HomeMy WebLinkAboutMINUTES Public Works Committee 2000-08-17BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
/Town of Estes Park, Larimer County, Colorado, August 17, 2000
'VVlinutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of
the Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 17t' day of
August, 2000.
Committee: Chairman Barker, Trustees Doylen and Gillette
Attending: Chairman Barker and Trustee Doylen
Also Attending: Town Administrator Widmer, Public Works Director Linnane,
Water Supt. Goehring, Manager Sievers, Town Clerk
O'Connor
Absent: Trustee Gillette
Chairman Barker called the meeting to order at 8:00 a.m.
WATER DEPT. FINANCIAL PLAN AND WATER RIGHTS FEE STUDY —
PRESENTATION AND REQUEST APPROVAL.
Director Linnane gave an overview of the following project, explained methodology
utilized, and introduced John Gallagher/Black & Veatch.
Financial Plan. Mr. Gallagher commented that pursuant to previous Town
studies, the Water Fund is sound, however, to meet future expenses and annual
capital improvements, a minor increase in water rates should be implemented.
The Water Dept. Financial Plan contains four options. All four options were
reviewed and the following option was preferred:
Transfer monies through 2005 from the Water Rights Reserve Fund to
the Water Operations Fund and raise water rates a cumulative increase
of 15.5% by the year 2005. The average consumer increase would be
$2.50+Jmonth in 2005.
Director Linnane reviewed and clarified the Town's intent regarding the purchase
of water rights, and the Committee reviewed the options and various
combinations thereof.
Water Rights Fee Study. Mr. Gallagher explained the innovative formula
(based on four items described in Director Linnane's memo dated August 14th)
being presented for consideration. In summary, Black and Veatch and staff are
recommending: (1) based on the study, the year 2000 water rights fee formula
be adopted as follows — Water Rights Fee = 0.45 x 0.094 x (15,000 x 2) +
13,790) = $1,852; and (2) no change to the current water rights fee of $2,000,
with periodic review of said fee and adjusting if warranted by the water rights
market.
Water Tap Fee Sale Policy. Currently, a water tap fee may be purchased on
the condition that it is installed within 12 months. Staff contacted neighboring
agencies to discuss their policy, and staff is prosing the Town adopt a policy
whereby water taps will only be sold with a building permit application.
Policy/Procedure Manual — Revisions. Director Linnane requested the Water
Rights Cost Formula and Water Tap Fee Sale Policy, as described above, be
added to the Public Works Dept. Policy/Procedure Manual.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee — August 17, 2000 - Page 2
Following discussion, the Committee recommends: (1) approval of the Financial
Plan, with Black & Veatch to perform a Cost of Service Analysis in 2001 and in
that analysis, take into consideration increasing the Capital Improvements
Program between $350,000 and $790,000 between 2002 and 2005, plus a 15.5%
cumulative increase spread over 4/5 years that would result in small annual
increases, returning to the Committee in 2001 with information from said
analysis; (2) adopting the Water Rights Fee Formula; (3) no change to the current
$2,000 water rights fee, with periodic review and amendment if the market
warrants change; (4) adopting a Water Tap Sale Policy; and (5) amending the
Public Works Dept. Policy/Procedure Manual to include recommendations (2) and
(4) above.
MALL ROAD TRAIL — APPROVAL OF CHANGE ORDERS.
To date, approved change order estimates for this project total $37,088. Staff has
received the following additional change order estimates and explained the necessity of
each:
1. Additional $1,080 for underground electric services
2. Additional $14,150 for traffic control
3. Additional $1,525 for soil testing
The original budget amount was $246,000, and with these change orders ($16,755), the
amended budget cost estimate is $225,412. The Committee recommends approval
of all three change orders as presented.
WATER DEPT. BUDGETED EQUIPMENT — REQUEST APPROVAL TO PURCHASE.
Water quality monitoring and bulk chemical storage equipment was budgeted and staff
is recommending approval of the following:
Turbidity Analyzer
Chlorine Analyzer
Total
Total Budgeted
Bulk tanks for Glacier & Mary Lake Plants
Elevated Stands
Spill liner & misc. plumbing
Total
Total Budgeted
$ 1,800
2,500
$ 4,300
$ 5,000
$ 5,700
4,900
3,500
$14,100
$15,000
The Committee recommends approval of the above -described, budgeted items.
WATER DEPT. ANNUAL WATER LINE REPLACEMENT PROJECT — REQUEST
APPROVAL TO BID PROJECT.
The Water Dept. budgeted replacement of the Fall River Estates, James St. and
MacGregor Ave., and Boyd Ln. and Wonderview Ave. interconnection lines. All lines
are on the Priority #1 Replacement List.
Additionally, the Dept. budgeted for the annual fire hydrant extension project and the
Crystal Tank Building upgrade. The budget estimate for all five projects is $525,000.
The Committee recommends staff be authorized to bid all five projects as listed
above.
BRADFORD PUBLISHING CO.
RECORD OF PROCEEDINGS
Public Works Committee — August 17, 2000 - Page 3
ANNUAL STREET OVERLAY PROJECT — REQUEST APPROVAL OF LOW BID.
Manager Sievers reported that the annual project was bid in June, and four firms
responded:
Aggregate Industries $191,595.45
Connell Resources $184,182.00
Lafarge $177,572.25
Coulson Excavating $175,587.50
The Budget contains $170,258.42± for this street improvement project. The
Committee recommends awarding the bid to Coulson Excavating, reducing the
project quantity to remain within the established budget. Citizens were
encouraged to meet with Manager Sievers with any questions, concerns, or comments
on the Town's annual street overlay project.
REPORTS.
At Director Linnane's request, Larry Haas/CDOT was in attendance to brief the
Committee on recent changes to speed limits on three areas on Highway 7 south. In
summary, CDOT responded to a citizen's letter writing campaign (Jon VerShuur), and
CDOT conducted a speed study. CDOT found changes were warranted, thus new
speed zones were established. Pursuant to these events, Mr. Haas has established a
regional policy on how CDOT will react to individual concerns. CDOT will: talk to the
individual and discuss their concern; advise the Town of the situation and if the Town so
desires, the Town will submit an official written request; CDOT will then perform a speed
study; the Town will be advised of the study's findings; and then CDOT will put the new
speed zones in place. The Committee expressed their appreciation to Mr. Haas for his
report, praised the new policy, and requested he verify the results of the speed study,
forwarding the information to Director Linnane.
Staff reported on a conversation with Jeff Manual, ISTEA Project Mgr./CDOT, where he
advised funds may be available for a Town project. Staff remitted a grant application for
the Fish Creek connection to the Lake Estes Trail ($150,000). The project could
connect the Lake Estes trail along the south portion of the lake to the school.
There being no further business, Chairman Barker adjourned the meeting at 9:45 a.m.
c-6
Vickie O'Connor, CMC, Town Clerk
APPROVED
1 AUG 2 2 2000
BOARD OF TRUSTEES