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HomeMy WebLinkAboutMINUTES Public Works Committee 1997-10-23BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee October 23, 1997 Committee: Chairman Doylen, Trustees Barker and Hix Attending: All Also Attending: Public Works Director Linnane, Clerk O'Connor Absent: Town Administrator Klaphake Chairman Doylen called the meeting to order at 8:31 a.m. 311 VIRGINIA DR. - OWNER REQUESTS RIGHT-OF-WAY VACATION. Public Works Director Linnane reported that two structures of Highland Cottages, 311 Virginia Dr., Lot 4 and a Portion of Lot 5, Block 10, Second Amended Plat, Town of Estes Park, encroach into the right-of-way of Virginia Dr., and the owner is requesting the Town vacate the public right-of-way. William Schultz, property owner, stated that all structures have been in place since 1899 and various site photographs were displayed. Mr. Schultz stated there is no history of any problem with the right-of- way, and questioned the need for his request at this time as the roadway was constructed after the structures were in place. Trustee Hix expressed his doubt that the structures had been in place since 1899. Director Linnane noted that such encroachments are not unique. In 1991 the Town granted a similar request on Big Horn Dr. with the stipulation that an agreement be attached to the ordinance whereby in exchange for the vacation, the owner was prevented from performing any major remodeling, enlarging/extending the exterior of the buildings into the new easement, or constructing any additional buildings on the property. In addition, the owner was to pay for all attorney fees. A similar agreement could be attached to this request: the Town could vacate 1,600 sq. ft. of right-of-way in exchange for 1,500 sq. ft. of right-of-way to the north (this exchange would be in the best public interest and protect adjacent property owners). The agreement would stipulate that should any major remodeling, demolition, moving of the buildings, or extension into the right-of-way occur, the right-of-way would return to its original location. Mr. Schultz disagreed with a stipulation concerning major remodeling of the buildings outside of the proposed vacated right-of-way. Staff stated that if the property owner is considering development of the site, a development plan would be required for submittal to the Planning Commission. The decision on the right-of-way would then be based on a recommendation from the Planning Commission. Adjacent property owner, David Frank, expressed his concern with the right-of-way and/or roadway shifting onto his property. Chairman Doylen confirmed that the roadway is not being changed in any manner, and the right-of-way is not being shifted in the direction of Mr. Frank's property. Discussion followed, with the Committee recommending: (1) staff meet with the Town Attorney to formulate an agreement, to include the property owner paying for attorney fees, (2) staff review the BRAOFORO PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - October 23, 1997 - Page 2 agreement with the property owner prior to a subsequent Committee meeting, and (3) the agreement be submitted to the Public Works Committee between January -March, 1998 for further consideration. SOUTH SAINT VRAIN AVE. (HIGHWAY 7) UTILITY EASEMENT - U.T.S.D. & MILES COTTAGES REQUEST EASEMENT VACATION. U.T.S.D. and Miles Cottages are requesting the Town vacate a 15'-wide utility easement over Lot 1, Hartland Subdivision, a Replat of Lot 7, South Saint Vrain Addition, and Lot 1, Esquire Acres Subdivision of Lot 8, South Saint Vrain Addition. All utility companies have signed the routing slip, and staff is in agreement with the request. The Committee recommends approval of the vacation of the utility easement on South Saint Vrain Ave., authorizing the Town Attorney to prepare an ordinance. REPORTS. The Committee received the Citizen Service Response Report for September, 1997. Hwy. 7 Widening Project - Update. The new traffic signal should be installed early in November. The signal was ordered in April, and the manufacturer has delayed receipt of parts. Signs are being placed, including school zone signs with blinking beacons. Director Linnane commended Manager Sievers for his efforts on this State project. Chairman Doylen proposed an informational piece be placed on Channel 8 regarding use of the new turning lanes. Lake Estes Causeway Trail Project, Phase 2 - Update. The bridge for Wapiti Meadows should be installed next week; the abutments have been poured; and EVRPD Director Gengler and staff have walked the trail and a preliminary plan to completely encircle the lake has been accomplished. Trail markers will be installed in the next couple of weeks. A final design on the Mall Road section is being prepared. A mileage estimate for the entire trail is approximately 3.5 - 3.7 miles; staff will confirm the distance for the next meeting. Employee Recognition. Street Supt. Speedlin reported that Public Works employees have entered various APWA-sponsored contests. Employees have had success in trucks, and this year, Michael Hulbert placed third in the nation (25 states/international) out of a field of 65 competitors in loader equipment. The contest includes a written exam, diagnostics, and driving skills. Robert Hirning placed fifth. Such expertise verifies the quality of employees in Public Works. The Public Works Dept. issued each employee a $50 incentive award. Both employees were commended and they will be further acknowledged at the November 12" Town Board meeting. Mike expressed his appreciation to the Town for the opportunity he was afforded. There being no further business, Chairman Doylen adjourned the meeting at 9:18 a.m. +e!�net+�ts, •A P �. VE D OCT 2 8 1997 ickie O'Connor, CMC/AAE, Town Clerk TOWN OF ESTES s itti S BaAI2D G." TliiiSTEES