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HomeMy WebLinkAboutMINUTES Public Works Committee 1998-04-23BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS /Public Works Committee April 23, 1998 Committee: Chairman Baudek, Trustees Barker and Hix Attending: All Also Attending: Public Works Director Linnane, Clerk O'Connor Absent: Town Administrator Klaphake Chairman Baudek called the meeting to order at 8:00 a.m. 1. PROPERTY OWNER REQUEST FOR TOWN TO VACATE THE UNPAVED PORTION OF PANORAMA ROAD RIGHT-OF-WAY. On behalf of the Lot 3, 4, 5, 24 and 25 property owners, Alan Aspinall requested the Town vacate that portion of Panorama Rd. lying between Summit Dr. and Otis Ln. as the road at this point has never been used for public or private access. The only exception is that the driveway of Lot 3 does now and has always encroached on this right-of-way. Lot 5 is unimproved and all lot accesses were confirmed. Mr. Aspinall is aware of staff's position, but he does not believe this portion of the road will be improved (paved) in the future. Director Linnane does not support the request as it departs from current Town policy of granting vacations for hardship cases (eg: structure encroachment into public right-of-way) and precedent -setting implications as future right-of-way vacation requests will point to this request and expect similar right-of-way vacation approval. Mr. Aspinall reported he had discussed his request with Town Attorney White, and the property owners do recognize they would be required to pay for legal expenses. While he understands staff's position, in his opinion, this vacate is not precedent -setting as it is unlikely the portion of the roadway in question will be improved for a future road connection. Following discussion, the Committee recommends following established Town policy, thus denying the request, requesting Director Linnane to obtain and distribute a legal opinion on precedent issues. 2. OWNER REQUEST FOR TOWN TO VACATE A 10' SEWER EASEMENT IN ARAPAHOESTATES_SECOND FILING. In a memorandum dated March 31, 1998, Paul Kochevar, Estes Park Surveyors, reported that when Arapaho Estates, Second Filing was platted, a sewer easement was placed across the Lots 18 and 19 to serve lots on the south side of Cherokee Dr. The sewer line was not placed in this easement, opting to locate the line to the south. All sewer lines are installed and serving all lots in the Second Filing. Therefore, the owner is requesting vacation of the sewer easement. In a letter dated April 2nd from the UTSD, the District confirmed they had no objection. The property owner will pay for all associated legal fees. The Committee recommends approval of the request, authorizing the Town Attorney to prepare an Ordinance. 3. FALL RIVER ESTATES/DEER MOUNTAIN ROAD RETAINING WALL PROJECT - REQUEST AUTHORIZATION TO PROCEED. The Committee reviewed a memorandum from Greg Sievers advising that the budget contains $8,900 for repair and improvements to BRADFORO PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 23, 1998 - Page 2 the roadway, embankment and drainage on upper Fall River Court at Deer Mountain Dr. This area of roadway has received settling damage from underground springs for many years. Work will include rebuilding the rock retaining wall and installation of an underground drain. Staff is seeking approval to proceed with this work by hiring Jim's Construction Materials Co. Work can be scheduled for early summer, with roadway paving to follow in the Fall. The Committee recommends approval of the request. 4. 1998 STREET IMPROVEMENT PROJECT - REQUEST APPROVAL TO PROCEED. The budget contains $200,000 for this project which addresses and provides street surface improvements, safety modification and roadway alignment changes for the Town's street system. Application of polymer modified slurry seals and chip seals extend the service life of a street, without the increased cost of complete overlays. Staff is requesting approval of the following estimated quantities: 1. A-1 Chip Seal, 35,000 sq. yds. (2'd yr.) $ 43,750 2. Quality Resurfacing, 50,000 sq. yds. (4th yr.) 50,000 3. Cornerstone Concrete (new "calmers") 10,000 4. Miscellaneous striping, crack sealing, etc. 10,000 5. Overlay Program to be Bid 86,250 Total $200,000 As staff has been successful in negotiating prices for the above services, staff is requesting to purchase limited quantities again this year. A tentative list of streets to be overlayed was also reviewed; the amount of overlaying depends upon bid prices. In addition, staff intends to separately bid the Fall River Lane section and return these bids with the Overlay Program Bids. As suggested by Chairman Baudek, staff identified which portions of the proposed roadways were being overlayed. The Committee recommends approval of the estimated quantity of Items 1-4 as presented, and proceed with bidding of the Street Overlay Program, with staff returning to the Committee with the Overlay Program and Fall River Lane bids. 5. MANFORD AVE./BALDWIN PARK SIDEWALK PROJECTS - REQUEST APPROVAL TO BID AND PRESENT BIDS AT MAY 12, 1998 TOWN BOARD MEETING. The budget contains $175,000 for the construction of concrete pedestrian trails along Manford Ave. from Hwy. 7 east to the school campus, and at West Riverside Park on the Big Thompson River. To expedite the start of construction and achieve project completion by mid -late June, staff is requesting to bid the project, presenting the bid summary directly to Town Board May 12, 1998. The Committee recommends approval of the request, with the bids being submitted directly to the Town Board on May 12; if bids exceed the budget, staff will adjust other portions of the budget. