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HomeMy WebLinkAboutMINUTES Public Works Committee 2000-04-20BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS ✓Public Works Committee April 20, 2000 Committee: Attending: Also Attending: Chairman Barker, Trustees Doylen and Gillette All Assistant Town Administrator Repola Public Works Director Linnane, Manager Sievers, Clerk O'Connor Absent: None Chairman Barker called the meeting to order at 8:00 a.m. THE RESERVE SUBDIVISION, PHASE 2 — REQUEST FROM OWNER FOR EASEMENT ON TOWN -OWNED OPEN SPACE. Subdivision owner Gary Nordic is requesting a 10' wide utility easement along the south and east boundary of Tract B, the Town -owned outlot in The Reserve. The easement would lessen the impact to private homeowners of Ranch Meadows Subdivision to the south, and would allow an electric line to be looped along the east property line. Town Attorney White has reviewed the request, and upon inspection, staff is recommending approval of this standard easement request. Discussion followed on precedence, with clarification that the Town manages requests of this nature in a consistent manner. The Committee recommends approval of the 10' wide utility easement as requested. ANNUAL GUARDRAIL PROJECT — REQUEST AUTHORIZATION TO PROCEED WITH BUDGETED ITEM. In an effort to be attentive to safety concerns of citizens, motorists and pedestrians, staff continues to budget guardrail installations. The 2000 Budget includes $25,000 for this line item, and Ideal Fence Co. (guardrail specialist) has submitted the following prices: Fall River Estates (various locations), 932 linear feet, plus end treatments $17,563 Upper Columbine Ave. & other locations 7.437 Total $25,000 Ideal Fence Co. is a fence specialist who has worked for the Town in the past and is willing to perform relatively small projects. The Committee recommends the purchase/installation of guardrails for a total of $25,000 (or less) from Ideal Fence Co. ANNUAL BRIDGE MAINTENANCE PROJECT — REQUEST AUTHORIZATION TO PROCEED WITH BUDGETED ITEM. The annual bridge maintenance line item is for the benefit of the Town's public bridges. This year, guardrail and handrail improvements are scheduled for the bridges at Old Ranger Dr. and E. Riverside Dr. Maintenance to various bridge abutments is also scheduled. Ideal Fence Co. has submitted the following prices: Old Ranger Dr. Bridge $12,150 E. Riverside Dr. Bridge 7,421 BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 20, 2000 — Page 3 Misc. Abutments/Maintenance 10,000 Total $29,571 Manager Sievers stated there are three fence contractors in Colorado —one did not respond to the bid, one is located too great a distance away to feasibility do the work, and Ideal Fence Co. is able to do the job and they provided competitive prices. Discussion followed on visibility concerns relative to the concrete guardrail near the Post Office on Rockwell St. Staff confirmed that this type of guardrail was the federal standard at the time, thus the Town "inherited" the structure, and the adjacent stop sign was relocated to improve visibility. The Committee recommends accepting Ideal Fence Co.'s price of $19,571, plus and additional $10,000 for abutment work, with the abutment contractor to be determined, for a total budget expenditure of $29,571. REPORTS. The Committee reviewed the Customer Service Response Report for March. Director Linnane briefed the Committee on the Hwy. 34/36 CDOT Project that should be completed by May 15th. The Project is on schedule, there have been few complaints, and the Contractor is to be commended. Signage, grading, and seeding will occur after May 15th. Director Linnane briefed the Committee on the 1982 Lawn Lake Flood specifically pertaining to eight bridges located on Fall River (staff presented a bridge location map). The eight bridges are: Fall River Village Pine Haven Four Seasons James McIntyre Colonial Ponderosa Deer Crest Kanemoto The Committee reviewed a written legal opinion from Town Attorney White on the eight bridges located on Fall River that were reconstructed after the 1982 Lawn Lake Flood. Pursuant to his research of various documents, Attorney White has issued his opinion that the bridges are privately owned, and not the property of the Town. Audience comments were heard from: Gary Connely pertaining to his development Sleepy Hollow Subdivision and bridge, and Jim Tawney/Ponderosa Lodge regarding the same bridge and that the Town inspected it in 1996. Director Linnane outlined Town Attorney White's legal opinion: (1) There was no requirement in the grant application for the bridges to be public; (2) The reason the bridges in question were included in the State Bridge Inventory and were inspected by the State was due to an error made on behalf of staff in 1993; (3) CDOT research verifies that the bridges are private, and the State is seeking Town confirmation that the : bridges are indeed private which will result in the bridges being removed from the inspection report; (4) Prior to 7/15/82, all the bridges were private, providing access to private properties. The private property owners have not dedicated the bridges to public use nor granted any public access to or over the private bridges; (5) Following construction of the bridges, the property owners did not execute any documents conveying the bridges and any access rights to the bridges to the Town; and (6) The bridges do not provide any public benefit to the Town or its citizens. Accesses to the bridges are private. Therefore, there is no reason the Town would desire to assert ownership in the bridges if the public cannot use them. BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - April 20, 2000 — Page 3 Director Linnane will send written notice, with the corresponding inspection report, to all 8 affected property owners notifying them of the Town's determination on the ownership of the bridges. There being no further business, Chairman Barker adjourned the meeting at 8:36 a.m. Vickie O'Connor, CMC, Town Clerk APPROVED APR 2 5 2000 BOARDTOWN OF TRUSTEES