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HomeMy WebLinkAboutMINUTES Public Works Committee 1997-01-23BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee January 23, 1997 Committee: Chairman Doylen, Trustees Barker and Hix Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Streets/Park Superintendent Speedlin, Deputy Clerk Kuehl Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. ELKHORN AVENUE TREE REPLACEMENT PROJECT - REQUEST TO PROCEED Street/Parks Superintendent Speedlin explained that, due to frosts and harsh winters, 59 Ash trees have been lost; 28 in sidewalk tree grates; 19 in planting beds; 4 at the Conference Center; and 8 in other miscellaneous areas. Superintendent Speedlin's consultations with District Forester Mike Babler, Asst. Mike Hughes, and CSU Horticulture Professor Jim Klett have resulted in the following recommendations: "Pat More" Green Ash, and Hackberry in the tree grates, and Aspen, Shubert Chokecherry, and Conifers in the planting beds. Forester Babler explained that continual experimentation is the best approach to determine the appropriate species for the area. Speedlin explained that there are many varieties of Ash trees; the existing Town Ash trees are summit, marshall seedless, and seedless. Chairman Doylen commended Speedlin's on -going efforts. The Committee recommends Staff replace the trees where necessary following the above recommendations. Planting should begin by May 1 and completed within one week. MARYS LAKE WATER PLANT SCADA REPROGRAMMING - REQUEST TO PROCEED Director Linnane explained that the existing SCADA system was provided and installed by Motorola and is now six years old. The 1997 budget includes $23,000 for the necessary reprogramming at the Marys Lake Water Plant. Motorola has submitted a cost of $21,600. The reprogramming will include a backwash control to shut down the process valve in an emergency, an access security code to avoid program access by ambient radio waves, and will increase the power and effectiveness of the software/hardware equipment. Motorola's scope includes software upgrade, hardware chip retrofitting, and 2 weeks of on -site personalized programming. Administrator Klaphake explained that the SCADA equipment is very cost effective and avoids round-the-clock staffing. The Committee recommends approval of the Marys Lake Water Plant SCADA reprogramming at an estimated cost of $21,600. 1996 VALLEY ROAD WATER MAIN PROJECT - REQUEST APPROVAL of A CHANGE ORDER Director Linnane explained that Kitchen & Co. has submitted the following change order for the 1996 Water Looping Project along Valley Road: 7 3/4" service tap 53'-3/4" "K" copper 7-water service reconnects $1, 148 1,113 840 $3,101 This is a final change order for this project. Total change orders have amounted to approximately $6,000, 3% of the total project. The Committee recommends approval of the change order from Kitchen & Co. totaling $3,101. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, January 23, 1997 - Page 2 CASTLE MOUNTAIN/FALL RIVER RD. INTERSECTION - REQUEST TO PROCEED WITH INTERSECTION IMPROVEMENT Director Linnane explained that Staff is requesting approximately $47,000 for improvements at the Castle Mountain/Fall River Rd. intersection, which Staff rates as one of the most dangerous within Town limits along a state highway. The intersection is located inside a curve, and because of a rock cliff at the northeast corner, the maximum site distance is 200 ft. The removal of 2,000 cu. yds. of rock abutment will result in an increased site distance to 450 ft., which will comply with recommended standards of 400 ft. No utilities are located immediately adjacent to the rock, the removed rock will be used in other projects, and only minor traffic delays will be expected. Bids were received as follows: Kitchen & Co. Nytes Excavating Miscellaneous/construction mgmt. $ 32,000 $ 40,447 $ 15,000 This project was not included in the 1997 budget; however, funding can be reassigned from the overlay project budget. The Committee recommends approval of the contract with Kitchen & Co. in the amount of $32,000, plus $15,000 for expenses, for a total of $47,000. LAKE ESTES HIKE/BIKE (CAUSEWAY) TRAIL EARTHWORK PROJECT - REQUEST APPROVAL OF LOW BID Director Linnane explained the Causeway Trail is being bid in two phases due to federal funding and the Davis Bacon Wage Rate, which is typically higher than the Estes Valley wage rate. Phase 1 consists of earthwork and miscellaneous, and Phase 2 consists of concrete, Wapiti Bridge, and miscellaneous. Phase 1 bids were received as follows: G.L. Hoff Company Mountain Constructors Miners, Inc. Scott Contracting, Inc. Duckels Construction, Inc. Connell Resources, Inc. Midtown Materials & Storage Co. Engineers Estimate $223,031.05 $243,589.00 $248,334.50 $258,265.00 $258,864.00 $268,000.00 $289,398.34 $257,310.00 The Committee recommends the Phase 1 contract be awarded to G.L. Hoff Company for $223,031.05. A study of G.L. Hoff's fill material unit prices indicate that the stockpile of fill material that was generated last Summer and Fall resulted in a savings of approximately $60,000. The proposed completion date is April 1. Phase 2 will begin in April with completion approximately June 1. The total cost estimate for Phase 1 and 2 is: Phase 1 $223,031 Phase 2 230,000 Design and Construction Mgmt. 44,760 Contingencies (5%) 25,000 $522,680 The maximum federal funding is $203,200 (40%), and the Town's share is estimated at $319,480 (60%). Director Linnane explained that the project is well within budget amounts since the CDOT to Town budgeted amount is 25%/75%. Administrator Klaphake reviewed the phases of the Lake Estes Trail. Facilities Manager Sievers and Director Linnane commended the efforts of Elaine Spencer, past Upper Front Range Transportation Planning Region Liaison for Estes Park, and Commissioner Jim Disney for their efforts in obtaining the funding for the Lake Estes Trail. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, January 23, 1997 - Page 3 PUBLIC WORKS/LIGHT & POWER DEPARTMENTS FURNITURE - REOUEST TO PURCHASE Director Linnane explained that the proposed remodel of the Public Works and Light & Power Departments' office will improve the professionalism and efficiency of the reception area. Two bids were received: Boulder Commercial $ 7,000 Markley Office Concepts $ 9,000 The Committee recommends approval of the bid from Boulder Commercial in the amount of $7,000. This cost will be shared with the Water and Light & Power Departments. REPORTS Highway 7 Project Update: Blasting for the water main work between Stanley Ave. and Dunraven St. will be complete by January 24. Installation of the water main from Stanley Ave. to the Legion Island will be complete by February 20. Work from Stanley Ave. south to Pinewood Dr. will be complete by April 15. The roadway widening will start May 1, which is a delay from the original April 1 anticipated start-up date. Chairman Doylen adjourned the meeting at 9:06 a.m. Tina Kuehl, Deputy Town Clerk JAN 2 8 1997 BOARD