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 23, 1998 - Page 3 6. GLACIER CREEK WATER TREATMENT PLANT IMPROVEMENTS, PHASE 2 - REQUEST APPROVAL OF DESIGN AND CONSTRUCTION MANAGEMENT SCOPE OF SERVICES. Public Works Director Linnane reported on the Scope of Services with engineering costs submitted by RMC for the aforestated project. The scope includes: design an addition to the existing chemical feeder room; revise associated piping, appurtenant chemical feeders, mechanical piping and electrical for expansion; prepare bid documents, bid the project and prepare contract agreement documents; revise and review submittals and pay applications; and perform construction observation at the site. Project cost is $14,700 and construction start-up time is anticipated in July, 1998. The preliminary estimate for construction is $105,000, and these bids will be submitted to the Committee for review/approval. The Committee recommends approval of the Design/Construction Management Scope of Services in the amount of $14,700 submitted by RMC. 7. 1998 WATER DEPT. LOOP PROJECT DESIGN AND CONSTRUCTION MANAGEMENT SCOPE OF SERVICES - REQUEST APPROVAL TO REVERT TO ORIGINAL SCOPE OF SERVICES. The Committee reviewed a list of costs for engineering services for the preliminary and final design of the Village Green Ln. alignment which was part of the Big Thompson Tank Water Line Project. Staff is requesting to change the scope of services to include a new Village Green Lane alignment. Staff presented reasoning for this change, the result of which is: (1) the reduction of trees and asphalt that must be cut; (2) the age of an existing 1-1/2" water line that should be abandoned; and (3) the new alignment will replace not only one water main, but two water mains. The cost of the change order which necessitates an additional 4-5 easements to be negotiated, and legal, etc. is $4,980. The Committee recommends approval of the additional expenditure of $4,980. The budget will be adjusted/supplemented if necessary from the Water Fund Balance or other associated accounts. 8. TWO -TON DUMP TRUCK BODY REPAIR - REEQUEST APPROVAL TO PROCEED. Staff is seeking approval to repair/refurbish Truck #G-87 (1989) and G-81 (1986). Prices were obtained from Macdonald Equipment Co.: $3,640 for the G-87, and $4,215 for the G-81. The bids were lower than the budgeted amount. The Committee recommends approval of the request, expending a total of $7,855. 9. STREET DEPT. ROAD PAINT STRIPER - REQUEST AUTHORIZATION TO PURCHASE. Dave Mahany/Fleet Superintendent, submitted a memorandum dated March 4, 1998 reporting on a quote of $5,981 submitted by Paving Maintenance Supply, Inc. for a Model 505D Airless Paint Sprayer. The bid is within budget, and the existing unit will most likely be sold outright. The new unit will be extremely user friendly and cost efficient in terms of labor and maintenance. The Committee recommends approval of the budget expenditure of $5,981 from Paving Maintenance Supply, Inc. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 23, 1998 - Page 4 10. WATER DEPT. PICK-UP TRUCK - REQUEST AUTHORIZATION TO PURCHASE. The Committee reviewed bid results for a 4x4 11-Ton Pickup, which includes a trade-in (1966 Ford F150 4x4 Pickup). $20,000 was budgeted, and Dellenbach Chevrolet, with a bid of $18,196, was the low bidder. The Town's Purchase Policy does provide a 2% local discount, however, even with the discount, Rains Motor Co. was not the lowest bidder. The Committee recommends acceptance of the low bid in the amount of $18,196 with trade-in submitted by Dellenbach Chevrolet. Vehicle color: Chairman Baudek suggested a uniform color be selected for Town vehicles to increase citizen recognition. Superintendent Mahany stated that staff has found that dark green oxidizes very quickly. Stating there is logic in uniformity, the Committee requested the Fleet Dept. select a color and make a recommendation for all Town vehicles, excluding Police vehicles, reporting directly to Town Board. REPORTS. The Committee reviewed the Citizen Service Response Report for March. Director Linnane confirmed that the accountable water 12-month average has reached 80%. The Committee commended staff. Pursuant to the water meter change -out program currently underway, Black and Veatch will complete their work on the Water Dept. Accountability Study the end of 1998. Staff confirmed that the Street Dept. does sweep state highways in lieu of CDOT, as required by State Statute. There being no further business, Chairman Baudek adjourned the meeting at 9:20 a.m. Vickie O'Connor, CMC/AAE, Town Clerk APR 2 8 1998 gozo rS mmr,:3