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Home My WebLink AboutMINUTES Public Works Committee 1998-02-26BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee February 26, 1998 Committee: Chairman Doylen, Trustees Barker and Hix Attending: All Also Attending: Public Works Director Linnane, Clerk O'Connor Absent: Town Administrator Klaphake Chairman Doylen called the meeting to order at 8:00 a.m. 1. VIRGINIA DRIVE RIGHT-OF-WAY VACATION REQUEST (311 VIRGINIA DR.) - UPDATE/APPROVAL. The Committee reviewed an Ordinance and Agreement for Lot 4, and a Portion of Lot 5, Block 10, Second Amended Plat, Town of Estes Park owned by Sara B. Schultz. The property owner is requesting the Town vacate a portion of Virginia Drive as certain buildings encroach onto the street right-of-way; in return, the property owner will dedicate a portion of the property for a public street. Staff confirmed that the owner cannot construct a major remodel in the new right-of-way. William Schultz reviewed the Agreement as agreed to and revised by Town Attorney White. The Committee recommends approval of the Ordinance and Agreement as presented. 2. RANCH MEADOW UTILITY EASEMENT VACATION - APPROVAL. In a letter received February 23, 1998, Van Horn Engineering and Surveying requested the Town vacate the westerly 1.0' of an existing 20' utility easement for Lot 26, Ranch Meadow Subdivision. The easterly unit of the condominiums constructed on Lot 26, Ranch Meadow was inadvertently built with the garage encroaching 0.3' into the 20' easement. The developer will circulate a routing form for all affected utility agencies. The Committee recommends approval of the request to vacate 1.0' of said utility easement, authorizing Town Attorney White to prepare an Ordinance. 3. MILES COTTAGES/HWY. 7 PROJECT - REQUEST REIMBURSEMENT. Trustee Hix declared a conflict of interest and stated he would not participate in discussion or recommendation. In a letter dated July 16, 1997, John and Susan Baptista/Miles Motel and Cottages requested the town reimburse $190.92 for loss in business due to Highway 7 construction. Administrator Klaphake previously denied the reimbursement request, thus Mr. and Mrs. Baptista are appealing staff's decision. Director Linnane confirmed that when actual loss is incurred, the Town will consider reimbursement to the affected party. Chairman Doylen and Trustee Barker recommend denial of the request based on the fact that that this was a CDOT project, and the lack of precise documentation pertaining to the Motel's client. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 26, 1998 - Page 2 4. VEHICLES - REQUEST AUTHORIZATION TO PURCHASE. The 1998 Street and Water Funds each include $95,000 for the purchase of a Heavy Duty Snow/Plow Dump Truck. Rocky Mountain International Trucks won the State Bid Award as follows: Water Fund: Purchase price $97,402 Less trade-in -2,500 Total $94,902 Street Dept.: Purchase price $98,371 Less trade-in -3,000 Total $95,371 The Street Dept. tested different models, and the International model is desired due to specific equipment needs of the Street Dept. The trade-in vehicles are 16-18 years old, and maintenance is high (few miles but many hard hours), and both vehicles are gasoline -powered rather than diesel. The Committee recommends approval of both truck purchases--$94,902/Water Fund, and $95,371/Street Dept. Fund. 5. HANFORD SIDEWALK/BALDWIN PARK BOARDWALK - REQUEST APPROVAL OF SCOPE OF SERVICES. Director Linnane reviewed the Scope of Services submitted by Van Horn Engineering for construction of the Manford Ave. Sidewalk in the amount of $13,735.00. The Scope of Services for the West Riverside Park Sidewalk is $11,440. Both projects total $25,175. Received one bid for this project. If the Manford Sidewalk can be shifted approximately 15' to the north, adjacent to the fairgrounds section —a slight jog will occur. Staff will be submitting a request to the Community Development for placement of a portion of the public sidewalk on Town property (fairgrounds area. The Committee recommends approval of the Scope of Services in the amount of $25,175 submitted by Van Horn Engineering. 6. HIGHWAY 36 TRAFFIC COUNTER - REQUEST AUTHORIZATION TO PROCEED WITH PROJECT. In a memorandum dated February 4, 1998, Greg Sievers briefed the Committee on the installation of a permanent traffic counter on Hwy. 36. The 1998 Budget contains $5,000 for this installation, and it is a joint project with CDOT. CDOT will supply and install the costly hardware and software, and the Town will coordinate construction. Staff anticipates project completion before Memorial Day Weekend. The Committee recommends approval of the project and associated budget expenditure. 7. GARAGE DOOR OPERATORS - REQUEST AUTHORIZATION TO PURCHASE. The 1998 Budget contains two line items relating to the operation of overhead garage doors: Police Dept. (Municipal Bldg.)/$2,000 for installation of remote control operators on a few doors, and Public Works (shop facilities)/$5,000 for the installation of similar remote controlled operators on several doors. The operators will allow safer access to the garages, while transporting prisoners or bringing in snowplow trucks late at night. Many of the existing operators are over twenty years old; BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - February 26, 1998 - Page 3 some will require replacement, while others will need modifications to accept radio control operators. Due to the size, weight, type and age of these garage doors, the cost is increased. The Committee recommends approval of the project and associated budget expenditures. Director Linnane will determine whether the Police Dept. portion can be postponed for approximately two years. 8. MUNICIPAL BUILDING ROOF - REQUEST AUTHORIZATION TO PROCEED WITH PROJECT. A flexible asphaltic roof was installed on the Municipal Building roof in 1987. To increase its life and maintain the warranty, it should receive a liquid aluminization coating every 3-5 years. This coating protects the roofing material from harsh UV rays, thus it remains flexible and waterproof. The last application was in 1990. The 1998 Budget contains $5,000 for the application of roof protection material on the Municipal Building, and staff is requesting authorization to solicit bids and proceed with the project in March -April. The Committee recommends staff be authorized to proceed with the project. 9. 1998 WATER DEPT. LOOP PROJECT DESIGN AND CONSTRUCTION MANAGEMENT - REQUEST AUTHORIZATION TO PROCEED. The Committee reviewed the Scope of Services submitted by Rocky Mountain Consultants for the Devil's Gulch Interconnection, Big Thompson Tank Waterline, and the Big Horn Dr. to Chiquita Ln. Interconnection. Projected project cost is over $400,000. Staff negotiated a fee of $44,620 or approximately 10% of the estimated construction cost. The Committee recommends approval of RMC's Scope of Services in the amount of $44,620. Staff noted that the Accountable Water Report indicates an improvement up to 78%, which is achieved by continuing water improvement projects. REPORTS. None. There being no further business, Chairman Doylen adjourned the meeting at 8:25 a.m. Vickie O'Connor, CMC/AAE, Town Clerk MAR 1 0 1993 €!F V�4w.+s.k,�i�.ss: �us:.i.atrTa�Yx..�sKsiw4` ;