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HomeMy WebLinkAboutMINUTES Public Works Committee 1998-01-22BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee January 22, 1998 Committee: Chairman Doylen, Trustees Barker and Hix Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Water Supt. Goehring, Clerk O'Connor Absent: None Chairman Doylen called the meeting to order at 8:00 a.m. BIG HORN DRIVE WATER MAIN PROJECT - APPROVAL OF CHANGE ORDER. The Committee reviewed a change order from Kitchen and Company for replacement of soil and labor in the amount of $1,298.00. Change order is retroactive as there were no Committee meetings in November and December. The Committee recommends approval of the change order in the amount of $1,298.00, to be booked against the 1997 Budget. UTILITY EASEMENT VACATION - ELK RIDGE CONDOMINIUMS - APPROVAL. In a letter dated November 17, 1997, Estes Park Surveyors requested approval to vacate two utility easements that were originally dedicated to the Town when Mountain Fairways Condominiums was developed east of Matthew Circle. The easements covered an existing water line and electric line that served the development; however, they were located upon the neighboring property which is now known as Elk Ridge Condominiums. Both lines have now been relocated and the easements that cover their new locations were shown on the Amended Plat of Thirteenth Fairway Subdivision. Both Departments have recommended approval of the vacation. The Committee recommends approval of the request to vacate said utility easements, authorizing Town Attorney White to prepare an Ordinance. WATER DEPARTMENT/LIGHT & POWER DEPT. GLOBAL POSITIONING SYSTEM (GPS) - REQUEST AUTHORIZATION TO PURCHASE. Shawn Kraft noted that $16,000 ($8,000/dept.) was budgeted in 1998 for the purchase of a Global Positioning System for GIS mapping. Four vendors were contacted for verbal quotes: Trimble, Magellan, Ashtech, and Sokkia. All were within a $1,000 price range of each other, with Trimble being the lowest. Trimble's signal technology offered the greatest accuracy. A GPS unit will allow updating of the utility and base maps with a one- man surveying crew. The system includes satellite transmission of a signal to a GPS receiver which is hand-held by a field person. The coordinate information is then relayed into a hand- held monitor. The Committee recommends approval of the budget expenditure of $15,534.00 for the GPS System from Trimble Navigation. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 22, 1998 - Page 2 WATER DEPT. ACCOUNTABILITY STUDY - REQUEST APPROVAL OF SCOPE OF SERVICES - BLACK & VEACH. The 1998 Budget includes funding of $13,000 for a water accountability study. The Committee reviewed the Scope of Services submitted by Black and Veatch to perform an overall water accountability study, and submit recommendations. An estimated fee of $11,900 will complete the proposed scope of services based on 140 hours of effort. The Committee recommends approval of the Scope of Services, which includes a presentation by John Gallagher/Black and Veatch, in the amount of $11,900. WATER DEPT. AUTOMATIC METER READING (AMR) PROJECT - REQUEST APPROVAL TO PROCEED. The Town Board recently approved the AMR Project for the Light and Power Dept. Included in the QI Team's recommendation was the replacement of water meters. Staff requested authorization to implement the new ERT module units, increasing the meter cost of tap fees, depending on meter size (eg: 3/4" meter = $125.00 additional). The Committee recommends approval of staff's request, including the pass -on fee increase for new development. HIGHWAY 34/36 INTERSECTION FEASIBILITY STUDY - REQUEST AUTHORIZATION TO SOLICIT PRICE QUOTES. As required in the 1998 Budget, Director Linnane requested authorization to solicit price quotes for said study. CDOT has budgeted $1 Million dollars for 1998/1999 to improve the Hwy. 34/36 intersection, including the bridge. CDOT's procedure has changed, and they now make a monetary contribution. Municipalities will have local management of the entire project. In terms of CDOT priority, this project is one of the highest priorities in the Upper Front Range Region State Transportation Plan. Staff would begin soliciting prices to compile a feasibility study; due to the apparent duration of this process (approximately one year for preliminary design), staff intends to obtain a preliminary recommendation for the 1999 Budget. In this project, there would be a trail underpass below the existing bridge. Director Linnane stressed that the $1 Million dollars from CDOT is not a project cost estimate, but a contribution to the project. Actual construction costs would most likely exceed the $1 Million dollars from CDOT, and excess costs would need to be funded by the Town. The Committee recommends approval of the