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HomeMy WebLinkAboutMINUTES Public Works Committee 1998-05-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS f Public Works Committee May 21, 1998 Commission: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Public Works Director Linnane, Town Administrator Klaphake, Town Attorney White, Water Superintendent Goehring, Construction Manager Sievers, and Deputy Clerk Kuehl Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. JUNE MEETING — REQUEST TO CANCEL This request was canceled. HWY. 34/36 INTERSECTION PROJECT CONSULTANT CHOICE - REQUEST APPROVAL OF INTERVIEW TEAM Director Linnane explained that the CDOT State Transportation Plan for the Hwy. 34/36 Intersection and Bridge is scheduled to begin construction in 1999. On May 14th an interview team consisting of the Public Works Committee (Trustees Baudek, Barker, and Jeffrey), CDOT Representative Larry Haase, Town Administrator Klaphake, and Public Works Director Linnane interviewed Van Horn Engineering and Rocky Mountain Consultants. Chairman Baudek announced that Rocky Mountain Consultants was chosen for this project, and explained that the selection committee considered past project management and design experience with CDOT projects of this magnitude and the company's available staff depth to perform the work. Director Linnane thanked both Van Horn Engineering and Rocky Mountain Consultants for their time and effort. Rocky Mountain Consultants will immediately begin preliminary engineering to prepare design alternatives and cost estimates prior to the Town's August 1998 Budget process. The Committee recommends Rocky Mountain Consultants be selected and the preliminary engineering scope of services be presented directly to the June 9th Town Board meeting. PRIVATE REQUEST TO LANDSCAPE PUBLIC PROPERTY Director Linnane explained that he received correspondence from Maurine Sayler, 1970 Baldpate Ct. and the Mountain Fairways Association regarding landscaping of public property. The Baldpate Ct. owner is requesting to personally plant trees and shrubs on Outlot C, Carriage Hills, 7th Filing to buffer the industrial area adjacent and east. Attorney White recommended that Staff verify that the Town is the owner of Outlot C. Mountain Fairways Association is requesting to plant trees and shrubs adjacent to the bike path along Community Dr. Administrator Klaphake noted that some people prefer the open space and natural areas as opposed to plantings. The Committee recommends approval of both requests contingent upon the Town 1 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, May 21, 1998 - Page 2 being the owner of Outlot C and an agreement with all parties that includes the requirement that all utilities be located, owners accept maintenance responsibility, including irrigation, berms be kept to a minimum, the Mountain Fairways landscape not impede vehicle and pedestrian traffic, and the Town approve all plantings. NCWCD BOUNDARY INCLUSION PROJECT - REQUEST APPROVAL OF INCLUSION FEE AND PROCEED WITH PROJECT Director Linnane explained that the Town receives water for domestic use treatment from Northern Colorado Water Conservancy District (NCWCD). A requirement associated with usage of this water is that all parcel users be within the boundaries of NCWD. Town Attorney White explained that the Water Conservancy District was founded in 1938. A 1 mill levy is charged to repay the Repayment Contract between the District and the U.S. Government for building of the facilities. In 1968 the Town was included in NCWCD, and the Town passed an ordinance to include all town limits. However, as the Town expanded, some developers did not complete the inclusion process as annexation documents requested. The District did not raise the issue until Federal policy in changed in the late 1980's. All parcels that are added to the District are required to pay back mill levies since 1938. Rather than punish property owners, Staff is requesting the Town pay these fees of approximately $68,000-$80,000. If this is approved, each property owner would be informed of the process, followed by a Town Board Public Hearing. All future mill levies would then be the responsibility of each property owner starting in January 1999. Those property owners outside Town limits will be informed that they will need to do their own petition, but the Water Enterprise fund would pay all back taxes. Trustee Barker declined to participate in the discussion. The Committee recommends the Town