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HomeMy WebLinkAboutMINUTES Public Works Committee 1996-03-28BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS âś“Public Works Committee March 28, 1996 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Const./Facilities Manager Sievers, Street Supt. Speedlin, Water Supt. Goehring, Clerk O'Connor Absent: Public Works Director Linnane Chairman Gillette called the meeting to order at 8:00 a.m. DOWNTOWN PARKING MANAGEMENT PLAN - SIGNAGE. Administrator Klaphake reported that the Parking Management Plan includes new signage. Existing signage was pedestrian oriented and staff believes the new signage can be improved in the parking lots and the downtown intersection. As samples, staff presented photographs taken of various directional/informational signs in Denver. With a colored background, and perhaps a silhouette of the mountains, and a village outline in the forefront, the signs would be more noticeable and legible. Due to wind, double posts may be required for installation. Staff is considering 3-4 directional signs, plus an additional 126± for the "Clancy" system. A dark background with white lettering to match the Streetscape is being considered. EPURA has budgeted funds for the purchase of new signs. The Committee recommends staff be authorized to proceed with the Signage Plan. TREE CITY USA PROGRAM - REQUEST SUPPORT. In a memorandum dated March 6, 1996, Dan Speedlin and Tim Rische reviewed the Tree City Program which is designed to recognize communities that effectively manage their public tree resources and encourage the implementation of community tree management. This proposal was precipitated by local residents and/or civic organizations. The Program contains four requirements: 1. Establish a Tree Board. Staff suggests appointing three people from the Parks Dept., three from EVIA, and one from the Public Works Committee. Yet to be determined are term limitations, and activation date for the Board. 2. Prepare a tree ordinance. A draft was prepared and submitted. 3. Establish a community forestry program with an annual budget of at least two dollars/capita. The budget item is presently included in the Parks maintenance budget under new plantings, etc. Staff would monitor the specific costs to provide accurate data on these expenditures. 4. Observance of Arbor Day. In meetings with EVRPD and the School District, the suggested approach is to plant two trees at the new Youth Center with involvement of elementary school children (possibly third grade students). The Parks Dept. would donate $250 for the purchase of two 5-6' evergreen trees. The event would occur in May. EVIA intends to observe Arbor Day by donating trees for the Lake Estes Hike/Bike Trail. EVIA volunteers will plant and maintain these trees. The Committee recommends approval of the Tree City USA Program, BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 28, 1996 - Page 2 effective with this year's budget, directing Town Attorney White to prepare the Ordinance. UTILITY EASEMENT FOR LOT 3, BLOCK 9, COUNTRY CLUB MANOR ADDITION - REOUEST FOR TOWN TO VACATE. The Owners of Lot 3, Block 9, Country Club Manor, Ronald and Patricia Kayne are requesting the Town vacate a utility easement as a house, constructed in 1946, extends into the easement by approximately 3'. There is no objection from the Water Dept. nor other affected utility companies. Bill Van Horn, Owner's representative, reported that when the survey was conducted, it revealed that the house was relocated in the easement. All utilities are in place and there is no possibility of there being future need for this easement. The request will clear the title. Following discussion, the Committee recommends approval of the request, with the Owners to pay all Town Attorney fees, directing Town Attorney White to prepare the Ordinance. REPORTS. The Committee reviewed the Customer Service and Water Reports for February. Accountable water is down due to snow which affects access to the meter readout. Next month's readings will be high and then they should level out. CDOT Update: Highway 34/Elkhorn Avenue. Bids were received and opened March 7. Coulsen Excavating was the apparent low bidder. A tentative schedule for construction is April 8 - May 29. The State awarded the Contract and issued the Notice of Award. A pre -construction meeting was held March 26 with all affected agencies. Reference telephone numbers for Roger Tanner, Project Engineer/CDOT (667-4670), and the Jack Sullivan/Public Information Officer for the Contractor (667-1297) were provided. CDOT's estimation process was well designed and their prices accurate. This Project is very complex as it includes water main and PSCo main relocations. The notice to proceed will be issued April 1; however, staff believes the relocations will add 3-4 weeks to the time schedule, making it unlikely the Contract will meet the June 30 completion date. The Estes Park Sanitation District must make approximately 16 repairs on Elkhorn; these spot digs will be 5' deep and work is to begin next week and be completed by May 1. As these projects are closely related, the Contractor may begin paving at the west end of Elkhorn, working east. Coulsen has requested the Town exchange the night-time paving in June for daytime paving in May. The Committee did not object to this exchange; however, strict compliance is to be maintained concerning the holiday and weekend work. If work extends to the Memorial Day Weekend, the Contractor is to revert to Plan A (night paving in June). Public notification is via KRKI (interview session w/staff), and public bulletin board located in the Municipal Building. Trustee Doylen suggested a "fax tree" be implemented to keep Trustees abreast of the construction process. Questions on these projects are to be referred to Manager Sievers. Highway 7. CDOT anticipates advertising this Project in February, 1997, and bidding in March, with work to begin in April, 1997. CDOT is involved in right-of-way acquisition which they anticipate finalizing in mid -summer, 1996. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - March 28, 1996 - Page 3 Lake Estes Hike/Bike Trail. The Committee reviewed a letter from Mountain Constructors stating they expect to perform warranty work in the Spring of 1997. Should a major problem occur that could be dangerous to cyclists and pedestrians using the path, the company would perform repairs at that time. Performance bonds are in effect until the warranty period expires. Staff will consult with the EVRPD to determine whether other problems exist. Personnel. Russ Franklin/Parks Dept. was recently involved in an accident while working near the Parks Shop. Following a brief stretch in the hospital, Russ is now recuperating at his home. Following completion of all agenda items, Chairman Gillette adjourned the meeting at 8:43 a.m. Vickie O'Connor, CMCJAAE, Town Clerk The following information was made available following the March 28, 1996 Public Works Committee meeting: The Spruce Drive Bridge Rehabilitation Project will begin Monday, April 1 and will continue for approximately 5 weeks. The Tregent Parking Lot will be closed and one lane of the bridge will be closed at any given time for construction. The Contractor is G. L. Hoff.