request to solicit bids. MANFORD AVE. SIDEWALK/PARK SCHOOL DISTRICT TRAFFIC STUDY - AUTHORIZATION TO PROCEED WITH REPORT RECOMMENDATIONS. Felsburg Holt & Ullevig presented their traffic study report to the Town Board in November, 1997. Following the presentation, Mayor Dekker referred the study to the Committee for review of the recommendations. The primary recommendations were the (1) construction of a new sidewalk along the north side of Manford Ave. between S. St. Vrain Ave. and east Community Dr.; (2) not to realign the west and east leg of Community Dr. with an "S"curve; (3) providing a 3-way stop situation at the Manford Ave. and West Community leg intersection with a new crosswalk to provide pedestrian access from the north side of Manford Ave. to the south side; (4) additional signage and crosswalks; and (5) on - site School sidewalks. BRADFORD PUBLISHING GO. RECORD OF PROCEEDINGS Public Works Committee - January 22, 1998 - Page 3 Although School District representatives were not in attendance, staff confirmed that the School District was advised of the November 25, 1997 Town Board meeting, and today's Committee meeting. #1 Detached Sidewalk. A detached sidewalk, along the north side of Manford Ave. was recommended due to existing driveways along the south side. A detached sidewalk without curb and gutter would be adequate; however, a detached sidewalk with curb and gutter would be preferable due to curb and gutter offering greater safety to pedestrians. Staff discussed drainage and the four existing drainage points across Manford Ave. onto the fairgrounds, estimated additional expense of the curb and gutter installation. In addition, based on the Traffic Engineer's recommendation, the striped paved shoulder located on the south edge of Manford Ave. be continued (bicycles could ride in this area). Committee members reiterated their concern that it may prove difficult to train pedestrians to use the new sidewalk rather than the existing striped shoulder. #2 Not to realign the east and west legs of Community Dr. with an "S" curve. The study recommended keeping the current configuration of the two Community Dr. legs. Any realignment with an "S" curve would promote a shortcut thoroughfare between Hwy. 36 and Highway 7, which would increase traffic within the school campus area. #3 New 3-Way Stop Intersection of Community Dr. and Manford Ave. A new 3-way stop, with new crosswalks is recommended. The Study confirmed that, with the stop situation, crossing guards are not necessary at the crosswalks. #4 Additional signage and crosswalks adjacent to the school. Two additional crosswalks on Manford Ave., one crosswalk at Graves Ave./Community Dr. intersection, and one crosswalk at the Brodie Ave./Community Dr. intersection, as well as additional signage was recommended. #5 School District walkpaths, sidewalk, etc. The Study recommended a sidewalk along the east side of Community Dr. between Manford Ave. and the Elementary School parking area, construction of an asphalt bike/walkpath between Manford Ave. and the sidewalk to the High School (connects the existing crosswalks across these streets, just east of Community Dr.), and construction of a sidewalk along the north side of Brodie Ave., between Community Dr. and the new Intermediate School Building. A question and answer period followed, with Construction Manager Sievers suggesting, if funding allow, a concrete curb and gutter, due, not only to safety concerns, but for aesthetic reasoning —the area could then be seeded. The Committee recommends approval of #1/detached sidewalk, #2/leaving the alignment of the two legs of Community Dr./Manford Ave. as it exists, and not realigning the offsetting Community Dr. legs with an "S" curve, #3/new 3-way stop intersection, #4/additional signage and crosswalks. Item #5 will be referred to the School District. Staff confirmed that bids will be solicited for designing the sidewalk; the design and cost estimate will be presented to the Committee in the future. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - January 22, 1998 - Page 4 REPORTS. Right -of -Way Permit Team. Manager Greg Sievers gave a progress report on the right-of-way permit team. Plans are nearing completion, which include stricter street -cut standards and increased fees that will be uniform throughout Larimer County. Public meetings are being planned, and team representatives will attend to respond to concerns/questions. Road Standards Revisions. Director Linnane is working on this team to address standards for new construction. These standards will also be uniform throughout Larimer County. A public meeting is planned in February. Staff anticipates new standards will be adopted within one - two years. There being no further business, Chairman Doylen adjourned the meeting at 9:15 a.m. Vickie O'Connor, CMC/AAE, Town Clerk