimates. The Water Dept. is researching their budget for additional cost -sharing funds due to the significance of this project and opportunity to improve the system, therefore, the Town may possibly finance more than their share of the work. Mr. Prochaska reviewed the electric portion; however, this item will be considered by the Light and Power Committee. The Committee recommends staff be authorized to proceed with design for the water portion of the study. Water Main Design and Construction Management Scope of Services - Request Approval. RMC submitted a scope of services in the amount of $102,630 for said water main design and management. The Town's share is $37,152.06, and CDOT's is $65,477.94. The emphasis of the water utility upgrade is to replace the existing water mains in the Highway 7 corridor with a new single 12" water main prior to highway construction. The project includes 10,400' of new ductile iron pipe. Approximately 29,000' of existing 2", 4" and 8" water main will be abandoned along the highway corridor after completion of the new main. CDOT has not yet approved this scope of services. The Committee recommends approval of the Scope of Services for design and construction management, funding the project in the 1996 Budget. The goal is to design the project by November, with construction to begin December. RIVERWALK RETAINING WALL - APPROVAL OF CHANGE ORDER. This Project was initially approved January 25, 1996 with a not -to - exceed expenditure of $20,000. Due to additional work, $8,625 was expended with a change order. Sufficient funding is available in the budget, thus the Committee recommends approval of the change order in the amount of $8,625. REPORTS. The Committee reviewed the Customer Service Response for August. Highway 7 Widening Project. A citizen meeting was held September 19 to gather citizen comments (over 100 residents attended). Five primary points were identified: concern with increasing speed limits on Hwy. 34 (this item will be referred to the Public Safety Committee), pedestrian system and crossings, school strategy during the construction months of Mar. -May (assigned to Trustee Baudek), the south end shift, westerly of the right-of-way, and proposed elevation of the bike path. Director Linnane is examining these five points, including cross bars with signage at various locations. The EPSD has started their utility relocation efforts, BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - September 26, 1996 - Page 5 and the Water Dept. will begin in Nov./Dec., and continue to April 1 when widening of the road will begin. CDOT anticipates extending into the summer season. Staff urged residents to meet with the Town to view the construction documents and be informed on how/if the Project may impact them. Trustee Barker noted that there is a perception that the speed limit has increased on Hwy. 34 and requested the Public Safety Committee look into this complaint. There being no further business, Chairman Doylen adjourned the meeting at 9:58 a.m. cue �C e ,mac_/ Vickie O'Connor, CMC/AAE, Town Clerk OCT 8 1996 TOM OF F.STES ff; BOARD OF T v'STEE.5