HomeMy WebLinkAboutMINUTES Public Works Committee 1996-07-25BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee
July 25, 1996
Committee: Chairman Doylen, Trustees Barker and Hix
Attending: Trustees Barker and Hix
Also Attending: Town Administrator Klaphake, Public Works
Director Linnane, Construction and Public
Facilities Manager Sievers, Deputy Clerk Kuehl
Absent: Chairman Doylen
Trustee Hix called the meeting to order at 8:05 a.m.
HIGHWAY 7 UTILITY STUDY, HIGH DRIVE MAIN EXTENSION, GLACIER PLANT
REHAB - REQUEST APPROVAL OF SCOPE OF SERVICES
Rocky Mountain Consultants has submitted the following proposals:
1. Highway 7 Corridor Utility Study to evaluate the effects of
the Highway 7 reconstruction on the existing town water and
electric utilities at a cost of $11,030. Director Linnane
explained a similar study was done for the Highway 34 project
which was reimbursed by the State, and it is anticipated this
project cost will also be reimbursed. The Committee
recommends approval of this Scope of Services in the amount of
$11,030.
2. High Drive Heights Water Looping Project field survey, design
and easement preparation for installation of an 8" main to
replace the existing undersized water main at a cost of
$11,500 for design and construction management (9-14 of
estimated construction cost) and $1,300 for easement
preparation for a total of $12,800. Director Linnane
explained that this project was planned for 1997 but
rescheduled because of the High Drive Water Agreement. The
Committee recommends approval of this Scope of Services in the
amount of $12,800.
3. Glacier Creek Water Treatment Rehabilitation Scope of Services
at a cost of $15,100. Director Linnane explained that the
1996 budget is adequate to cover these expenses and that this
proposal includes inlet structure design modifications,
chemical rapid mix installation, chemical reaction retrofit
into the sedimentation basin, piping revision, appurtenant
chemical feeders, mechanical piping and electrical, bid and
contract preparation, and construction observation.
Construction is anticipated for October 1996 at a cost of
$95,000. The existing 1996 budget contains $75,000, with the
possibility of the additional $20,000 being financed through
a budget amendment at the end of 1996 if the approved 1996
budget is not adequate. The Committee recommends approval of
this Scope of Services in the amount of $15,100.
MEMORIAL GARDENS - REQUEST FOR LAND DONATION
Administrator Klaphake explained that the Town sold Parcels 1-5 to
the Estes Valley Memorial Gardens. The cemetery was scheduled to
purchase Parcel 6 in December 1996 for a cost of $11,603. The Town
has been asked to donate that Parcel in exchange for the guarantee
that land will not be resold but used as a buffer and that no trees
will be cut. It was explained that this request should have been
routed to Light & Power, as the actual sale of the land was through
the Light & Power fund, but that a recommendation from the Public
Works Committee is acceptable. Ron Harvey, Director of the Estes
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee, July 25, 1996 - Page 2
Valley Memorial Gardens, reported on the financial condition of the
cemetery which includes a perpetual maintenance fund, and the
donation of Parcel 6 will increase the funds available to invest in
property improvement. Administrator Klaphake noted that the Town
Attorney has reviewed this request and reported this request is
well within the rights of the Town to grant. The Committee
recommends approval of the donation of Parcel 6 to the Estes Valley
Memorial Gardens.
MUNICIPAL BUILDING EXTERIOR IMPROVEMENT PROJECT
The 1996 budget contains a $35,000 line item for repair and
refinishing to the stucco finish and wood trim of the Municipal
Building. Manager Sievers reported that one bid was received from
Western Waterproofing of Aurora, Colorado, in the amount of
$44,942.00. This includes placement of an elastomeric and acrylic
material which will provide an ultraviolet and waterproof finish,
resistant to extreme temperature fluctuations with a 10 year
warranty. This project should not warrant the blockage of any
parking/access area surrounding the building. The bid is $9,942
over budget; however, a contingency in the second floor remodeling
budget is expected and would be sufficient to cover this amount.
This would not affect the overall budget or ability to complete the
other work required. Manager Sievers explained that repair to the
plywood panels is needed, and will be financed through normal
maintenance accounts. The Committee recommends approval of the bid
for $44,942.00 from Western Waterproofing for repair and refinish
of the Municipal Building. The project will start immediately
following Town Board approval, with anticipated completion within
40 days.
REPORTS
The Committee reviewed the Customer Service Response Report for
June.
Highway 34 Project Update: Curbing is being installed along
Highway 34. The project completion is expected within three weeks.
Director Linnane stated that the Town will be working with the
contractor on a separate project involving the Bike Path.
Lake Estes Causeway Trail Grant Application Update: Director
Linnane reported the State is preparing a contract to delegate
funds totaling $163,560 to the Town for this project. The money
may be available following a proposed amendment change to the State
Transportation Plan. This is tentatively expected by October 1, so
that construction can possibly start this year.
US West Citizen Complain Hotline: U.S. West is finalizing their
construction in the Estes Valley and has supplied a hotline number
for citizens needing further assistance for repairs/cleanup,
including damage to utility lines, driveways, landscaping,
culverts, signs, sidewalks. The number is 1-800-883-6187. All
calls will be forwarded directly to the construction management
office for attention.
Trustee Hix adjourned the meeting at 8:35 a.m.
Tina Kuehl, Deputy Town Clerk
AUG 1 3 1996
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