proceed with the inclusion process and pay the NCWCD inclusion fees of approximately $68,000-$80,000. WATER DEPT. 1998 WATER MAIN LOOPING PROJECT - REQUEST APPROVAL TO BID PROJECT Director Linnane requested permission to bid the 1998 Water Department Loop Project. The Big Horn Water Main, Northern Interconnect/Stanley Heights Water Main, and Big Thompson Tank/Village Green Lane Water Main projects are budgeted for 1998. The design is near completion. The Committee recommends the 1998 Water Department Loop Project be bid with the bids presented at the June 18th Public Works Committee. GLACIER CREEK WATER PLANT INTAKE MODIFICATION PROJECT, PHASE 2- REQUEST APPROVAL TO NEGOTIATE PRICE Director Linnane explained that Benson Construction was the sole bidder for two water treatment rehabilitation projects at the Glacier Water Plant. Staff negotiated a fair price with Benson for the Glacier Plant Intake Phase I Project, and Benson provided an excellent project. The 1998 budget contains $105,000 to complete Phase 2 of the Glacier Plant Intake facilities, including an aboveground instrumentation building and chemical BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee, May 21, 1998 - Page 3 equipment. As treatment plant contractors for small projects are difficult to find and Benson Construction has provided excellent work in the past, Staff is recommending Benson Construction be contacted for this project. Water Superintendent Goehring explained that this is considered the final phase; however, new regulations may dictate upgrades in the future. The Committee recommends approval to negotiate a price with Benson Construction for the construction of Phase 2 of the Glacier Plant Intake modifications and present the results at the July Public Works Committee meeting for approval. WATER DEPT. PICKUP TRUCK PURCHASE - REQUEST TO AWARD BID The 1998 Water Department budget included $20,000 for a new pickup truck. Bids were received March 3rd from Dellenbach Chevrolet ($18,196.00), Rains Ford ($18,939.50), and Prestige Chrysler ($19,678.00) and were presented at the April 28th Public Works Committee. Dellenbach was selected, however, Dellenbach could not supply the dark blue truck at their bid price since they qualified their bid with the clause "to be good for only 30 days" and the special production cutoff date had expired. The Committee recommends the bid be awarded to Rains Ford in the amount of $18,939.50. LAKE TRAIL/WAPITI MEADOWS PROJECT - REQUEST TO PRESENT GRANT CONTRACT AND BID CONTACT Director Linnane explained that this portion of the Trail was awarded a CDOT Grant of $95,000 with a minimum of a 20% Town/EVRPD match. Construction will commence by August 10th and be completed prior to winter. Because of CDOT deadlines, approvals of the grant contract and construction contract will need to go directly to Town Board. The Committee recommends approval to present the grant contract at the June 9th Town Board meeting and the construction contract at the July 14th Town Board meeting. Administrator Klaphake noted that the $95,000 became available because of the efforts of Director Linnane in preparing and submitting a grant application. REPORTS: The Committee reviewed the Citizen Service Response Report for April. Scala System Control And Data Acquisition Facilities: Director Linnane explained that a monitor was installed at the Confluence Park Bridge to provide an alarm directly to Dispatch, Linnane's home, the Fire Department, and the Police Department whenever the water rises to dangerous levels. Superintendent Goehring incorporated this monitor, along with monitors at Fall River Estates pump house, Glacier Creek Plant, into the SCADA system. BRADFORD PUBLISNING CO. RECORD OF PROCEEDINGS Public Works Committee, May 21, 1998 - Page 4 Right -of -Way Permit Application and Construction Guidelines: Construction Manager Greg Sievers distributed a draft copy of the guidelines and fees. This material will be mailed to builders, developers, engineers, and excavation contractors who work in Estes Park to give them a comment period prior to formal adoption. Automatic Traffic Recording: Director Linnane reported that an additional traffic recording site has been established on Hwy. 36 east of Mall Road. This was a joint venture with CDOT. Linnane commended Manager Sievers for his efforts in establishing this second location. The other location is on Hwy. 34. There being no further business, Chairman Baudek adjourned the meeting at 4:37 p.m. Tina Kuehl, Deputy Clerk OF