HomeMy WebLinkAboutMINUTES Public Works Committee 1998-06-18BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
"Public Works Committee
June 18, 1998
Committee:
Attending:
Also Attending:
Absent:
Chairman Baudek, Trustees Barker and Jeffrey
Chairman Baudek, Trustee Jeffrey
Public Works Director Linnane, Water Supt.
Goehring, Facility Manager Sievers, Kerry
Prochaska/RMC, Clerk O'Connor
Trustee Barker, Administrator Klaphake
Chairman Baudek called the meeting to order at 3:30 p.m.
1. 1998 WATER DEPT. LOOP PROJECT - REQUEST TO AWARD BID.
The Water Dept. received bids to construct the following three
budgeted water projects: Big Horn 12", Phase III, Northern
Interconnect, Phase II, and Big Thompson/Village Green. A
Project location map was provided.
Bids were solicited and interest was indicated by BT
Construction, Weinland Const., and Kitchen & Co. Although
interest was shown by these companies, Kitchen was the only
actual bidder with the following prices:
Big Horn $138,834
Northern Interconnect 78,887
Big Thompson 352,320
Total
Project specifications required that all asphalt work be
completed before November, 1998. Kitchen qualified their bid by
stating that the Village Green water line would be completed by
January, 1999, which would result in a dirt road all winter, with
asphalt to be completed the Spring of 1999. Since the asphalt
portion of the Village Green line was unacceptable, and also the
bid for that portion was high, RMC contacted the other two
previously interested companies. BT Construction was interested
and a price of $279,080 was negotiated. Depending upon the
weather, BT Construction stated that they could complete the
asphalt work by 11/98 for the Big Thompson/Village Green portion
of the Project. Kitchen has agreed with allowing BT Construction
to perform the Big Thompson/Village Green portion.
Based on the above, staff is requesting approval of the following
bid prices:
Big Horn 12"
$138,834
Northern Interconnect, Ph. II 78,887
$217,721
BT Construction.
Big Thompson 12"/Village Green $279,080 279,080
Total:
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee - June 18, 1998 - Page 2
All unit costs were close to RMC's engineer's estimate, and the
engineer's estimate was based on the Town's previous three years
construction projects. At the April 23`d Public Works Committee
meeting, the Committee approved expanding the original Big
Thompson water line project to include the longer Village Green
alignment due to the fact that the old 2" Village Green Lane line
could be replaced which would result in two old line replacements
instead of just one. At that time, staff reported that an
additional project cost would be approximately $75,000, and the
Committee approved proceeding with the new Village Green
alignment.
Staff confirmed that this bidding process has been reviewed by
Town Attorney White, and that the budgeted amount was $405,000.
The $92,801 overage can be supplemented in the budget process and
accommodated by the Water Dept. Fund Cash Balance. Director
Linnane briefed the Committee on the Policy relative to
liquidated damages, and that liquidated damages are not included
in the contract; Also, delays with the proposed asphalt work
could be encountered due to inclement weather. The Committee
recommends approval of staff's request, awarding the bids as
noted above, for a total budget expenditure of $496,801. Change
Orders might increase this amount, and they will be submitted to
the Committee for review, should any occur.
2. CANCELLATION OF COMMITTEE MEETING.
Pursuant to the lack of agenda items projected for the July 16th
Public Works Committee meeting, staff suggested the meeting be
canceled. The Committee recommends accepting Staff's suggestion,
canceling the 7/16/98 Committee meeting. Discussion followed on
the August 17th meeting where the Street Overlay Bids will be
considered.
3. REPORTS.
The Committee reviewed the Customer Service Response reports for
May, 1988.
Lake Estes Trail/Wapiti Meadows Update: A delay has occurred
concerning the Review Plans, and the project could not be
advertised as earlier believed. Construction is now anticipated
to begin approximately the second week of September in lieu of
August.
There being no further business, Chairman Baudek adjourned the
meeting at 3:50 p.m.
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Vickie O'Connor, CMC/AAE, Town Clerk
JUL 1' 13998
T ani OF .. F
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