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HomeMy WebLinkAboutMINUTES Public Works Committee 1997-07-24BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee July 24, 1997 Committee: Attending: Chairman Doylen, Trustees Barker and Hix Chairman Doylen, Trustee Hix Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Water Supt. Goehring, Const. Manager Sievers, Ass't. Street Supt. Johnson, Clerk O'Connor Absent: Trustee Barker Chairman Doylen called the meeting to order at 8:00 a.m. and announced the Agenda sequence would be amended to allow a "consent format" for Items 8 through 12 listed below. Administrator Klaphake reviewed each item, and the Committee recommends approval of Items #8 through 12 as presented. 1. STREET DEPARTMENT 1-TON SNOWPLOW PURCHASE. In a memorandum dated July 23, 1997, reported on the following bids: Burt Chevrolet Rains Motor Co. Transwest Trucks Hajek Chevrolet Fogle GMC AUTHORIZATION TO Fleet Manager Shanafelt $38,840.41 38,746.00 39,900.00 40,477.00 No response The budgeted amount is $46,000. Ass't. Johnson explained that employees tested a Ford truck owned by the YMCA and this vehicle, as well as other makes and models, did not meet job and/or driver requirements. The Chevrolet was stronger structurally, and had the necessary power. He also confirmed the specifications were written for a competitive bid. Rains Motor Co. did not meet 6 specs. The Committee recommends accepting the Burt Chevrolet bid in the amount of $38,840.41. 2. BIG HORN DRIVE WATER LINE - APPROVAL OF SCOPE OF SERVICES AND BIDDING PROCEDURE. Director Linnane reported that approximately 700' of steel 8" water main will be replaced with a 12" line at the upper portion of Big Horn Dr. This site is a maintenance problem area. RMC has submitted a scope of services in the amount of $7,270. Total construction cost, including repairing the road, is estimated at $51,400. In addition, staff is negotiating with Kearney & Co. to reach an acceptable unit price, that matches or is comparable to the 1996 unit price. If negotiations are not successful, this project would be bid out with the results being returned to the Committee for additional review. The Committee recommends approval of RMC's Scope of Services in the amount of $7,270, authorizing staff to continue negotiations with Kearney for the unit pricing. Should negotiations fail, staff is authorized to solicit bids. Staff was directed to contact other utility agencies to determine whether there is mutual gain in performing any of their work in this area during the same construction period. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 2 3. SOUTHERN INTERCONNECT PROJECT (BLUEBELL DR.) - AUTHORIZATION TO ENTER INTO COST -PARTICIPATION AGREEMENT. RMC, on behalf of Jerry Solomon/Prospect highlands Subdivision, is requesting cost participation from the Town on construction of a water line that would interconnect the Marys Lake Water Treatment Facility pressure zone into the Prospect Estates and Peak View areas. Approval would allow for improved water flow in the area, elimination of pumping costs and pressure loss in the water system during pump operation, and better system operation. The level of Town participation is proposed at 84% of the construction cost based upon the conclusion that the Prospect Estates water system has existing benefits which offset the benefits of the new 8" water main extension. The developer would provide 16% of the construction cost, obtain an easement across the Watson property, and design and construction -related engineering services. Staff time would be minimal; benefits well exceed the expense. Director Linnane added that during peak periods, the water system cannot keep up with demand; with the interconnect, water pressure could be increased, the existing pump station and tank would be abandoned; affected residents would be removed from the pump rate; and fire protection to the east would be increased. The cost estimate for 1,000 1.f. is $55,000 of which $47,000 would be paid by the Water Dept. Although this project is not budgeted, it could be funded from excesses in the Hwy. 7 fund. The project is a significant portion of the Water Master Plan, and staff time would be minimal, thus staff is in favor or proceeding. Construction will cross the Watson property and Mr. Watson will not be required to share in the cost of the new water line. If Mr. Watson desires to obtain Town water, he could do so by purchasing a water tap. The Committee recommends approval of the Agreement. 4. SPUR LANE WATER LINE EXTENSION AGREEMENT (Revised) - APPROVAL. Director Linnane reported that the Committee previously approved oversizing of the Spur Lane water line, plus reimbursement for the second party, consisting of five property owners (Dersham, Sishler, Friehe, Donhowe, and Sully). The Second Party is now seeking approval for reimbursement from potential private property owners desiring to connect to the new line in the amount of $2,834.50/ea. (adjacent five lots, not originally included in the Second Party extension). The term of the Agreement is for twenty years. The Committee recommends approval of the Revised Agreement as presented. 5. AUGMENTATION PLAN - NEGOTIATIONS & SETTLEMENT OF SCOPE OF SERVICES. The RMC Water Rights Group in Longmont submitted a total project estimate of $23,600. Staff explained that the Augmentation Plan is now in the Court system, and deadlines have been met. There were five oppositions (NCWCD, State & County Water Courts, NPS, and the Big Thompson Water User Group), and all were considered standard as they were merely seeking additional information. The Scope of Services includes engineering work to satisfy all the objectors and BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 3 to obtain stipulations from them, prima facie trial in Water Court should that be recommended by the attorney or water judge. Staff's goal is to obtain a decree approved by the Water Court late this year or early next year. If the estimate is greater than $23,600 it will be returned to Committee for further consideration. The Committee recommends approval of the Scope of Services Estimate of $23,600 submitted by RMC. There is no legal component added at this time. 6. HWY. 7 WATER MAIN PROJECT - APPROVAL OF FINAL CHANGE ORDER. Staff summarized the change orders, reporting on the following costs of $1,110, $8,500, and $1,615.04 for a total change order cost of $37,629.86. The Town's portion is $11,633.94 and CDOT's portion is $25,995.92. Staff anticipates these are the final change orders for this project. The Committee recommends approval of the Change Orders. 