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HomeMy WebLinkAboutMINUTES Public Works Committee 1997-02-27BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee February 27, 1997 Committee: Attending: Also Attending: Absent: Chairman Doylen, Trustees Barker and Hix All Assistant Town Administrator Widmer, Public Works Director Linnane, Water Superintendent Goehring, Facilities Manager Sievers, Deputy Clerk Kuehl None Chairman Doylen called the meeting to order at 8:00 a.m. CHARLES HEIGHTS WATER LINE - REQUEST FOR APPROVAL OF REIMBURSEMENT CONTRACT Director Linnane explained that the Charles Heights area contains a water main extension paid for by the owners of Lots 1, 3, 52, 53, and 54, at a cost of $29,905.09. The Town oversized a portion of the water main to 8", at a reimbursement cost of $1,562.10. The owners are requesting a contract that allows reimbursement of their costs for any future water taps to the new line. A contract fee of $3,543 per tap for Lots 39, 50 and 51 is proposed. A minimum of eight lots will be served by the line extension. Prior to approval by Town Board, Staff will determine if any additional lots should be added to this reimbursement contract. The Committee recommends approval of the proposed reimbursement contract, subject to the possible addition of extra lots being included in the contract. POLICE GARAGE ROOF REPLACEMENT - REOUEST TO PROCEED Director Linnane reported that the 1997 budget was modified to include $25,000 for roof replacement of the Police parking garage. Facilities Manager Sievers explained that Hall's Roofing installed the roof on the Police office wing, and provided high quality materials and technical support. Based on Hall's quality and competitive pricing, the Committee recommends approval to sole source the Police Garage Roof Replacement contract to Hall's Roofing for $21,000 and retain the remaining $4,000 for contingencies. STREET DEPARTMENT LOADER/WATER DEPARTMENT BACKHOE - REQUEST AUTHORIZATION TO PURCHASE EQUIPMENT Director Linnane explained that the following bids were received to replace the Street Department's existing 1985 Ford compact loader, noting that the 1997 budget for this purchase is $68,000: Ellis & Capp Equipment Co. Power Motive Equipment Co. Wagner Equipment Co. Ellen Equipment Corp. Honnen Equipment Co. Colorado Machinery No bid No bid No bid No response $85,276.00 $69,909.00 ($6,800.00 trade-in) Chairman Doylen noted that the 1985 loader had only 1,200 hours usage. Linnane explained that because this loader is two wheel drive with a manual transmission, it was not user friendly as a multi -use vehicle, therefore, was used infrequently. The Committee recommends approval of the purchase of 1997 John Deere compact loader from Colorado Machinery for $69,909.00. The additional $1,909.00 needed will be reallocated from another line item. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee Meeting, February 27, 1997 - Page 2 Director Linnane presented the following bids to replace the Water Department's existing 1983 Ford 755 backhoejloader, noting the 1997 budget for this purchase is $95,000: Ellis & Capp Equipment Co. No bid Power Motive Equipment Co. No bid Wagner Equipment Co. No bid Ellen Equipment Corp. No response Honnen Equipment Co. $122,404.00 (no trade-in) Colorado Machinery $ 96,848.00 ($9,375.00 trade-in) Water Superintendent Goehring explained that it is expected this equipment will remain in service for 14 to 20 years. The Committee recommends approval of the purchase of a 1997 John Deere backhoejloader for the Water Department from Colorado Machinery for $96,848.00. The additional $1,848 needed will be transferred from the capital account. LAKE ESTES TRAIL ISTEA CONTRACT - RETROACTIVE AMENDMENT STUDY Director Linnane requested an amendment to the original contract that increases the reimbursement of ISTEA funds by $40,000. The Committee recommends approval of the amended contract as presented. COMMERCIAL TAP FEE AMENDMENT STUDY - REQUEST TO APPROVE SCOPE OF SERVICES Director Linnane explained a Black and Veatch Scope of Services for the development of a non -accommodation commercial water connection charge based on the size of line as opposed to fixture units. This report will simplify the current commercial tap fee structure which is extremely confusing to the general public. Upon completion, the report will be presented to the Committee and Town Board for approval, and the tap fee structure will be modified. The Committee recommends approval of the Scope of Services received from Black & Veatch in the amount of $6,500.00. Director Linnane explained that single-family, multi -family, and accommodations' fee structures will not be affected. SCHOOL CAMPUS TRAFFIC AND PEDESTRIAN ANALYSIS - REQUEST OF TRAFFIC ENGINEERING SCOPE OF SERVICES Director Linnane presented the Scope of Services from Felsburg, Holt and Ullevig to study the traffic/pedestrian patterns in the vicinity of the school campus including Brodie Ave., Community Dr., and Manford Ave. This will involve predicting the effect of the proposed future additions in the area, including the traffic signal at Hwy. 7, new school building, Lone Tree complex, and Elkridge Subdivision. In particular, the location of a sidewalk from Hwy. 7 to the campus and the realignment of the Community Dr./Manford Ave. intersections will be studied. This project will aid the 1998 and future budget preparation. When completed, a final report will be presented to the Committee. The Committee recommends approval of the Scope of Services received from Felsburg, Holt & Ullevig at an estimated cost of $7,500.00. LAKE ESTES CAUSEWAY TRAIL PHASE 2 - REQUEST TO BID CONCRETE The Committee recommends approval to proceed with the concrete bid with results presented at the April Committee meeting. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee Meeting, February 27, 1997 - Page 3 MARCH PUBLIC WORKS COMMITTEE - REQUEST TO CANCEL Due to Spring Break, the Committee recommends the March Public Works Committee meeting be canceled, and that any item needing approval prior to the April meeting be presented directly to Town Board. REPORTS The Committee reviewed the Customer Service Response Report for January. Highway 7 Project Update: Awarding of bids is expected in April with a May 15 start date. Underground Fuel Tank Regulations Update: Director Linnane reminded the Committee that the decision to remove the Town's underground tanks and enter into an agreement with Larimer County was a very good decision, considering the strict regulations that will become effective December 1998. Street Cut Standards Revision Update: The proposed street cut standards and fees for Larimer County is expected for citizen review in July 1997 with final approval by year end. Chairman Doylen adjourned the meeting at 8:54 a.m. Tina Kuehl, Deputy Town Clerk MAR 1 1 1997