HomeMy WebLinkAboutMINUTES Public Works Committee 1997-05-22BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee
May 22, 1997
Committee: Chairman Doylen, Trustees Barker and Hix
Attending: All
Also Attending: Town Administrator Klaphake, Public Works
Director Linnane, Water Superintendent
Goehring, Facilities Manager Sievers, Parks
Supt. Speedlin, Parks Dept. Employee Risher
Deputy Clerk Kuehl
Absent: None
Chairman Doylen called the meeting to order at 8:00 a.m. To
accommodate the audience, the agenda was rearranged.
CHARLES HEIGHTS FIRE PROTECTION - REQUEST FOR TOWN FUNDED
IMPROVEMENT
Director Linnane explained that the Town received a petition from
the Charles Heights Association (CHA) on March 9, 1997, requesting
improved fire protection through water main improvements. A recent
house fire was difficult to fight because of low water pressure and
an inoperable fire hydrant. George Williford, 785 Spring St.,
expressed concern that in high winds the fire could have spread to
surrounding trees and houses. A 3" line, installed in the 1950's,
runs throughout most of the subdivision. Dona Williford, President
of the Association, requested the Town provide a loop connection
from the 12" main on Strong Ave. to the main on the corner of
Spring St. & Meadow Ln. Due to pressure zones, if the old 3" is
abandoned, Staff recommends the pipe would need to be replaced from
Riverside Dr. south without the pressure reducing valve to
alleviate the problem for the entire area.
Director Linnane distributed a tentative 10-year pipe replacement
and capital improvements list: Priority #1, leaking pipes;
Priority #2, drinking water and fire flow pressure problem pipes;
and Priority #3, fire protection pipes only, noting that Charles
Heights falls into the third priority of fire protection. A water
rate study recommended that $400,000-$500,000 be budgeted yearly
for these projects to avoid operating in a deficit. The Town will
follow the listed priorities, which will take approximately 12
years to accomplish, and that is a very optimistic schedule.
Charles Heights residents were informed that if they wish to
elevate their request to a higher priority, the cost of the project
would need to be funded by the residents and not by the town.
Administrator Klaphake suggested two options for the Association:
(1) Be patient with the long-term capital improvements program, or
(2) Fund the project with or without a Special Improvement District
which would assess each owner for the replacement of the water
main. Dona Williford requested a further meeting with Public Works
to discuss the options, and expressed gratitude to the Committee
for their time and consideration. The Committee recommends that
CHA either wait for their project to be constructed according to
the long-term plan schedule or privately fund the project; Staff
prepare a fire hydrant location map labeled with hydrant flowrates;
Staff train the Fire Dept. Volunteers on the use of this map; and
the Water Dept. color code the hydrants so that inadequate hydrants
are readily recognized. A meeting with CHA and Public Works was
scheduled immediately following the Committee meeting.
GREY FOX ESTATES UTILITY EASEMENT - OWNER REQUEST TO VACATE
Director Linnane explained that this request is to relocate the
current 20' wide utility easement. The owner of Lot 10 has agreed
to pay the sewer service relocation expense as well as the required
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RECORD OF PROCEEDINGS
Public Works Committee - May 22, 1997 - Page 2
attorney fees. The Committee recommends approval to relocate the
utility easement as described and authorizes the Town Attorney to
prepare an ordinance.
LAKE FRONT ST. & PARKING LOT RECONSTRUCTION - REQUEST APPROVAL TO
PROCEED
Facility Manager Sievers explained that this parking lot is Bureau
of Reclamation property managed by EVRPD. To complete this project
by July 4, a partnering project with Connell Resources is
requested. The contractor will supply unit prices. Connell has
provided competitive, quality work on many Town projects during the
past eight years. EVRPD Director Gengler noted the District has
approved the layout of the parking lot, which is a major access to
the Lake Estes Trail. It will provide 48 parking spaces, 2 for
handicapped. The area is 60' wide with a 24' drive lane, and a 75'
wide section surrounding the cul-de-sac area at the entrance.
Vehicle turnaround at the dead-end section of the lot will require
a three- to four -point turn. The Rec District will provide a
Maintenance Agreement to include all maintenance and snow removal.
Trustee Hix suggested that for safety purposes street lights be
considered. This will be discussed with the Light & Power Dept.
The Committee recommends approval of an agreement with Connell
Resources for $49,560, plus 15% contingency, equal to $55,000 for
construction of the parking lot on Lake Front St. and Lake Estes.
