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Home My WebLink AboutMINUTES Public Works Committee 1999-01-21BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS /Public Works Committee January 21, 1999 Committee: Chairman Baudek, Trustees Barker and Jeffrey Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Deputy Clerk van Deutekom Absent: None Chairman Baudek called the meeting to order at 3:30 p.m. VEHICLE REPLACEMENT POLICY — APPROVAL. The Town currently maintains approximately 300 pieces of equipment. During the annual budget process, the Fleet Department recommends equipment replacement. The current replacement policy is unwritten, but has been consistent. Due to the large fleet size, staff developed General Vehicle Replacement Policy Guidelines to aid in the decision making process. Staff reported that the costs outlined in the guidelines were comparable to other municipalities and represent acceptable figures based on the information received. The Committee recommends approval of the Vehicle Replacement Policy Guidelines as presented. Chairman Baudek commended staff on a very professional and useful report. CHANGE ORDER - 1998 BIG HORN DRIVE/CHIQUITA LANE INTERCONNECTION PROJECT The modifications made to the original contract have been the result of increased asphalt quantities due to water line realignment along Big Horn Drive and the discovery of two additional service connections during construction. Director Linnane explained the benefit of a service connection to the Big Horn Loop Project line and abandoning the existing service line. The requested increase to the contract is $5,388.00. This amount will be funded in the 1999 Capital Improvement Fund. The Committee recommends approval of the Change Order for an additional $5,388.00 funded from 1999 Capital Improvement Fund. REPORTS. The Customer Service Response Report for December 1998 was reviewed. Upper Front Range Region Transportation 20-Year Plan to the Year 2020. In accordance with CDOT requirements for future transportation projects funding, all regions within Colorado (15) must submit a regional transportation plan for the years 2000 through 2020. Bob Felsburg, of Felsburg, Holt and Ullevig Inc., is under contract with Larimer County, Weld County, and Fort Morgan County (Upper Front Range Region) to prepare this plan. All municipalities in this region were requested to submit projects for CDOT funding by January 22nd. After considerable discussion and input from staff and the public at the Transportation Forum in April, the Town will submit the following projects. The final report will prioritize all submitted projects from the affected agencies. 1. Highway 36 improvements west of downtown from Crags Drive to Marys Lake Road: • The addition of two 6' shoulders • Construction of an 8' detached sidewalk the entire length • Improvements to the Crags Drive intersection and Marys Lake Road intersection • Center turn lane in the heavy commercial area L! BRADFORD PUBLISHING CO. RECORD OF PROCEEDINGS Public Works Committee — January 21, 1999 — Page 2 2. Westem/Downtown Bypass between Hwy. 34 and Hwy. 36: • New roadway • Exact location undetermined 3. Valley-wide/Rocky Mountain National Park mass transit system feasibility study: • This study would research the possibility of various transit systems between the Estes Valley and RMNP, and within the Park. Director Linnane reported that the Upper Front Range Region Transportation group will hold an open forum on February 23, 1999 from 5:30 to 6:30 p.m. in the Board Room of the Municipal Building. Immediately following the forum, the group will make a presentation to the Board of Trustees at the 7:00 p.m. Board meeting. Accountable Water Report Update. In January 1998, the Committee approved the scope of services for the Black & Veatch study. In April 1998, Black & Veatch recommended that the Town wait until the end of the year so that the 1998 meter change -out program data could be used in the report. Director Linnane reported that the accountable water has improved from a January 1997 12-month running total of 72% to a December 1998 12-month average of 84%, an increase of 12%. Several major leaks were discovered and repaired which contributed to this improvement. Director Linnane also reported that 84% is well within the industry standards. A final draft of the reported is anticipated at the February meeting. 1999 Proposed Water Line Replacement ProjectslWater Line Replacement Projects Priority List Update. Director Linnane presented an updated priority list of the proposed 1999 water line and replacement projects. The following water line projects are scheduled for 1999: 1. Fall River 12" - Phase 4 2. Big Horn 12" - Phase 4 3. Chiquita 6" 4. Hwy. 7/Prospect Mountain water line Items 1 through 3 are maintenance problem lines with a Priority #1 rating. Item 4 is a master plan item with a Priority #2 rating. Director Linnane explained the reasons for completing Item 4 in 1999. This project would benefit the system as a whole by increasing water pressure to the area. If the Prospect Mountain pump house is converted to a pressure reducing valve and the 2" line replaced with an 8" main, water can then flow in both directions allowing for increased flow for fire protection. The estimated increase is 3,000 gallons per minute to 4,500 gallons per minute. There being no further business, Chairman Baudek adjourned the meeting at 4:19 p.m. Rebecca van Deutekom, Deputy Town Clerk JAN 2 G 19:99 TU':1 01: c:nw.