7. BLUEBELL DRIVE WATER MAIN PROJECT - APPROVAL OF CHANGE ORDER. A change order in the amount of $1,729.00 for extra fittings used on this project was reviewed. This is the first change order, and staff expects an additional change for repair of the gravel road ($3,500±). The Committee recommends approval of the Change Order in the amount of $1,729 submitted by Kearney & Sons Excavating. The total contract amount is now $81,166.00. 8. STREET IMPROVEMENT PROJECT APPROVAL TO BID OVERLAY PORTION. The 1997 Budget contains $200,000 for the rehabilitation of streets throughout the Town. Expenditures to date are: Slurry Seal Chip Seal Misc. Projects Castle Mtn. Rd./Hwy. 34 Rock $40,604 21,549 11,196 42,400 The remaining balance is $84,251, and, providing the improvements do not exceed this b lance, staff is requesting authorization to bid the projectSee Consent Items on Page 1 for action. 9. IVY & ROCKWELL STREET BRIDGES/REHABILITATION PROJECTS - APPROVAL TO SOLICIT BIDS. The Budget contains $200,000 for the rehab of Ivy and Rockwell Street Bridges. This is a federal grant project, administered by CDOT and reimbursed at 80%. To date, $33,500 has been expended (RMC $28,500 for design & construction engineering, and $5,000 for CDOT's management). Following completion of the detailed planning and design stages set forth by CDOT, staff is requesting to the bid the project, award the contract, and construct the improvements if work does not exceed the remaining balance of $166,500. See Consent Items on Page 1 for action. �q/q7 - Ate pduAei- '7)Le7' ` /f7' p� n T'.` u c q / �..1 0 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 4 10. ST. VRAIN AVENUE SIDEWALK PROJECT - RETROACTIVE APPROVAL. Staff reported that Cornerstone Concrete replaced approximately 1,000 sq. ft. of sidewalk along Hwy. 36 at a cost of $15,000 (budget). Administrator Klaphake authorized this expenditure and also the expenditure of an additional $7,500 to complete this project up to the Hwy. 36 Bridge. The Committee approved the original expenditure and the additional expenditures. See Consent Items on Page 1 for action. 11. FIFTH STREET "DEAD END" ROAD PROJECT - APPROVAL TO SOLICIT PRICE & PROCEED. Fifth Street, at Manford Avenue, will be closed in conjunction with the signalization of Manford Ave. This closure was previously discussed and approved at the April 27, 1995 Committee meeting. The Town budgeted $10,000 and construction will be limited to this amount. See Consent Items on Page 1 for action. 12. HANFORD AVENUE "NO PARKING" SIGNS ADJACENT TO FAIRGROUNDS - APPROVAL TO REMOVE. There are "no parking" signs along the south side of the fairgrounds on Manford Ave. and staff requested they be removed as they are not being enforced. See Consent Items on Page 1 for action. 13. BRODIE AVENUE CONCRETE CURB & GUTTER - RETROACTIVE APPROVAL OF PRIVATE COST -SHARING PROJECT. Staff reported that the Elk Ridge Subdivision developer exceeded Town standards by agreeing to install concrete curb and gutter and sidewalk in lieu of asphalt within the limits of the subdivision. The developer agreed to contribute $5,000 toward concrete curb and gutter along Brodie Ave., west to Fish Creek, and the Town would expend $8,200. Director Linnane explained the benefits of concrete in lieu of asphalt, adding that in the future, staff will be recommending concrete for all curb and gutter, and staff desires to change the Town's standards by requiring concrete curb and gutter along all public streets. Drainage was reviewed, and the Committee recommends retroactive approval of the expenditure of $8,200 to share in the cost of concrete curb and gutter. REPORTS. Hwy. 7 Project Schedule: within 2-3 weeks, concrete curb and sidewalk should be installed from the Holiday Inn south to Graves Avenue. Staff anticipates construction will be completed the first of October. Construction Manager Sievers reported that he has received inquiries on several telephone pedestals that appear to be non- functioning. USWest was contacted and they will begin identifying problem pedestals and hire a contractor to remove them - staff anticipates this work will be completed by October. The Committee commended Manager Sievers in responding to the public, taking the initiative by contacting USWest, and receiving a commitment to correct the situation. Manager Sievers also reported on the Larimer County Task Force on Street Cut Standards. Criteria has been established and a BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - July 24, 1997 - Page 5 technical writer has been hired to finalize regulations. The Task Force includes Ft. Collins, Berthoud, Windsor, Larimer County, and Estes Park. The end result of the Task Force is the establishment of uniform standards throughout the County. Larimer County has taken the lead in establishing a fee structure which should go into effect October 18t; staff will be requesting adoption of the new fees and the new standards the first of the year. Additional information will be presented to the Committee in October/November. Meetings will be scheduled with private contractors and utility companies to review criteria and fees. The Committee complimented Manager Sievers for his work on the Task Force. There being no further business, Chairman Doylen adjourned the meeting at 9:05 a.m. Vickie O'Connor, CMC/AAE, Town Clerk 052WilrelmOir APPROVE AUG 1 2 1997 1 TO' OF EMS BoAkD OF TRUST.' ES ' ••*o...-o..rz..ect.soo..,Nhr.mt