PARKS DEPT. VEHICLES - REQUEST APPROVAL OF BUDGETED ITEMS
Director Linnane requested approval for the purchase of two
vehicles. Bids were received from the only Cushman franchised
dealer in the area, L.L. Johnson Distributing Co., for a three -
wheel turf truck with dump body, $12,604.00, and a truck with full
cab and electric/hydraulic dump body and lift, $18,818.00 less a
trade-in of $1,800.00. Parks Dept. Employee Rische explained that
$13,500 was budgeted to purchase the three -wheel truckster. The
current 1985 truckster will be retained and retrofitted with a
spreader tank since the trade-in is estimated to be less than
$1,000.00. The budget contains $19,500 for replacement of the 1988
4-wheel drive truck, which has 11,736 miles. This truck is a
specialized heavy duty mini truck with an enclosed cab for year
around use, narrow wheel base, and scissor lift. Trustee Hix
requested that the reasons for receiving only one bid be explained
to the Town Board. The Committee recommends approval for purchase
of the turf truck at $12,604.00 and the full cab truck at $18,818,
less $1,800 trade-in from L.L. Johnson Distributing.
WATER DEPT. POLICY MANUAL - REQUEST FOR APPROVAL
Director Linnane reported that the Water Dept. Policy and Procedure
Manual consists of items removed from the Municipal Code in an
effort to streamline the Code. The manual was reviewed noting some
of the proposed changes:
♦ Size of Service Tap. Service line length greater than 500'
may warrant a 1" (changed from 3/4") diameter service line.
♦ Mains; Extension and Repair. (1) This item was in the design
standards previously. (4) "As built" was always an
unwritten policy, now in print.
♦ Use; Unlawful Acts. Added to dissuade people from turning on
fire hydrants for irrigation, etc. The fine was increased
from 25% or $250 to 50% or $500, whichever is greater.
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RECORD OF PROCEEDINGS
Public Works Committee - May 22, 1997 - Page 3
♦ Contract Line Extension Policy. Item added: (b) The Town
reserves the right to charge the entire contract line
assessment for any new subdivision at the time of the issuance
of the first building permit in said subdivision.
• Meter Read -Out Requirements. The meter read-out should be
located next to the electric meter. This was always an
unwritten policy, now in print.
• Connection Charge. A fixture audit prior to demolition will
be requested to determine new construction fees. No credit
for removed fixtures will be allowed without an audit.
♦ Property Use Change. This item was added to require the
consumer to inform the Town when the use of the property
changes from residential to commercial, etc., as additional
connection charges may need to be assessed.
The Committee recommends approval of the Water Dept. Policy and
Procedure Manual and that the Manual be adopted by reference during
the Municipal Code revision process.
STREET DEPT. CHIP SEAL - REOUEST TO PROCEED WITH TEST PROJECT
Director Linnane requested the 1997 Street Improvement Project
include a 21,500 sq. yd. test of Chip Seal on the following
streets: Aspen Ave., Castle Mountain Rd., Driftwood Ave., First
St., Fourth St., Hillside Ln, and Park View Ln. Chip Seal has been
used in the past, and provides extra traction using a larger rock
aggregate size. Technology improvements in this process have
eliminated the flying rock problem through a fogseal process which
bonds the rock to the asphalt. Bids were requested from three
contractors including Bestway Paving and Western Mobile, and one
bid was received from A-1 ChipSeal Co., Broomfield. The price of
$1.10 per sq. yd. is competitive with slurry seal and the work can
be completed by late June. The Committee recommends approval of
the bid from A-1 ChipSeal Co. for $23,650. Chairman Doylen
commended Staff for pursuing various techniques for street
improvement, taking into consideration street location and
condition. The remaining budget, $79,350, will include the overlay
portion of the Street Improvement Project in September.
REPORTS
The Committee reviewed the Customer Service Response Report for
April 1997.
Highway 7 Project Update: Coulson Construction will provide weekly
faxes to all business owners and residents who request this service
regarding construction updates, and conduct weekly meetings to
facilitate concerns. Anyone wishing further information can
contact Coulson directly at 667-1297.
River Clean Up Week: Director Linnane noted the Town provided two
trucks, six Town employees, and partial cost for the bar-be-que.
All volunteers were commended for their efforts.
US West Update: The trenching contractor for US West may be
contacted at 224-7574 to report all phone lines which have yet to
be buried. US West may be contacted directly at (970) 350-2944 for
any other concerns.
Chairman Doylen adjourned the meeting at 9:54 a.m.
MY 2 7 1997
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Tina Kuehl, Deputy Town Clerk