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HomeMy WebLinkAboutMINUTES Public Works Committee 1998-11-19BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee November 19, 1998 Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Manager Sievers, Attorney White, Deputy Clerk van Deutekom Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. PROPOSED RIGHT-OF-WAY CONSTRUCTION STANDARDS - REQUEST APPROVAL. Interested parties, utility companies, and construction companies attended the October 15th Public Works Committee meeting and gave input on the proposed R.O.W. Construction Standards. As a result of the input, staff amended portions of the proposed standards such as flow fill variances for trenches; and waiving the $250 permit fee for governmental agencies and districts. The following items presented at the 10/15/98 Public Works Committee meeting were amended: ♦ Boring shall be attempted for road crossings in fill slopes and shallow (<3') utilities. ♦ Flowable fill required full depth in all trenches for utility service connections. For repairs and minor main replacements flowfill is required in lengths less than 100LF. ♦ Trenches shall be overcut 2' all sides and asphalt patches shall be T-shaped, in cross section. ♦ Asphalt patching shall be 4" minimum or match existing depth. Maximum thickness 8". ♦ Overlays may be required when multiple cuts are made or road is severely disturbed. (see page 16) ♦ Asphalt patching layout shall match examples on pages 14- 21. ♦ Basic fees shall be $50 for permit and $200 to cut across a street. Governmental agencies and districts are exempt. See page 4 for details. Staff clarified how they would manage permits on new streets less than 5 years old. The Committee recommends approval of the Final Draft of the R.O.W. standards as specified above and recommended that an ordinance adopting the standard be presented to the Town Board. The Committee complemented staff on the hard work put forth in the completion of these standards. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 18, 1998 - Page 2 WATER DEPARTMENT TAP ISSUES. Water Tap Ordinance - The Town and Larimer County are in the process of adopting the Estes Valley Development Code. Certain areas in the County have existing zoning that will be either prohibited or more restrictive. The Town could use the extension of water service outside Town limits as a tool to require more restrictive zoning development. This tool could also be used to require rural property to annex into the Town limits if the Town so requested. Town Attorney White prepared an ordinance and changes to the rural tap application that would allow the Town to use the rural water service extension tool as previously mentioned. Town Attorney White also added a section in the Policy Manual that would allow developers, whose tap fee at the time of building permit exceeds $100,000, to make the $100,000 payment at the actual time of water use rather than at the time of seeking a building permit. It is staff's opinion that this policy is fair due to the extremely high dollar figure involved. Attorney White reviewed the proposed Ordinance amending Chapter 13.24 which pertains to outside water service, and stated that the amended section of the Ordinance will allow the Town to utilize water service as a tool for annexation; the Town will make the determination as to whether or not annexation is necessary. Attorney White verified that this tool is also being used by other municipalities within Colorado. Public Comment was heard from the following: Sherry Pettyjohn/ 513 Grand Estates Drive who questioned once water is supplied, what assurance does the Town have that projects will be developed according to plans submitted. Attorney White verified that all requirements will be clearly stated on the annexation agreement. Following discussion, the Committee recommends approval of the Ordinance amending Chapter 13.24 pertaining to outside water service. Change to Rural Application Agreement. Attorney White discussed the amendment to the Rural Application Agreement. Once the agreement is signed, it becomes a covenant to the property. Administrator Widmer stated that similar agreements have been used in the past for such annexations as Beaver Point. Attorney White concluded that this procedure is virtually the same as in other cities. Therefore, the Committee recommends approval of the revised rural water tap application. Water Department Policy Manual. Attorney White reviewed the policy manual and recommended four changes. Each item was discussed and the following changes were recommended: Connection Charge. "Any consumer whose connection charge exceeds $100,000.00 at any one building permit may present payment at the time of issuance of the Certificate of Occupancy in lieu of at the time of a Building Permit..." Previously Purchased Water Taps. "In the event the consumer's property is located outside the Town limits, the consumer shall execute an Application for Water Tap Outside Town Limits in order BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 18, 1998 - Page 3 to receive an upgrade of service including the addition of fixture units." Following clarification on the $100,000.00 connect fee, the Committee recommends approval of the two amendments affecting the Water Department Policy and Procedure Manual. RURAL WATER TAP REQUESTS. Policy Modification - Director Linnane reported that staff's policy on Rural Water Tap Requests will be to report tap requests outside Town limits to the Public Works Committee. Those requests will include: all commercial, all single family residences with possible commercial application, and all non - flagpole single family residences with the possibility of annexation. Requests from properties with no possibility of annexation will not be brought before the Committee. Requests: 1. The 1470 Fish Hatchery Road Church of Christ property is adjacent to Town limits. The property is currently E-Estate (2acres) zoning. The Comprehensive Plan proposes to create a new zoning district for public and private institutional uses, and it is unclear as to whether or not this new zoning could generate sales tax. Following discussion of the request, the Committee recommends approval of the rural water tap for 1470 Fish Hatchery Road, Church of Christ property, contingent upon the property petitioning to annex. 2. The 1531 Fish Hatchery Road property is not 1/6 contiguous with the Town limits, and the Town Attorney advised flagpole annexation is possible. The current County zoning is T- Tourist. The Comprehensive Plan zoning is proposed as Al -Accommodations, which is a low - density, zoning. Following discussion the Committee recommends staff negotiate an annexation agreement and present it at a future Public Works Committee meeting prior to issuing a water tap for the property. 3. The Highway 34 former drive-in theater property (Richard and Ola Stanger, owners) is adjacent Town limits. The current County zoning is B- Business. The proposed Comprehensive Plan zoning is A -Accommodations, which is a high -density zoning. The owners' representative, Roger Thorpe, answered questions regarding the project which included: the hike/bike trail location, connections to the trail across Bureau land, Rec. District issues, proposed start date, and time frame of completion, and CDOT requirements. Attorney White reported on annexation agreement negotiations between the Town and the property owners and presented the annexation agreement. Annexation will take place within one year of the Certificate of Occupancy. The annexation fees will be waived and the Town will prepare BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - November 18, 1998 - Page 4 the petition and annexation maps. Director Linnane requested that the owners provide all the documents associated with the current commercial tap water fixtures. Chairman Baudek clarified that the height requirement had been negotiated and compromises were reached. No further review was necessary. There being no further comment, and based on the presented draft of the annexation agreement, the Committee recommends approval of the rural water tap for the Hwy. 34 former drive-in theater property. REPORTS. The Customer Service Response Report for October, 1998 was reviewed. Community Drive Right -of -Way Vacation. Ordinance 12-93 approved the vacation of the previous Community Drive R.O.W. Quit Claim Deeds to Mountain Fairway Condo. Association were drafted and approved in 1993. The previous Mountain Fairway Condo Association did not desire the vacated property and now the new association has stated the Association does desire the property. For the record, the 1993 Quit Claim Deed will now be recorded. There being no further business, Chairman Baudek adjourned the meeting at 4:43 p.m. 4)VGI/K, 007K_) Rebecca van Deutekom, Deputy Town Clerk 7s NOV 2 4 1998 T wJxS:i�"aa?ta+'lu.?.itl'af. y. ' N! �3