HomeMy WebLinkAboutMINUTES Public Works Committee 1996-08-22BRADFORD PUBLISHING GO.
RECORD OF PROCEEDINGS
`'Public Works Committee
August 22, 1996
Committee: Chairman Doylen, Trustees Barker and Hix
Attending: Chairman Doylen, Trustee Barker
Also Attending: Public Works Director Linnane,
Construction/Facilities Manager Sievers, Clerk
O'Connor
Absent: Trustee Hix, Administrator Klaphake
Chairman Doylen called the meeting to order at 8:00 a.m.
GLACIER CREEK WATER TREATMENT PLANT REHAB PROJECT - REOUEST
APPROVAL TO NEGOTIATE SOLE SOURCE PRICE.
RMC competitively bid two minor construction projects at the
Glacier Creek Facility, both of which were awarded to Benson
Construction. Benson Construction is a specialist in the water
treatment plant field. Staff is requesting approval of a
negotiated contract (sole source) with Benson based on: the scope
and magnitude of the new project, and, should negotiations be
successful, at least a month could be saved in the bidding process
which would allow for construction in the Fall (resulting in lower
unit prices by avoiding winter construction). There were no local
bids received with the other two construction projects. The
Committee recommends approval of the request based on rational as
presented. Should negotiations fail, staff will return to the
Committee for further action.
FIRST STREET STORM SEWER - REQUEST TO PRESENT DESIGN SCOPE OF
SERVICES DIRECTLY TO TOWN BOARD SEPTEMBER 10, 1996.
The 1996 Budget contains $113,000 for the construction of a storm
sewer system from Highway 7, along First Street, to Highway 36.
Due to the upcoming CDOT Highway 7 project, staff desires to
complete the storm sewer installation prior to the highway
construction. The time schedule is as follows:
♦ Present the Scope of Services to the Town Board September
10.
♦ Request authorization to bid the project at the September
26 Public Works Committee meeting.
♦ Public Works Department to present the bids at the Public
Works Committee meeting on October 24.
♦ Award the bid at the Town Board meeting November 12.
♦ Construction start-up November 13.
By following this time schedule, five weeks can be saved, which is
critical due to frost conditions. The Committee recommends
approval to the request to submit the Design and Scope bids
directly to the Town Board September 10, 1996 only if said bids are
over $5,000.
1996 STREET IMPROVEMENT PROJECT - ACCEPTANCE OF LOW BID.
Bid packages for the asphalt overlay portion of the Street
Improvement Project were sent to the following:
Bituminous Roadways, Longmont No bid
Connell Resources, Ft. Collins $ 98,941
Coulson Excavation, Loveland 106,825
Western Mobile, Boulder 109,545
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee - August 22, 1996 - Page 2
The low bidder was Connell Resources and this contractor has worked
on previous Town projects. The Street improvement Project includes
the striping, slurry seal and asphalt work; the striping and slurry
seal bids were previously awarded. The candidate streets include:
Baldpate Court
David Drive
Park View Lane
Valley Road
Fall River Court
Lexington Lane
Peak View Drive
Fawn Lane
Larkspur Drive (z)
Stanley Circle Drive
Staff is requesting to spend the remaining budget to include as
many more streets as possible, while not exceeding the budget. The
Committee recommends accepting the low bid in the amount of $98,941
submitted by Connell Resources, authorizing staff to include as
many streets as possible, while not exceeding the budgeted amount.
FUEL TANK ABANDONMENT PROJECT - APPROVAL OF CHANGE ORDER.
The Town requested the following work be added to the contract
agreement:
1. Install 1,000 gal. sand and grease interceptor for the
Fleet Maintenance Shop floor drain system with connection
to UTSD (complies with discharge regulations).
2. Re -align 140' of the Water Shop's sanitary sewer line to
help prevent winter freeze-up.
3. Additional asphalt removal and preliminary grading around
the east end of the Fleet Maintenance Shop to help
improve drainage.
4. Excavation and disposal of 60± cubic yards of diesel -
contaminated soil.
5. Import and placement of fill beyond the limits of the
fuel tank excavation.
6. Negotiation of the asphalt unit price with another
contractor (not Flint Construction), which allowed an
additional tonage of asphalt paving.
As this project bid came in drastically under budget, staff took
the opportunity to add the aforementioned items. Staff does not
anticipate any additional change orders. The extent of the change
order is estimated at $10,500 which would be funded as follows:
$8,300 Fuel Tank Project
2,200 Water Fund
The Committee recommends approval of the change order in the amount
of $10,500±, funded as stated above, commending Manager Sievers in
negotiating and obtaining a reduced asphalt price.
REPORTS.
The Committee reviewed the Customer Service Response Report for
July.
The CDOT Highway 34 and Elkhorn Avenue Projects are now complete.
Staff received minimal complaints and the projects were successful.
Concerning the CDOT Highway 7 Project, CDOT anticipates a February
bid date with bids due in March, and construction start-up April
1st. Therefore, Public Works is anticipating utility work between
December -March. The Committee will be reviewing the design scope
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee - August 22, 1996 - Page 3
of services in September.
Director Linnane briefed the Committee on the Lake Estes Causeway
Trail Grant Application. The Town Board will be considering an
agreement with CDOT for a $164,000 ISTEA Grant at their meeting
August 27. Staff is relatively confident that the grant will be
approved. Maps were displayed and discussed, including a bridge
across the dam.
There being no further business, Chairman Doylen adjourned the
meeting at 8:34 a.m.
Vickie O'Connor, CMC/AAE, Town Clerk
1w:iY•
AUG 2 7 1996
T`.Ti.JFESTES€'r„
E.;:,r, f) O T t i