HomeMy WebLinkAboutMINUTES Public Works Committee 1997-01-23BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
✓Public Works Committee
January 23, 1997
Committee: Chairman Doylen, Trustees Barker and Hix
Attending: All
Also Attending: Town Administrator Klaphake, Public Works
Director Linnane, Streets/Park Superintendent
Speedlin, Deputy Clerk Kuehl
Absent: None
Chairman Doylen called the meeting to order at 8:00 a.m.
ELKHORN AVENUE TREE REPLACEMENT PROJECT - REQUEST TO PROCEED
Street/Parks Superintendent Speedlin explained that, due to frosts
and harsh winters, 59 Ash trees have been lost; 28 in sidewalk tree
grates; 19 in planting beds; 4 at the Conference Center; and 8 in
other miscellaneous areas. Superintendent Speedlin's consultations
with District Forester Mike Babler, Asst. Mike Hughes, and CSU
Horticulture Professor Jim Klett have resulted in the following
recommendations: "Pat More" Green Ash, and Hackberry in the tree
grates, and Aspen, Shubert Chokecherry, and Conifers in the
planting beds. Forester Babler explained that continual
experimentation is the best approach to determine the appropriate
species for the area. Speedlin explained that there are many
varieties of Ash trees; the existing Town Ash trees are summit,
marshall seedless, and seedless. Chairman Doylen commended
Speedlin's on -going efforts. The Committee recommends Staff
replace the trees where necessary following the above
recommendations. Planting should begin by May 1 and completed
within one week.
MARYS LAKE WATER PLANT SCADA REPROGRAMMING - REQUEST TO PROCEED
Director Linnane explained that the existing SCADA system was
provided and installed by Motorola and is now six years old. The
1997 budget includes $23,000 for the necessary reprogramming at the
Marys Lake Water Plant. Motorola has submitted a cost of $21,600.
The reprogramming will include a backwash control to shut down the
process valve in an emergency, an access security code to avoid
program access by ambient radio waves, and will increase the power
and effectiveness of the software/hardware equipment. Motorola's
scope includes software upgrade, hardware chip retrofitting, and 2
weeks of on -site personalized programming. Administrator Klaphake
explained that the SCADA equipment is very cost effective and
avoids round-the-clock staffing. The Committee recommends approval
of the Marys Lake Water Plant SCADA reprogramming at an estimated
cost of $21,600.
1996 VALLEY ROAD WATER MAIN PROJECT - REQUEST APPROVAL of A CHANGE
ORDER
Director Linnane explained that Kitchen & Co. has submitted the
following change order for the 1996 Water Looping Project along
Valley Road:
7 3/4" service tap
53'-3/4" "K" copper
7-water service reconnects
$1, 148
1,113
840
$3,101
This is a final change order for this project. Total change orders
have amounted to approximately $6,000, 3% of the total project.
The Committee recommends approval of the change order from Kitchen
& Co. totaling $3,101.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee, January 23, 1997 - Page 2
CASTLE MOUNTAIN/FALL RIVER RD. INTERSECTION - REQUEST TO PROCEED
WITH INTERSECTION IMPROVEMENT
Director Linnane explained that Staff is requesting approximately
$47,000 for improvements at the Castle Mountain/Fall River Rd.
intersection, which Staff rates as one of the most dangerous within
Town limits along a state highway. The intersection is located
inside a curve, and because of a rock cliff at the northeast
corner, the maximum site distance is 200 ft. The removal of 2,000
cu. yds. of rock abutment will result in an increased site distance
to 450 ft., which will comply with recommended standards of 400 ft.
No utilities are located immediately adjacent to the rock, the
removed rock will be used in other projects, and only minor traffic
delays will be expected. Bids were received as follows:
Kitchen & Co.
Nytes Excavating
Miscellaneous/construction mgmt.
$ 32,000
$ 40,447
$ 15,000
This project was not included in the 1997 budget; however, funding
can be reassigned from the overlay project budget. The Committee
recommends approval of the contract with Kitchen & Co. in the
amount of $32,000, plus $15,000 for expenses, for a total of
$47,000.
LAKE ESTES HIKE/BIKE (CAUSEWAY) TRAIL EARTHWORK PROJECT - REQUEST
APPROVAL OF LOW BID
Director Linnane explained the Causeway Trail is being bid in two
phases due to federal funding and the Davis Bacon Wage Rate, which
is typically higher than the Estes Valley wage rate. Phase 1
consists of earthwork and miscellaneous, and Phase 2 consists of
concrete, Wapiti Bridge, and miscellaneous. Phase 1 bids were
received as follows:
G.L. Hoff Company
Mountain Constructors
Miners, Inc.
Scott Contracting, Inc.
Duckels Construction, Inc.
Connell Resources, Inc.
Midtown Materials & Storage Co.
Engineers Estimate
$223,031.05
$243,589.00
$248,334.50
$258,265.00
$258,864.00
$268,000.00
$289,398.34
$257,310.00
The Committee recommends the Phase 1 contract be awarded to G.L.
Hoff Company for $223,031.05. A study of G.L. Hoff's fill material
unit prices indicate that the stockpile of fill material that was
generated last Summer and Fall resulted in a savings of
approximately $60,000. The proposed completion date is April 1.
Phase 2 will begin in April with completion approximately June 1.
The total cost estimate for Phase 1 and 2 is:
Phase 1 $223,031
Phase 2 230,000
Design and Construction Mgmt. 44,760
Contingencies (5%) 25,000
$522,680
The maximum federal funding is $203,200 (40%), and the Town's share
is estimated at $319,480 (60%). Director Linnane explained that
the project is well within budget amounts since the CDOT to Town
budgeted amount is 25%/75%. Administrator Klaphake reviewed the
phases of the Lake Estes Trail. Facilities Manager Sievers and
Director Linnane commended the efforts of Elaine Spencer, past
Upper Front Range Transportation Planning Region Liaison for Estes
Park, and Commissioner Jim Disney for their efforts in obtaining
the funding for the Lake Estes Trail.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee, January 23, 1997 - Page 3
PUBLIC WORKS/LIGHT & POWER DEPARTMENTS FURNITURE - REOUEST TO
PURCHASE
Director Linnane explained that the proposed remodel of the Public
Works and Light & Power Departments' office will improve the
professionalism and efficiency of the reception area. Two bids
were received:
Boulder Commercial $ 7,000
Markley Office Concepts $ 9,000
The Committee recommends approval of the bid from Boulder
Commercial in the amount of $7,000. This cost will be shared with
the Water and Light & Power Departments.
REPORTS
Highway 7 Project Update: Blasting for the water main work between
Stanley Ave. and Dunraven St. will be complete by January 24.
Installation of the water main from Stanley Ave. to the Legion
Island will be complete by February 20. Work from Stanley Ave.
south to Pinewood Dr. will be complete by April 15. The roadway
widening will start May 1, which is a delay from the original April
1 anticipated start-up date.
Chairman Doylen adjourned the meeting at 9:06 a.m.
Tina Kuehl, Deputy Town Clerk
JAN 2 8 1997
BOARD